Bookkeeper/office Manager

2 weeks ago


Calgary, Canada Katra Construction Full time

Job Opening - Immediate

Katra Construction is a busy construction/design firm in Calgary AB, with projects focused on residential construction and some light commercial work. They specialize in design & construction and general contract for new builds & renovations of all sizes. They are expanding & seeking a committed full-time (35/hrs per week) administrative assistant who is ready to contribute their talents & expertise to an environment focused on cooperation & respect.

We hope to find them more than an employee; we want a teammate to help us continue to grow long term.

This in-office position is imperative to create an efficient, productive & effective flow of work. It supports the Owner with the fine details & helps to manage the workflow within the office including bookkeeping, procurement, general office duties.

They offer a fun and lively team in the office and hope to find a good match for the internal culture of positivity, customer service, respect and professionalism.

**RESPONSIBILITIES INCLUDE (but not limited to)**:
Admin Work:
Perfect & enforce systems & procedures to uphold well-run systems

Scheduling for multiple projects at a time

Gather all info from suppliers/trades for quoting purposes and draft quotes

Ordering product & managing orders through duration of projects

Inventory management of project materials

Pick up materials & deliver to either onsite or office (must have own transportation)

Paper & computer filing management

CRM/Database implementation and maintenance

Manage updates & changes to website with website company

Maintain & manage office, office supplies, equipment & any coordination with IT consultants

Miscellaneous office errands as well as personal errands for the Owner

**Bookkeeping/Financial**:
Establish & maintain a highly organized and efficient bookkeeping system

Manage project budgets

Accounts Receivable & Accounts Payable

Monthly bank reconciliations

Manage client billing

Sales Tax; monthly prep & filing of quarterly sales tax

Project Reconciliations

Research & resolve invoice/accounting discrepancies and issues

Provide weekly, monthly & annual financial statements, cash flow status reports & strategic planning

**QUALIFICATIONS**:

- Associates Degree or higher in Business/Accounting and/or a minimum of 5 years in a related bookkeeping & office administration role, including demonstrated success in a similar role/position.
- Experience working in a Design, Construction or Architectural office a plus
- Ability to project manage multiple tasks, prioritize workload/tasks and meet deadlines in a fast-paced environment
- Strong math, analytical, decision-making & problem-solving skills
- Strong computer skills; highly experienced with Microsoft Office & Quickbooks Online
- Experience with a work management platform (we use Asana) to organize, track and manage projects is a plus
- Excellent verbal and written communication skills
- Exceptional organizational skills with acute attention to detail and accuracy
- Commitment to meet every deadline. Flexible hours may be required on occasion
- Possess a high level of personal integrity and the ability to exercise discretion and maintain confidentiality
- Professional appearance and positive attitude are a must
- Calm demeanor and ability to handle stress constructively if/when it arises
- A valid drivers license, proof of auto insurance, reliable vehicle to use for errands and a clean driving record

**COMPENSATION & INQUIRIES**:
This will be a contract position with a starting rate of $25-30/hr depending on experience and qualifications, plus mileage.

**Salary**: $25.00-$30.00 per hour

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Calgary, AB: reliably commute or plan to relocate before starting work (required)

**Experience**:

- bookkeeping/admin: 5 years (required)
- Bookkeeping: 5 years (required)

Work Location: One location

Expected start date: 2023-02-01


  • office assistant

    3 weeks ago


    Calgary, Canada Narang Law Office Full time

    Education: Secondary (high) school graduation certificateExperience: Will trainTasksType and proofread correspondence, forms and other documentsReceive and forward telephone or electronic enquiriesWork on reports from manual or electronic files, inventories and databasesSort, process and verify applications, receipts and other documentsProcess incoming and...

  • office assistant

    3 weeks ago


    Calgary, Canada Narang Law Office Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksType and proofread correspondence, forms and other documentsReceive and forward telephone or electronic enquiriesWork on reports from manual or electronic files, inventories and databasesSort, process and verify applications, receipts and other documentsProcess incoming and...

  • Bookkeeper

    4 weeks ago


    Calgary, Canada Johnston's Grain Ltd. Full time

    Johnston’s Grain Ltd. is a Grain Brokerage and Ag Chemical Sales Company looking for a QuickBooks trained Bookkeeper/Administrator. **Job Description**: This role will support AR and AP functions including invoicing, billing, inventory management and reconciliation, coordinating contracts with our Saskatchewan office, tracking the status of contracts,...

  • Bookkeeping

    4 days ago


    Calgary, Canada Bay River College Full time

    Bay River College located in Calgary, Alberta. Our vision is for everyone to have a good life through a prosperous and fulfilling career. Bay River mission is to empower our students with the most relevant training and up-to-date industry insights to thrive in a modern work environment. At Bay River College, motivated students can advance their education at...

  • Office Manager

    4 weeks ago


    Calgary, Canada Rilpa Enterprises Ltd. Full time

    **RILPA ENTERPRISES LTD.** **OFFICE MANAGER** **Company Description** Headquartered in Calgary, Alberta, Rilpa Enterprises is a leading helicopter parts, maintenance and leasing company in the aviation industry. The company is a family business that has been around for almost 50 years. **General Description of Position** **Description of Job...

  • Bookkeeper

    1 day ago


    Calgary, Canada Phong Tran Hoang Foods Ltd Full time

    Education: - Expérience: **Education**: - College/CEGEP **Tasks**: - Calculate and prepare cheques for payroll - Keep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systems - Maintain general ledgers and financial statements - Post journal entries - Prepare other statistical, financial and...

  • Temp Office Manager

    1 week ago


    Calgary, AB, Canada About Staffing Ltd. Full time

    Connecting you to Administration jobs in Calgary! Established in 1996, About Staffing is a BBB Accredited Business and a proud member of the Calgary Chamber of Commerce. We have partnered witha group of companies, including non-profit, and a variety of other entities to support them in the recruitment process to find their next Administrative and...


  • Calgary, Canada Finesse Painting & Decorating Ltd. Full time

    **About us** Finesse Painting & Decorating Ltd. is a small business in Calgary, AB T2E 6W3. We are professional, agile, innovative, and our goal is to Build our team. Our work environment includes: - Modern office setting **Responsibilities**: - Manage the front desk and greet visitors in a professional and friendly manner - Answer phone calls and...

  • office manager

    4 weeks ago


    Calgary, Canada Best Office Inc. Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsExperience: 1 year to less than 2 years or equivalent experienceTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of...

  • office manager

    3 weeks ago


    Calgary, Canada Best Office Inc. Full time

    Education: Expérience: EducationCollege, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years or equivalent experienceTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAssist in the...


  • Calgary, Canada Baker Tilly Canada Full time

    **Bookkeeper/Accounting Technician** **Calgary, Alberta, Canada**: Current Opportunities Baker Tilly Canada is an entrepreneurial accounting network that fosters a meaningful career and the opportunity to influence tomorrow for your clients, your profession and your community. Our professionals are encouraged to Be True to their values and ambitions,...

  • bookkeeper

    3 weeks ago


    Calgary, Canada Phong Tran Hoang Foods Ltd Full time

    Education: College/CEGEPExperience: 7 months to less than 1 yearTasksCalculate and prepare cheques for payrollKeep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systemsMaintain general ledgers and financial statementsPost journal entriesPrepare other statistical, financial and accounting...


  • Calgary, Canada L R HELICOPTERS INC Full time

    We are looking for a detail-oriented and organized individual to fill the role of Bookkeeper Administrative Assistant. In this position, the qualified person will play a crucial role in maintaining financial records and providing administrative support to ensure the smooth operation of our business. **Key Responsibilities**: The primary responsibilities...

  • bookkeeper

    3 weeks ago


    Calgary, Canada Phong Tran Hoang Foods Ltd Full time

    Education: Expérience: EducationCollege/CEGEPTasksCalculate and prepare cheques for payrollKeep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systemsMaintain general ledgers and financial statementsPost journal entriesPrepare other statistical, financial and accounting reportsPrepare tax...

  • bookkeeper

    3 weeks ago


    Calgary, Canada MALWA TIRES & SERVICES LTD. Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsExperience: 1 year to less than 2 years or equivalent experienceWork settingHead officePrivate sectorTasksKeep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systemsMaintain general...

  • Bookkeeper

    7 days ago


    Calgary, Canada GLENFIDDICH IMMIGRATION Full time

    **About us** GLENFIDDICH IMMIGRATION is a small business in Calgary, AB T3J 0Z7. We are professional, agile, professional, and our goal is to Provide best immigration related services to our customers.. Our work environment includes: - Modern office setting - Food provided - Work-from-home days - Modern office setting **Salary**: $21.92-$32.33 per...

  • bookkeeper

    3 weeks ago


    Calgary, Canada MALWA TIRES & SERVICES LTD. Full time

    Education: Expérience: EducationCollege, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years or equivalent experienceWork settingHead officePrivate sectorTasksKeep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systemsMaintain general ledgers and financial...

  • bookkeeper

    3 weeks ago


    Calgary, Canada Intercept Services of Surveillance(ISS) Security Ltd Full time

    Education: Secondary (high) school graduation certificateExperience: 7 months to less than 1 yearWork settingHead officeTasksCalculate and prepare cheques for payrollCalculate fixed assets and depreciationKeep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systemsMaintain general ledgers and...

  • bookkeeper

    3 weeks ago


    Calgary, Canada Intercept Services of Surveillance(ISS) Security Ltd Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateWork settingHead officeTasksCalculate and prepare cheques for payrollCalculate fixed assets and depreciationKeep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systemsMaintain general ledgers and financial...

  • bookkeeper

    3 weeks ago


    Calgary, Canada ANP Atelier & Associates Ltd Full time

    Education: College/CEGEPExperience: 1 year to less than 2 years or equivalent experienceWork settingWilling to relocateHead officePrivate sectorTasksCalculate and prepare cheques for payrollKeep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systemsMaintain general ledgers and financial...