Program Assistant

5 months ago

Vancouver, Canada Prostate Centre Supportive Care Full time

**Title**: Program Assistant

**VPC Salary range**: $48,487.28 - $63,657.90.

**Reports to**: Provincial Program Manager, Prostate Cancer Supportive Care (PCSC) Program

**Position Summary**

Provides programmatic and administrative support to both the PCSC Program Coordinator, Administrative Assistant, and a broad scope of support to the PCSC Program multidisciplinary team.

**Typical Responsibilities**
- Assists the Program Coordinator with registering patients into the PCSC Program.
- Assists in the planning and organization of the annual Pacific Northwest Prostate Cancer Conference and medical education conferences.
- Coordinates patient appointments (clinic, education session, or workshop) including scheduling, confirming, follow-up, rescheduling.
- Provides patients with any questionnaires or other forms to complete before and after their appointment.
- Assists with the coordination of required patient tests, prescription refills, lab requisitions, insurance forms and letters.
- Ensures patient e-charts are up-to-date prior to clinic appointments: compiling relevant medical information from the EMR and forms for clinician use.
- Ensures clinic rooms are booked and stocked with necessary supplies in advance of clinic, and order more if needed.
- Performs data entry, word processing, transcription, photocopying, and filing of clinical/administrative correspondence.
- Coordinates room bookings for all education sessions and staff meetings.
- Enters information into the clinic electronic medical record (EMR) system.
- Assist with maintaining and improving clinic processes; including creating electronic templates in EMR and scanning documents into the EMR.
- Provides support to healthcare professionals presenting education sessions by helping with the setup, conduct, and closedown of each session.
- Attends and takes minutes at team meetings when needed and communicates with the team to keep them informed of tasks underway or completed.
- Handles room/teleconference/video conference bookings and maintains records of bookings made.
- Handles interpreter requests for patient appointments.
- Handles mail distribution (incoming and outgoing).

**Decision Making/Level of Accountability/Extent of Authority**

Critical. Must be able to assess situations/issues that arise and make effective decisions quickly, and independently while also recognizing when it is appropriate to escalate issues to attention of Program Manager or healthcare professionals.

**Supervision Received**

Reports to the Provincial Program Manager. It is expected that the incumbent is capable of managing their tasks independently, under the guidance of the Provincial Program Manager and the PCSC team.

**Supervision Given**

None.

**Minimum Qualifications**
- Graduation from a recognized administrative assistant/secretarial post-secondary program. Undergraduate degree from a recognized university preferable
- Three (3) years of administrative support experience or an equivalent combination of education, training and experience.
- Must have expertise using Microsoft Office software.

**Knowledge & Abilities**
- Knowledge of general office procedures, knowledge of medical terminology is preferred
- Applies excellent time management skills to prioritize, multi-task, meet deadlines, perform work in an organized and efficient manner contributing to organizational success.
- Demonstrated expertise with a broad scope of administrative tasks including filing, photocopying, ordering office supplies, reception duties and scheduling appointments.
- Solid communication skills, both written and verbal. Capable of handling difficult situations effectively and interacting with broad scope of contacts.
- Ability to take and transcribe minutes, or other dictated materials. Ability to maintain accuracy and attention to detail.
- Ability to exercise confidentiality, tact and discretion when interacting with patients.
- Demonstrated ability to work effectively both independently and within a team.
- Ability to work outside of regular hours when needed
- Exercises considerable judgment, tact and discretion in preparing, disclosing and handling information of a confidential and/or sensitive nature.
- Liaises in a professional and courteous manner with managers/directors, staff and the public to gather and disseminate information.
- Physical ability to perform the duties of the position.

**Application Procedures**
- Cover letter
- Current CV

**NOTE**:No telephone calls or drop-in inquiries accepted. Only those under consideration will be contacted.

Pay: $48,487.28-$63,657.90 per year

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Schedule:

- Monday to Friday

**Education**:

- Bachelor's Degree (preferred)

Work Location: In person

  • Fitness Program Coordinator

    7 days ago

    Vancouver, British Columbia, Canada JS Program Fitness & Health Ltd. Full time

    We are seeking a highly motivated and organized Fitness Program Coordinator to join our team at JS Program Fitness & Health Ltd.About the RoleThis is a permanent position working 30 hours per week in a fast-paced environment. As a Fitness Program Coordinator, you will be responsible for coordinating special events, performing administrative tasks, and...

  • Educational Assistant

    6 months ago

    North Vancouver, Canada Saplings Outdoor Program Full time

    **Educational Assistant(s) - Elementary.** - We are hiring Educational Assistants for our multi-aged, nature-based K-5 school. - EAs will participate in weekly meetings, student assessments and social-emotional development plans, and are responsible for the daily support of children while helping to facilitate child-centered, inquiry-based learning. - EAs...

  • Educational Assistant

    6 months ago

    North Vancouver, Canada Saplings Outdoor Program Full time

    **Educational Assistant(s) - Elementary.** - We are hiring Educational Assistants for our multi-aged, nature-based K-5 school. - EAs will participate in weekly meetings, student assessments and social-emotional development plans, and are responsible for the daily support of children while helping to facilitate child-centered, inquiry-based learning. - EAs...

  • Educational Assistant

    5 months ago

    North Vancouver, Canada Saplings Outdoor Program Full time

    **Educational Assistant(s) - Elementary.** - We are hiring Educational Assistants for our multi-aged, nature-based K-5 school. - EAs will participate in weekly meetings, student assessments and social-emotional development plans, and are responsible for the daily support of children while helping to facilitate child-centered, inquiry-based learning. - EAs...

  • Program Assistant

    2 months ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Undergrad Student Supp 3 (Gr6) Job Title Program Assistant Department Office Administration | Undergraduate Office | UBC Sauder School of Business Compensation Range $4,449.00 - $4,676.00 CAD Monthly Posting End Date October 21, 2024 Note: Applications will be accepted until...

  • Program Assistant

    1 month ago

    Vancouver, Canada UBC Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Undergrad Student Supp 3 (Gr6) Job Title Program Assistant Department Office Administration | Undergraduate Office | UBC Sauder School of Business Compensation Range $4,449.00 - $4,676.00 CAD Monthly Posting End Date October 21, 2024 **Note**: Applications will be accepted until 11:59 PM...

  • Program Assistant

    1 month ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Grad Student Support 2 (Gr7) Job Title Program Assistant Department Administrative Leadership | Department of Microbiology | Faculty of Science Compensation Range $4,594.00 - $4,827.00 CAD Monthly Posting End Date October 26, 2024 Note: Applications will be accepted until...

  • Underwriting Assistant

    5 months ago

    Vancouver, Canada Specialty Program Group Canada Full time

    **INTRODUCTION** Specialty Program Group Canada is a fast-paced Insurance Managing General Agency (MGA) that provides innovative underwriting solutions for our network of brokers across Canada. Our success has been based upon our leadership, integrity, innovation, and service. Our Cansure brand is seeking an Underwriting Assistant to join our growing team...

  • 1:1 Worker/Educational Assistant

    1 month ago

    North Vancouver, Canada Saplings Outdoor Program Full time

    Urgently hiringJob Description$25.00 -$27.00 hourlySaplings Outdoor Program is seeking an individual responsible for ensuring day-to-day support is provided to an individual by enhancing their quality of life and meeting the values/expectations of Saplings Outdoor Program. We are looking for an individual who can commit full-time from now-June 2024....

  • 1:1 Worker/Educational Assistant

    1 month ago

    North Vancouver, Canada Saplings Outdoor Program Remote Work Freelance Full time $25 - $27

    Urgently hiringJob Description$25.00 -$27.00 hourlySaplings Outdoor Program is seeking an individual responsible for ensuring day-to-day support is provided to an individual by enhancing their quality of life and meeting the values/expectations of Saplings Outdoor Program. We are looking for an individual who can commit full-time from now-June 2024....

  • Program Assistant

    6 months ago

    Vancouver, Canada Adoptive Families Association of BC Full time

    Program Assistant **Program Assistant** **(Permanent, full‐time, work‐from‐home position)** Deadline to apply: Applications will be reviewed as they are received. Posting will remain open until filled. Do you want to use your administrative and organizational talents to make a difference in the lives of adoptive and permanency families and to help...

  • Teen Program Assistant

    2 months ago

    Vancouver, Canada Emily Carr University of Art + Design Full time

    **Job Title** - Teen Program Assistant - Youth Programs**Temporary Part-Time (22%) Position (**ASAP** to 2 March 2025)** **Hours of Work: Sunday 12:30pm-4:30pm and Thursday 3:30pm-7:30pm** **Pay Grade B ($25.48 to $27.25 per hour)** - Emily Carr University of Art + Design is a school of students, faculty, thinkers and makers unlike any other. Established in...

  • Maternity/pregnancy Clinic Medical Office Assistant

    5 months ago

    Vancouver, Canada South Community Birth Program Full time

    We are seeking a highly-motivated person who enjoys working in a **fast-paced** health care environment and is competent with computers. There are currently 5 full-time office assistants. You will also interact with the staff in our sister primary care clinic, South Hill Health Centre, located in the same office. Both programs interface and support one...

  • Program Assistant

    5 months ago

    Vancouver, Canada MOSAIC Full time

    **MOSAIC operates on the traditional and unceded Coast Salish Territories, the ancestral lands of the sḵwx̱wú7mesh (Squamish), sel̓íl̓witulh (Tsleil-Waututh), xʷməθkʷəy̓əm (Musqueam), qiqéyt (Qayqayt), sc̓əwaθən məsteyəx (Tsawwassen), kʷikʷəƛ̓əm (Kwitwetlam), q̓ic̓əy̓ (Katzie), qʼʷa:n̓ƛʼən̓ (Kwantlen), SEMYOME...

  • Undergraduate Programs Assistant

    2 months ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Undergrad Student Supp 3 (Gr6) Job Title Undergraduate Programs Assistant Department Administrative Support | BIE Advising and Work Learn_TA | Vancouver School of Economics Compensation Range $4,449.00 - $4,676.00 CAD Monthly Posting End Date September 24, 2024 Note:...

  • Program Administrative Assistant

    5 months ago

    Vancouver, Canada Providence Healthcare Full time

    **Article Flag: Mandatory Vaccination Please Note**: As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Order and the Health Sector Order), as of October 26, 2021, all employees working for Providence Health Care must be fully vaccinated against COVID-19. Proof of vaccination status will be...

  • Program Consultant, Healthcare Assistant Program

    5 months ago

    Vancouver, Canada Taylor Pro College Ltd. Full time

    Innivec is a network of educational institutions in Canada dedicated to delivering excellence in higher education for global learners. We pride ourselves as a leading education provider in the industry, providing students with quality education and preparing them for their careers. We are currently seeking instructors to support Innivec’s continued vision...

  • Underwriting Assistant- Personal Line

    5 months ago

    Vancouver, Canada Specialty Program Group Canada Full time

    **INTRODUCTION** Specialty Program Group Canada is a fast-paced Insurance Managing General Agency (MGA) that provides innovative underwriting solutions for our network of brokers across Canada. Our success has been based upon our leadership, integrity, innovation, and service. Our Cansure brand is seeking an Underwriting Assistant to join our growing team...

  • Program Assistant Iii

    3 months ago

    Vancouver, Canada The City of Vancouver Full time

    **Requisition ID**:42150 **Organization** Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable cities and is...

  • Program Assistant, Program/department Std

    5 months ago

    Vancouver, Canada PHSA Full time

    **Program Assistant, Program/Department Std, Population Health Promotion** BC Centre for Disease Control Vancouver, BC Better health through promotion, protection & prevention. The BC Centre for Disease Control, a program of the Provincial Health Services Authority, provides provincial and national leadership in disease surveillance, detection,...