E-discovery Services Specialist

6 months ago

Vancouver, Canada Fasken Full time

**Who We Are**
Fasken is a leading international business law and litigation firm. Our firm’s 950 lawyers are located across offices in Vancouver, Surrey, Calgary, Toronto, Ottawa, Montréal, Québec City, London, Johannesburg and an office in the professional and retail district known as Taza (/Ta-Zah/) on Tsuut’ina lands. Providing strategic and thoughtful advice in all areas of business law, our broad range of clients include close to half of the Fortune 100 companies, as well as corporate clients, government agencies, regulatory authorities, non-profit bodies and individuals. Our clients interests are paramount in all that we do and we take pride in supporting our communities. We are a place where bright, talented, and collegial people want to work together and we work hard together to achieve our goals in a collaborative and efficient way.

**A Day In The Life**

The E-Discovery Services Specialist (EDS Specialist) will primarily execute Fasken’s processes related to the collection, review, and production of electronically stored information [ESI] to assist clients in discharging their documentary discovery obligations in a legal proceeding. Other tasks or project-work may relate to the following categories: information governance, investigations, regulatory responses, transactions, such as due diligence exercises, and training and support activities related to e-discovery software and processes. Relativity / RelativityOne and the Microsoft 365 offerings are the primary software through which the aforementioned tasks are performed.

The EDS Specialist will report to the Director, E-Discovery Services and manage projects and tasks within the regional E-Discovery Services group.

**Duties and Responsibilities**

Select categories of duties and responsibilities are listed below for informational purposes, but the role will not be limited to the following:

- ESI Management
- Collaborate with legal teams to identify and collect ESI, including the distribution of custodian questionnaires, conducting custodian interviews, instructing clients with respect to self-collection and documenting the collection process
- Proper tracking, labelling, transfer, storage and deletion of ESI
- Execution of counsel and client requests related to ESI
- Vendor Management
- Provision of instructions to vendors, typically related to paper scanning, objective coding, Relativity workspace creation, ESI processing, analytics, production preparation, etc.
- Invoice management, including verification, reporting and storage
- Maintenance of vendor estimates, proposals and pricing information
- Relativity/RelativityOne Workspace Management
- Lifecycle management of workspaces, from set-up to disposition
- ESI and document review oversight from loading to production, including early case assessment, bulk-coding and triage, the preparation and assignment of review and quality assurance workflows, production execution, etc.
- Completion or maintenance of workspace logs, reports, checklists, etc.
- Administrative oversight of external review teams and/or contractors, including team formation, invoice approval, etc.
- Execution of counsel requests, including review preparation, document identification, importing and exporting of data, oversight and/or generation of production exports and schedules to Lists of Documents, etc.
- Training and Process Improvement
- Contributing to process improvement, including the creation or editing of checklists, templates, playbooks, etc.
- Provision of software or process-related training sessions to firm employees, clients, etc.
- Professional and technical development through e-discovery certifications and regularly attending industry webinars, training sessions, etc.

**Qualifications**
- Proficiency with Microsoft 365 software, most notably Word, Outlook, Excel, and Teams, is required
- Required characteristics include professionalism, meticulousness, an organizing mindset, effective communication and interpersonal skills, and the ability to work independently

**Why Work With Us**

Fasken is dedicated to rewarding your contributions and encouraging your professional development. We offer a comprehensive salary and benefits package that is very competitive, together with opportunities for personal and professional growth. Our benefits include:

- A health and wellness subsidy
- An annual education & tuition reimbursement
- Flexible medical and dental benefits (effective from day 1)
- Short term and long term disability insurance
- Personal days
- Employee & family assistance program
- Paid vacation and sick days
- Group retirement savings plan with matching contributions
- Monetary incentive for employee referrals
- Flexible working arrangements
- Opportunities to give back to your community through firm initiatives
- An engaging firm culture that celebrates our hardworking and dedicated people

**Diversity and Inclusion**

At Fasken we believe a diverse workplace comprises individuals with uni

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