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Ff&e Procurement Project Manager
4 weeks ago
**Studio**
ENSEMBLE is the in-house procurement company for Ste.Marie Studio. Ste. Marie is an internationally engaged Toronto and Vancouver-based creative strategy consultancy and interior design studio dedicated to realizing inspired and conceptually driven projects. We work with like-minded partners and clients to develop concepts and create spaces that are relevant, mindful and unique.
Ste. Marie treats design like a tool that we use to tell the story of a project and to service the market. Our process of research and discovery is disciplined and not overlooked as we believe that if the strategic thinking of a project is sound and we have good insight into the competition, foresee trends, and understand the guest's desires, needs and habits accurately, we can create an offer that is aligned with what the market demands. Coupled with strong technical execution and precise and thorough coordination, we consistently achieve well-positioned and designed spaces.
**Role Summary**
The FF&E Procurement Project Manager is responsible for the purchasing of Furniture, Fixture & Equipment (FF&E) and Operating Supplies & Equipment (OS&E) packages for our Hospitality, Multi-Residential and Commercial Projects. Mentored by the CEO of ENSEMBLE (in-house procurement company for Ste. Marie Studio) and working alongside the FF&E Buyers & Designers, the FF&E Procurement Project Manager is responsible for tracking all orders in the FF&E package. It is their responsibility to ensure that the supply is made on time, within budget, and in the most efficient manner ensuring that the FF&E Accountant is kept informed of all necessary compliance. It is also their responsibility to coodinate and manage all deliveries & site installations with site & Designers.
**Location & Travel**
- The role is remote working from Vancouver BC
- The office is in Toronto ON
- Travel may be requested, but travel is not a mainstream aspect of the position.
**Primary Responsibilities**
- Administrate and track all orders in the purchase process providing timely updates to Project Manager and FF&E Designer
- Ensure all supplier contacts are up to date, manage supplier contacts & open new trade accounts
- Coordinate and Manage complete FF&E/OS&E installation from tracking to completion of deficencies and project close-out
- Oversee and manage project reconciliations with CEO & Accounting
**Requirements**:
- 3 years minimum proven experience in a similar role as either FF&E or OS&E buyer, procurement specialist / project manager
- non-negotiable.
- Bachelor’s degree in management, business, operations, hospitality, or a related field.
- Proficiency in reading and interpreting construction plans and documents.
- Proficiency with warehousing, consolidation, and transportation strategies.
- Proficiency with project management, on-site coordination, and installation requirements.
- Strong technical writing skills and attention to detail (Scopes of Work (SOW), Invitations to Bid (ITB), Request for Proposal or Quote (RFP/RFQ), Addenda, etc.).
- Demonstrated basic understanding of construction trades (architectural, mechanical, electrical, plumbing, etc.).
- Proven experience working in a computerized procurement management and estimating software system
- Proficient knowledge of MS Office products (Word/Excel/Outlook/365).
- Ability to identify and troubleshoot bidding document-related inconsistencies.
- Strong multi-tasking and organizational skills.
- Excellent verbal and written communication skills.
- Strong interpersonal, organizational, and problem-solving skills.
- Ability to establish, develop and nurture effective internal and external relationships.
- High degree of initiative and strong customer service focus.
- Professional, positive image and attitude to internal and external customers.
- Commitment to continued professional growth and development.
- Valid driver’s license.
