Project Coordinator

3 months ago

Burlington, Canada Exhibit Solutions Inc. Full time

**OVERVIEW**

**Work Experience**:
3 or more years in an office administration or coordination role with related experience in trade shows, hospitality or events.

**Career Level**: Junior

**Job Type**:Permanent Full-time

**Location**: This position is based out of our office in Burlington, Ontario

**JOB DESCRIPTION**

Reporting to the Senior Account Manager, the Project Coordinator provides administrative support to the team, and works closely with Account Managers on project management responsibilities for our trade shows and events. This position requires the ability to work independently and as part of a team, exercising judgement and initiative.

This is a junior position with great career potential for someone who has the enthusiasm to do the job and demonstrates the ability and willingness to learn quickly.

**POSITION REQUIREMENTS & KEY RESPONSIBILITIES**
- Maintain Production Schedule with all new jobs - updating shipping, install & dismantle dates
- Create, organize and maintain project files and folders (binders & and Excel documents)
- Review trade show manuals for rules & regulations, relevant information and deadlines
- Communicate show information to Account Managers
- Update the project calendars with deadline dates
- Collaborate with Account Managers & other team members on ongoing projects (request information from show organizers, follow-up with Account Managers to place orders, request pricing or quotes from the show, provide updates on order status)
- Coordinate the Small Events Program and manage client's inventory
- Complete event order forms for all clients, confirm orders & file confirmations
- Maintain all daily timesheets/billable timesheets
- Manage all office supplies ensuring materials are replenished and systems maintained
- Perform administrative duties for ongoing projects (including, but not limited to, filing, copying, printing labels, record keeping, updating spreadsheets)
- Coordinate and prepare shipping and courier documentation, track, follow-up on shipments and ensure all relevant parties are updated
- Maintain office phone system, troubleshooting, coordinating with phone management company
- Coordinate meeting bookings and manage utilization of the shared board room
- Arrange or pick-up catering for in-house meetings
- Book travel arrangements. Coordinate flights, hotel reservations and transportation for out-of-town projects.

Available to work 40 hours per week (8 hours a day)

**SKILLS & QUALIFICATIONS**
- Diploma or University/College degree
- 3 or more years in an office administration or coordination role with related experience in trade shows or events a plus
- Superb organization and administrative skills
- Detail oriented - must provide examples
- Strong written and oral communication skills
- Professional phone and people skills
- Reliable and punctual
- Ability to work to strict timelines and deadlines
- Ability to effectively manage multiple tasks and projects with changing priorities
- Team player with the ability to work autonomously on predefined goals
- High level of proficiency in Microsoft Office programs (specifically Outlook, Word, Excel)
- Ability to work and thrive in a multi-tasked, fast paced environment
- Professional, “get it done” attitude
- Strong interpersonal skills and enjoys helping people and providing positive, friendly support to clients and other team members
- Demonstrates personal and/or professional growth

At Exhibit Solutions, you will need strong attention to detail, good communication skills and a willingness to exceed client’s expectations to be successful.

Work remotely
- No

**Job Types**: Full-time, Permanent

Pay: $55,000.00-$70,000.00 per year

Additional pay:

- Overtime pay

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Paid time off

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Burlington, ON L7L 0A1: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Event coordination or management: 1 year (required)

Work Location: In person

  • Project Coordinator

    7 months ago

    Burlington, Canada BGIS Full time

    **ABOUT US** **SUMMARY The **Project Coordinator **is accountable for the delivery of project sub-components and non-technical projects. **KEY DUTIES & RESPONSIBILITIES **For the assigned non-technical projects and project sub-components**: - Supports the delivery of projects through effective coordination and delivery of assigned sub components within...

  • Project Coordinator

    7 months ago

    Burlington, Canada Bronte Construction Full time

    **Who is Bronte Construction?** Bronte Construction prides itself on our innovative approach and expert team. Together, we successfully implement quality construction projects, with an embedded environmental focus, that enhance communities for generations. Our team lives and breathes our Foundation Principles which consist of Safety, Balance, Culture,...

  • Project Coordinator

    6 days ago

    Burlington, Canada Bronte Construction Full time

    **Who is Bronte Construction?** Bronte Construction prides itself on our innovative approach and expert team. Together, we successfully implement quality construction projects, with an embedded environmental focus, that enhance communities for generations. Our team lives and breathes our Foundation Principles which consist of Safety, Balance, Culture,...

  • Project Coordinator

    7 months ago

    Burlington, Canada Bronte Construction Full time

    **Who is Bronte Construction?** Bronte Construction prides itself on our innovative approach and expert team. Together, we successfully implement quality construction projects, with an embedded environmental focus, that enhance communities for generations. Our team lives and breathes our Foundation Principles which consist of Safety, Balance, Culture,...

  • Project Coordinator

    7 months ago

    Burlington, Canada Bronte Construction Full time

    **Who is Bronte Construction?** Bronte Construction prides itself on our innovative approach and expert team. Together, we successfully implement quality construction projects, with an embedded environmental focus, that enhance communities for generations. Our team lives and breathes our Foundation Principles which consist of Safety, Balance, Culture,...

  • Project Coordinator

    4 months ago

    Burlington, Canada Bronte Construction Full time

    **Who is Bronte Construction?** Bronte Construction prides itself on our innovative approach and expert team. Together, we successfully implement quality construction projects, with an embedded environmental focus, that enhance communities for generations. Our team lives and breathes our Foundation Principles which consist of Safety, Balance, Culture,...

  • Project Coordinator

    1 month ago

    Burlington, Canada Bronte Construction Full time

    **Who is Bronte Construction?** Bronte Construction prides itself on our innovative approach and expert team. Together, we successfully implement quality construction projects, with an embedded environmental focus, that enhance communities for generations. Our team lives and breathes our Foundation Principles which consist of Safety, Balance, Culture,...

  • Project Coordinator

    7 months ago

    Burlington, Canada Bronte Construction Full time

    **Who is Bronte Construction?** Bronte Construction prides itself on our innovative approach and expert team. Together, we successfully implement quality construction projects, with an embedded environmental focus, that enhance communities for generations. Our team lives and breathes our Foundation Principles which consist of Safety, Balance, Culture,...

  • Project Coordinator

    1 month ago

    Burlington, Canada Bronte Construction Full time

    **Who is Bronte Construction?** Bronte Construction prides itself on our innovative approach and expert team. Together, we successfully implement quality construction projects, with an embedded environmental focus, that enhance communities for generations. Our team lives and breathes our Foundation Principles which consist of Safety, Balance, Culture,...

  • Project Coordinator

    20 hours ago

    Burlington, Canada ALPS Inc. Full time

    An industry leader for high-tech, automated, environmentally controlled greenhouses, ALPS provides turn-key solutions for facility design, engineering, construction, support, maintenance, security and cultivation. ALPS also provides consulting and assistance with meeting GACP cultivation and EU GMP certification requirements. **PROJECT COORDINATOR** ALPS...

  • Project Coordinator

    7 months ago

    Burlington, Canada Coldbox Full time

    Coldbox is a trusted ICI Design Builder specializing in environmentally controlled facilities. Headquartered in Burlington, Ontario. We have expanded into the United States with the launch of Coldbox USA, based in Atlanta, Ga., and have plans to expand globally. What is the key to our growing success? It’s our commitment to building trusting relationships...

  • Project Coordinator

    7 months ago

    Burlington, Canada Alberici Constructors, LTD Canada Full time

    **Company Summary**: Alberici Constructors, Ltd. is part of Alberici Corporation, a $2.6-billion North American construction firm recently ranked 31st largest General Contractor in Engineering News Record. Operating in the Canadian construction industry since 1908, Alberici has served countless communities through the development of infrastructure, food...

  • Project Coordinator

    2 weeks ago

    Burlington, Canada Coldbox Full time

    Are you eager to be part of a dynamic organization that is growing fast and scaling right? Are you excited about the prospect of contributing to the security of the global food supply chain? Coldbox is a dynamic and trusted ICI Design Builder specializing in environmentally controlled facilities. Headquartered in Ontario, Canada, we have expanded into the...

  • Project Coordinator

    7 months ago

    Burlington, Canada CPC Pumps International Inc Full time

    Our solutions are a key part of most industries - electronics, medical research, renewable energy, food production, infrastructure and many more. Working with us means working with the latest technologies and groundbreaking, sustainable innovations. **Join us on our journey for a better tomorrow.** **Your Role** CPC Pumps International Inc. is a part of...

  • Project Coordinator

    7 months ago

    Burlington, Canada CPC Pumps International Inc Full time

    Our solutions are a key part of most industries - electronics, medical research, renewable energy, food production, infrastructure and many more. Working with us means working with the latest technologies and groundbreaking, sustainable innovations. **Join us on our journey for a better tomorrow.** **Your Role** CPC Pumps International Inc. is a part of...

  • Project Coordinator

    7 months ago

    Burlington, Canada Zip Signs Ltd. Full time

    The Project Coordinator, working with the Project Manager, assists with the administrative planning, implementation, and tracking of a specific project to be completed on time and within budget and scope. **Duties and responsibilities** The Project Coordinator is responsible for the following: - Coordinate a variety of account services with Project...

  • Project Coordinator

    7 months ago

    Burlington, Canada ACI Construction Management Full time

    **About** ACI Construction Management is a Construction Management Company working in the GTA, Professional, Expanding and Growing!. **About the Company and Role** **Qualifications/Requirements**: - Diploma or degree in Architectural or engineering. - Minimum 5 years of experience in Coordinating Construction projects. - Knowledge of using web-based...

  • Project Coordinator

    7 months ago

    Burlington, Canada Coldbox Full time

    Coldbox is a growing, highly collaborative design-build construction company specializing in environmentally controlled facilities. With a reputation for excellence and innovation, we have successfully delivered numerous high-profile projects, ranging from food processing plants and massive cold-storage warehouses to smaller box-in-box refrigerated...

  • Project Coordinator

    7 days ago

    Burlington, Canada Freshco Retail Maintenance Inc. Full time

    **Join the Freshco Team. Join the Freshco Movement!** **Are you a highly motivated Project Coordinator looking for an incredible new opportunity in the Facilities Management and Construction industry? If yes.keep on reading..** Freshco, and our amazing Founder & CEO, Mandy Rennehan, are **“redefining the collar blue”** and changing the answer to the...

  • Project Coordinator

    3 months ago

    Burlington, Canada W Electric Canada Inc Full time

    At Westinghouse, innovation is in our DNA. We are creative. We think differently. We reimagine the possible across the nuclear industry every day. We continuously work towards providing cutting-edge products and services that are not only needed for today, but for our tomorrow. Focused on our customers’ success, Westinghouse is committed to delivering...