Procurement Officer

5 months ago

North Vancouver, Canada North Vancouver School District #44 Full time

**PROCUREMENT OFFICER**

**WHO WE ARE**
School District 44 North Vancouver is a school district in the Canadian province of British Columbia.
The district is located immediately north of the city of Vancouver, across the Burrard Inlet. SD44 includes the municipalities of the City of North Vancouver and the District of North Vancouver.
From coastal beaches to mountain forests, North Vancouver School District - “the natural place to learn” - provides world-class instruction and a rich diversity of engaging programs to inspire success for every student. Our 25 elementary and 7 secondary schools, 2600 staff and 16,000 students offer a safe and nurturing environment based on trust, respect, responsibility and collaboration. Shared values set the tone for how we relate to one another in pursuing common goals, assisting us in demonstrating consistent and fair leadership, and guiding us to work collaboratively and productively to realize our vision and are present throughout our strategic objectives. We are looking for enthusiastic and positive individuals to _learn, share and grow_ with us in “the natural place to work”.

**THE ROLE**
Procurement touches a significant number of staff and students across the entire school district.
The vision for Procurement in SD44 is to have efficient and effective procurement processes, tools and services and to provide strategic value added services across the school district.

Reporting to the Procurement Manager, the Procurement Officer is responsible for managing procurement activities for the School District, ensuring efficiency, quality and cost effectiveness in accordance with School Districts standard practices and all municipal, provincial and federal laws.

The Procurement Officer works independently and proactively and reports to the Procurement
Manager to support Departments and Schools. The responsibilities of the Procurement Officer are managing the requisition, ordering and tendering processes; strategic procurement of goods, equipment and services supporting supplier relationships; providing expertise and guidance to staff engaged in procurement activities.

1. Procurement of Goods and Services a) Ensures that all procurement is in compliance with regulations, laws, and related procurement practices and in accordance with the school districts standard practices. b) Reviews, monitors and processes purchase requests. Responsible for reviewing and analyzing requisitions, creating and managing the purchase order process for all goods and services. c) Responsible for assuring all pertinent data is captured in the ERP system and the supply of information and supplier files are up to date with the proper regulatory requirements.

d) Source, analyze requests, and make strategic decisions about quotes from suppliers for goods / services or communicate and coordinate design change procurement activities to existing infrastructure. Complete comparison of suppliers for sourcing decisions. e) Assists staff with following purchasing procedures, following up on their orders to ensure that deliveries are timely. f) Provides sourcing and contracting activities utilizing standard tendering templates
(Request for Proposals, Request for Supplier Qualifications, Request for Tenders, and
Request for Quotations). g) Reviews tender and award documentation with respect to the evaluation criteria. h) Responsible for communicating and coordinating award of contracts with consensus from evaluation panels.

2. Procurement Guidance and Assistance Provided to Customers a) Provides procurement guidance and assistance to staff, including the interpretation of

Procurement policies and procedures. b) Coordinates, resolves internal, and supplier related queries. c) Works with staff to educate them on the correct and appropriate Requisition-to-Pay programs, processes and services, escalating issues to the Procurement Manager as/when appropriate.

3. Records and Document Management a) Responsible for ensuring award documents including, contracts, are stored appropriately in accordance with regulations, laws and standard practise. b) Responsible for ensuring that Certificates of Insurance and Police Clearance Certificates are current and managed appropriately. c) Assists in the preparation of procurement reports. d) Responsible for ensuring assigned tender activities are completed within targeted timeframes. e) Responsible for contributing to and tracking cost savings negotiated on all procurements.

4. Supplier Development and Maintenance a) Promotes and develops contact with external suppliers to establish new sources of supply. b) Coordinates and/or conducts interviews with current suppliers to improve levels of customer services. c) Collects and reports statistics to measure commodity and/or supplier performance.

5. Leadership and Mentorship a) Analyzes current procurement activities and recommends improvement through more efficient procurement methods, volume discounts, standardization,

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