Administrative Assistant

1 month ago

Nisku, Canada UnityRig Equipment Inc Full time

Work Term: Permanent
- Work Language: English
- Hours: 40 hours per week
- Education: Bachelor's degree
- Experience: 2 years to less than 3 years
**Work setting**:

- Manufacture
**Budgetary responsibility**:

- 0 - $100,000
**Tasks**:

- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Respond to employee questions and complaints
- Oversee the preparation of reports
- Oversee development of communication strategies
- Manage contracts
- Establish and implement policies and procedures
- Oversee payroll administration
- Liaise with management, union officials and HR consultants
- Advise senior management
- Oversee the analysis of employee data and information
**Certificates, licences, memberships, and courses**:

- First Aid Certificate
**Computer and technology knowledge**:

- Database software
- MS Access
- MS Excel
- MS Office
- MS Word
- Quick Books
- MS Windows
- MS Outlook
**Area of specialization**:

- Correspondence
- Reports and records
- Contracts
- Invoices
- Charts, tables, graphs and diagrams
**Transportation/travel information**:

- Own transportation
- Own vehicle
- Valid driver's licence
- Public transportation is not available
**Work conditions and physical capabilities**:

- Work under pressure
- Tight deadlines
- Repetitive tasks
- Attention to detail
- Large workload
**Personal suitability**:

- Ability to multitask
- Accurate
- Client focus
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Team player
- Judgement
**Screening questions**:

- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
**Health benefits**:

- Dental plan
- Health care plan
**Long term benefits**:

- Group insurance benefits
- Life insurance
**Other benefits**:

- Free parking available
- Parking available

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