HR Coordinator

3 months ago

Edmonton, Canada Insight Medical Imaging Full time

**Job Profile**: Human Resources Coordinator

**Reports to**:Human Resources Manager

**Direct Reports**:N/A

**Location**: Head Office - Greystone

**Hours**: 1.0 FTE, 37.5 hours per week, permanent full-time

**Start Date**:As soon as possible

**Closing Date**:September 29, 2024

Insight Medical Imaging is a leading provider of diagnostic imaging services with 18 clinics in the Edmonton region and a Fort McMurray Clinic.

In an industry that can be fast-paced and metrics-oriented, we pride ourselves on being a part of the overall journey. We take the time to create open communication and build relationships with our patients, referring physicians, and employees. We strive to humanize the healthcare experience by listening, answering questions and being there when needed.

We connect in a meaningful way with:

- **_ Our Patients_** - being part of every touchpoint in their journey and making them feel comfortable during a situation that can often be unknown and scary.
- **_ Our Physicians_** - by building a relationship and working together to come up with a timely and accurate diagnosis.
- **_ Our Employees_** - by creating an approachable environment that encourages professional development and growth.

Our over 600 employees strive each day to provide our patients with exceptional care, while fostering a welcoming and comfortable environment. If you are beaming with pride and want to be part of our dynamic, inclusive and growing team, keep reading.

**Insight offers**:

- Competitive Compensation
- Paid Vacation
- Flex Days & Appointment Time
- RRSP Matching
- Educational Allowance
- Employer Paid Benefits
- Healthcare Spending Account
- Staff Events
- Work-Life Balance

**Position Summary**

Reporting to the HR Manager, the HR Coordinator, with positive energy and excitement for the role, will be responsible for coordinating and supporting the HR Department’s administrative functions and day-to-day transactional activities. Main areas of accountability include orientation, onboarding, exit interviews and check-ins (stay interviews), record keeping and employee files, HR correspondence, and uncomplex employee relations matters. The HR Coordinator will also provide input within these areas to ensure HR best practice, compliance, and effective delivery of people and culture programs.

**Duties & Responsibilities**
- Work collaboratively with the HR team and other departments such as payroll and benefits to provide effective and efficient service and support.
- Coordinate and support the day-to-day operations of the HR department.
- Aid with clerical and technical support for HR activities and programs.
- Conduct and facilitate orientation sessions with new hires
- Administer and coordinate the employee onboarding journey.
- Assign policy attestations for new hires.
- Organize and maintain accurate and comprehensive employee files and HR filing system ensuring data integrity, following proper document naming convention.
- Review and ensure up-to-date employee job descriptions and assist with job analysis.
- Coordinate and track annual performance review process.
- Coordinate and update HR information on company intranet site.
- Conduct exit interviews and check-ins for non-administrative staff and provide HR Manager with analysis and recommendations.
- Conduct investigation of IDDA breaches.
- Process employee change forms accordingly.
- HR correspondence, ie: verification of employment letters.
- Serve as first point of contact for employee inquiries and provide accurate information and support in a timely manner.
- Respond to employee inquiries in a timely manner.
- Work closely with and support the Senior Management Team as required.
- Assist HR Manager with various projects and initiatives such as policy review, employee relations issues, performance reviews, and employee engagement.
- Back-up to HR Recruiter as needed including job postings, screening resumes, pre-screening calls, scheduling and participating in interviews with various hiring managers, conducting reference checks, and preparing employment offers.
- Perform other duties as assigned to support the success of our people and the business.

**Knowledge, Skills, and Abilities**
- Outgoing and inclusive personality.
- Adept at building rapport.
- Proven ability to develop and maintain effective relationships with team members and others.
- Solid interpersonal skills that allow one to work effectively with different personalities and styles, etc.
- Excellent written and verbal communication skills.
- Comfortable and at ease with speaking in front of groups (ex: facilitating new hire orientation).
- Critical eye for detail, highly developed organization skills, and efficient time management skills.
- Ability to respond quickly and accurately in a dynamic and changing environment.
- Ability to prioritize and maintain pleasant demeanor within a fast-paced work environment, often while facing competing priorities.
- Proficient skills using Mic

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