Executive Assistant, Global Risk Management

7 days ago

Ottawa, Canada EDC Full time

**Posting Date**: Dec 3, 2024, 2:56:27 PM

**Primary Location**: Ontario-Ottawa

**Job Type**: Permanent

**Schedule**: Full-time

Export Development Canada (EDC) is a financial Crown corporation dedicated to helping Canadian businesses make an impact at home and abroad. EDC offers financial products and knowledge to help Canadian businesses confidently enter new markets, reduce financial risk, and grow their business.

When you join our team, you’ll be helping Canadian businesses learn the endless possibilities that open to them through export and help bring their vision, passion, and innovation to the world. Your knowledge and expertise will support more than 25,000 Canadian businesses and their customers in as many as 200 markets worldwide. You’ll work amongst the best and brightest in an inclusive, collaborative environment that fosters professional development and success. And you’ll know that you’re making an impact every day - for businesses, for Canada and for the people you work with.

Are you ready to make an impact? Join EDC, recognized as a Top 100 and Top Family-Friendly Employer, as we take on the risk so Canadian businesses can take on the world. #LI-Hybrid

**Discipline Summary**
- Supports general business operations by providing various administrative support activities as a generalist or in a combination of Disciplines in the Administrative Services Function
- Provides administrative support to Executive and/or non-executive employees or groups in the organization
- Arranges business travel, coordinate meeting arrangements, and/or track expense
- Identifies, enhances and follows specific processes and procedures to maximize the efficiencies of office workflows to which the support is being provided and make recommendations for enhancements

**Responsibilities**

A true partner for the Global Risk Management Group, the incumbent will execute the following responsibilities.
- Manage calendar proactively, taking charge of daily and ongoing planning to ensure the effective use of time of the, including protecting time for key meeting and document preparation. Forward thinking
- Manage Senior Vice-President’s inbox while maintaining absolute discretion and attention to confidentiality
- Set up meetings, and organizing events, including ownership of logistics (for example, owning agenda, collect/distribute meeting materials ahead of meetings). Support operational, strategic and planning sessions for the team
- Prepare the SVP for all Executive and Board meetings, ensuring that relevant materials are ready for review in advance
- The incumbent would need to coordinate & collect Board required information from all parts of the organization and be able to standardize the formatting for distribution
- Ensure that all compliance reporting is completed in a timely manner
- Establish trusting working relationships with other Executive Assistants at EDC, as well as Executive Assistants in the offices of key contacts and stakeholders
- Manage the flow of information through the Executive's office, handling directly, or directing that information to the appropriate team for action and ensuring follow-up
- Follow-up on correspondence and requests for information
- Develop and produce reports as required
- Manage budget reports and forecasts for the SVP’s office
- Display complete discretion with respect to handling sensitive or confidential matters
- Maintain close and positive working relationships with all Senior management of the Global Risk Management group and other relevant groups
- Organize travel arrangements with the ability to be proactive on travel changes and maintain continued support to the SVP while travelling
- Work independently, make decisions confidently and timely

**Screening Criteria**
- Completion of secondary school
- Minimum 5 years’ experience in administrative/clerical field
- Experience supporting senior executives
- Solid experience with budget processes and the monitoring of budgets
- Fluently bilingual in both official languages (French and English)

**Assets**
- Experience supporting a Board of Directors
- Experience using social media (for example, Twitter) is a strong asset
- Undergraduate degree in Business Administration or related relevant disciple
- Effective verbal and written communications skills

**Compensation Details**:

- Executive Assistant, Global Risk Management (Administration 14): Salaries typically range from $55,657 to $74,210 annually, based on qualifications and experiences, plus a performance-based incentive

**Location**
- Export Development Canada is a hybrid work environment.
- This role will be performed from EDC’s headquarters in Ottawa.

**EDC's Commitment to Employment Equity**

**How to apply**

**Application deadline** : Dec 13, 2024, 10:59:00 PM

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