Program Assistant

1 month ago

Regina, Canada University of Saskatchewan Full time

**Program Assistant**:
**Primary Purpose**: The Department of Academic Family Medicine is a large complex provincially distributed medical education program in the College of Medicine at the University of Saskatchewan and is dedicated to excellence in patient care, teaching and learning, research, and administration. Located in Regina, this position will provide support to the Regina site director relating to postgraduate medical education (PGME) in the College of Medicine, Department of Academic Family Medicine (DAFM).

**Typical Duties or Accountabilities**:

- Under the general supervision of the program administrator, responsible for contributing to the day-to-day administration of the postgraduate program, acting on behalf of the program with necessary approval.
- In consultation with the site director and the program administrator, generate schedules, monitor and make approved changes to the annual resident schedules while ensuring each resident’s schedule is compliant with the College of Family Physicians (CFPC), including elective scheduling.
- Work collaboratively with other program administrators to ensure cross coverage of duties as required.
- Monitor, tabulate, and report resident vacation/sick/time away from the program by facilitating appropriate paperwork and approvals; assist during PGY1 orientation; work with site director to ensure efficient delivery of educational rounds, scheduling needs, room bookings and communication of departmental academic half-days.
- Ensure timely dissemination and collection of resident assessments, ensuring face to face feedback is scheduled.
- Compilation of reports and program correspondence as required and requested.
- Prepare agendas, minutes, and track action items for meetings; prepare program calendar and resident manuals; create and maintain resident records efficiently through One45 and paper copies, as necessary, scheduling.
- In consultation with the site director and program administrator, ensure all work is compliant with university, college, and department policies and procedures, applicable regulations (CFPC) and accreditation standards, as well as necessary collective agreements (RDoS).
- Other duties as assigned.

**Qualifications**

**Education**: Completion of Grade 12 and a recognized post-secondary business/administrative program. An equivalent combination of education and experience may be considered.

**Experience**: One to three years of related experience in a health care environment in an administrative role. Knowledge of CFPC residency training programs and experience with One45 software is an asset. Experience working in diverse and inclusive environments is required. Knowledge of the University of Saskatchewan and Saskatchewan Health Authority rules, regulations and procedures would be an asset. Demonstrated experience working in One45 would be an asset.

**Department**: Family Medicine (Regina)
**Status**: Term 4 months with the possibility of extension
**Employment Group**: CUPE 1975
**Shift**: Monday to Friday 8-4:30
**Full Time Equivalent (FTE)**: 1.0
**Salary**: The salary range, based on 1.0 FTE, is $23.35 - 30.61 per hour. The starting salary will be commensurate with education and experience.
**Salary Family (if applicable)**:Operational Services
**Salary Phase/Band**:Phase 4
**Posted Date**: 11/22/2023
**Closing Date**: 12/12/2023 at 6:00 pm CST
**Number of Openings**:1
**Work Location**:Regina

**Criminal Record Check**:Not Applicable
**Driver's License and Abstract Check**:Not Applicable
**Education/Credential Verification**:Not Applicable
**Vulnerable Sector Check**:Not Applicable

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