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Office Assistant

4 months ago

Regina, Canada Saskatchewan Polytechnic Full time

**Competition Number**
- P14521**Posting Title**
- Office Assistant - SCBScN Program**Classification**
- Band 5**Location**
- Saskatchewan Polytechnic Regina Campus**Other Location(s)**

**Building**
- Regina Campus, Parkway Building**Other Building**

**Date Posted**
- 08/03/2023**Closing Date**
- 08/14/2023**JIQ #**
- 30144**Start Date**
- 09/04/2023**End Date**

**Open Until Filled**
- No**Ongoing**
- Yes**Category of work**
- Full Time**Bargaining Unit**
- Professional Services**Hours of Work**
- Regulated 36 hours (5/4 work pattern)**Salary Range**
- $1,695.23 - $2,026.27 biweekly**Temporary Market Stipend**

**Incumbent**

**Total Assigned days (AC) / Total Hours per biweekly pay**
- 72 hours biweekly**Posting Status**
- Open- Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech’s strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.**Job Duties/Qualifications, Skills and Abilities(QSA)**:

- Job Duties**Job Duties**
- 1. Prepare all course manuals following guidelines established by the program.
2. Scan examination opscan sheets to determine grades and other statistical information as required.
3. Prepare all quizzes and examinations for the program.
4. Prepare textbook orders for the program.
5. Order office supplies as required.
6. Management procurement card including reconciling the monthly statement.
7. Provide courteous, detailed and accurate program information to faculty, students, outside agencies, licensing bodies and government departments.
8. Provide administrative support to the program as needed for EDO, sick leave and vacation coverage.- QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE**Specific Accountabilities**

**Duties**

**Required Qualifications, Skills and Abilities (QSA)**
- 1. Grade 12 plus a recognized Office Administration certificate or an equivalent combination of education and experience, which must include training and/or experience in minute taking.
2. Two years recent and relevant experience performing administrative and clerical work.
3. Training and/or experience at the intermediate level in the use of common software packages, i.e. MS Office Suite.
4. Knowledge of common office procedures.
5. Effective interpersonal skills.
6. Effective communication skills.
7. Effective organizational skills.
8. Effective proofreading skills.
9. Ability to work independently under generalized supervision.
10. Demonstrates valuing diversity.**Desired QSA