Office Coordinator

5 months ago

Brampton, Canada Kingdom House Christian Centre Full time

**Purpose**:
The Office Coordinator is responsible for ensuring seamless office operations, acting as the central point for various tasks, including mailing, supplies, events, and communication.

**Critical Success Factors**:

- Aligned with the vision of Transforming Lives, Fulfilling Destinies
- Champions in transforming the organization to serve the Church, local community and beyond.
- Growing Personal Relationship with Jesus Christ

**Over Arching Expectations**:

- Triage individuals entering the building, ensuring a positive customer experience (CX).
- Efficiently manage the church phone system, handling calls respectfully and appropriately.
- Serve as the primary contact for mailing, shipping, supplies, equipment, bills, and errands.
- Distribute organizational correspondence as required.
- Manage office and church supply levels.
- Manage gift orders efficiently.
- Point of contact for coordinating and overseeing events.
- Process and maintain all church records, including baptisms, weddings, funerals, dedications, etc.
- Responsible for creating PowerPoint slides and presentations.
- Schedule and lead meetings, creating agendas and presentations.
- Schedule and chair meetings with the core team and office staff as needed.
- All other duties as required

**Core Competencies**:

- The ability to create strong relationships and manage difficult situations calmly and effectively.
- Demonstrates a high level of trustworthiness and ethical behaviour, fostering an environment of ethics and accountability.
- The ability to understand, connect and influence others, building trust and credibility.
- Demonstrated ability to “connect the dots” and lead a team to achieve success, thinking broadly and making sound decisions.
- The ability to achieve set goals within established timelines having accountability/ownership for actions that get results.

**Qualifications**:

- Secondary School Diploma or equivalent
- 1+ years of administrative experience
- Proficient in Microsoft Office 365 Suite and Google Workspace
- Excellent written and verbal communication
- Excellent organization, multi-tasking, and presentation skills
- Exceptional attention to detail
- Familiarity with basic legal requirements as they pertain to a registered charity
- Familiarity working with confidential information

**Reporting Relationships**:
The Office Coordinator reports to the Office Manager

**Job Type**: Part-time

Pay: $21.63-$24.00 per hour

**Benefits**:

- Casual dress
- On-site parking

Schedule:

- 8 hour shift
- Day shift

Ability to commute/relocate:

- Brampton, ON L6X 2M1: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Office Coordinator: 1 year (required)

**Language**:

- English (required)

Work Location: In person

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