Document Controller

3 weeks ago

Toronto, Canada Dragados Canada Inc. Full time

Dragados Canada, Inc., the Canadian construction arm of the ACS Group (one of the world’s largest international construction and engineering companies), is seeking a talented and experienced** **Document Controller **to join our dynamic and energetic team in **downtown Toronto**.**

Dragados Canada was established in 2008 and has grown steadily into an industry-leader in Canada, with offices in Toronto, Vancouver and Montreal, successfully performing a variety of large-scale transportation, bridge, dam, tunnel, and other major infrastructure projects.

**Responsibilities**
- Follow, maintain and manage the maintenance of document control
- Receive and date-stamp incoming documents, as well as logging, distribution, filing, reviewing and obtaining approvals
- Effectively communicate appropriate documentation updates to the client and other stakeholders in a timely manner and provide accurate progress reporting
- Register feedback and comments received from client on the documentation updates /tracking logs and communicates these to the bidding team
- Actively inform the team in the event of new requirements from the client that may cause changes in the document management process and/or scope
- Lead modifications required to customize the document control and document management system to meet awarded project requirements
- Establish the interface with partner’s external SharePoint sites
- Follow the complete and accurate archiving of bidding documentation
- Participate in third party/ internal audits as required, being fully cognizant of appropriate plans, policies and procedures and respond effectively to requests for corrective actions to maintain ISO status
- Maintain a professional relationship with all parties whose documents/records are received and to whom they are distributed
- Provide timely communication to the team with regards to document priorities, late submittals, and overdue responses
- Work with internal teams to understand project requirements
- Assist the proposal team with editing, proofreading, review and other task as needed

**Qualifications**
- Bachelor’s Degree in Civil Engineering, Administration, or other relevant discipline
- Minimum 2-4 years of experience in document management, preferably in an engineering and/or construction-related field
- Extensive experience with SharePoint and/or using ACONEX or BIM is considered an asset
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook)
- Excellent written and verbal communication skills
- Fluency in French and English (excellency in writing) is highly preferred
- Excellent editing and proofreading abilities
- Detail-focused and document organizing abilities
- Good at managing time and workload
- Ability to multitask and meet deadlines
- Exceptional interpersonal skills and an ethical mindset

Appropriate accommodations will be provided upon request throughout the recruitment and hiring process.

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