Administrative Assistant

5 months ago


Ottawa, Canada Vitality Rehabilitation Group Full time

Vitality Rehabilitation Group, a multidisciplinary healthcare organization, is dedicated to providing outstanding rehabilitation services through a team of experienced healthcare professionals. Currently, we are seeking a detail-oriented, proactive Multilingual Administrative Assistant to support our Management Team with an administrative and operational tasks, ensuring our office functions smoothly and efficiently.

Key Responsibilities:
Manage complex calendars, arrange meetings and appointments, and provide comprehensive support to the Management Team to optimize their schedules and enhance office productivity.

Oversee office supply inventory, perform procurement tasks, and conduct errands necessary for office maintenance and executive support.

Engage in detailed financial management tasks, including the processing of payments and invoices, assisting with bookkeeping duties, handling billing queries, and preparing financial reports to support the finance department.

Create, maintain, and update forms, reports, presentations, and client records, ensuring accuracy, confidentiality, and compliance with healthcare regulations.

Plan and coordinate internal and external meetings, including logistics, agendas, and follow-up actions to ensure seamless execution and communication.

Assist with the management of ongoing projects within the organization, including timelines, deliverables, and coordination of project team activities.

Qualifications:
Proficiency in Arabic, French, and English is essential.

Previous experience in an administrative role, preferably within a healthcare or rehabilitation setting, with a proven track record of managing multiple administrative tasks effectively.

Excellent organizational, communication, and interpersonal skills, along with proficiency in MS Office Suite and familiarity with bookkeeping and financial software.

A proactive, detail-oriented individual with the ability to multitask, prioritize, and work efficiently in a dynamic, fast-paced environment. A strong team player with a positive attitude and a commitment to confidentiality and ethical conduct.

**Job Types**: Full-time, Permanent

**Salary**: $16.55-$25.00 per hour

Expected hours: 40 per week

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Work Location: In person



  • Ottawa, Canada Real Estate Administrative Assistant Full time

    **Salary**: $45,000.00-$57,000.00 per year **Benefits**: - Paid time off Flexible Language Requirement: - French not required Schedule: - Monday to Friday Supplemental pay types: - Bonus pay - Overtime pay Ability to commute/relocate: - Ottawa, ON K1Y 0Z7: reliably commute or plan to relocate before starting work (required) **Education**: -...


  • Ottawa, Ontario, Canada Administrative Full time

    At Synergie Hunt International, we're committed to excellence in administrative support. As a Billing Coordinator, you'll play a vital role in ensuring the accuracy of billing information and maintaining strong relationships with clients.Key Responsibilities:Verify and process billing reports to ensure accuracy and completenessCommunicate effectively with...


  • Ottawa, Ontario, Canada Administrative Full time

    At Synergie Hunt International, we're committed to excellence in administrative support. As a Billing Coordinator, you'll play a vital role in ensuring the accuracy of billing information and maintaining strong relationships with clients.Key Responsibilities:Verify and process billing reports to ensure accuracy and completenessCommunicate effectively with...


  • Ottawa, Ontario, Canada Administrative Full time

    At Synergie Hunt International, we're committed to excellence in administrative support. As a Billing Coordinator, you'll play a vital role in ensuring the accuracy of billing information and maintaining strong relationships with clients.Key Responsibilities:Verify and process billing reports to ensure accuracy and completenessCommunicate effectively with...


  • Ottawa, Ontario, Canada Administrative Full time

    At Synergie Hunt International, we're committed to excellence in administrative support. As a Billing Coordinator, you'll play a vital role in ensuring the accuracy of billing information and maintaining strong relationships with clients.Key Responsibilities:Verify and process billing reports to ensure accuracy and completenessCommunicate effectively with...


  • Ottawa, Canada CAA North & East Ontario Full time

    **Job Title: Administrative Assistant** **Term: 6 month contract, with possibility of permanency** **Wage: $46,000 per annum / $23.59 per hour** **HYBRID**:The Administrative Assistant will work onsite at 1031 Bank St and 5515 Canotek Rd, with occasional Work-From-Home **Job Overview**: The Administrative Assistant is responsible for providing...


  • Ottawa, Canada Carleton University Full time

    **Duties and Responsibilities**: Under the Supervision of the Departmental Administrator, the Administrative Assistant is responsible for ensuring the efficient operation of the day-to-day ‘business’ of the Department’s main office and the delivery of a high level of responsiveness to inquiries from student, staff, faculty and the general public. The...


  • Ottawa, Canada The Grounds Guys Full time

    **The Position** The Administrative Assistant performs administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Extensive typing and software skills are required, as well as Internet research...


  • Ottawa, Ontario, Canada Jack R. Bowerman, CPA - Professional Corporation Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Jack R. Bowerman, CPA - Professional Corporation. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative...


  • Ottawa, Ontario, Canada Alma Counselling Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Alma Counselling. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to our team, including...


  • Ottawa, Ontario, Canada Alma Counselling Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Alma Counselling. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to our team, including...


  • Ottawa, Canada Borden Ladner Gervais LLP Full time

    We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...


  • Ottawa, Ontario, Canada CB Canada Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team in a well-established Canadian Defence program. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our daily activities.Key Responsibilities:Complete and submit...


  • Ottawa, Ontario, Canada CB Canada Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team in a well-established Canadian Defence program. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our daily activities.Key Responsibilities:Complete and submit...


  • Ottawa, Ontario, Canada CB Canada Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team in a well-established Canadian Defence program. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our daily activities.Key Responsibilities:Complete and submit...


  • Ottawa, Ontario, Canada CB Canada Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team in a well-established Canadian Defence program. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our daily activities.Key Responsibilities:Complete and submit...


  • Ottawa, Canada Bilt Rite Disposal Equipment Ltd Full time

    We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. **Responsibilities**: - Draft correspondences and other formal documents - Plan and schedule appointments and events - Greet and assist onsite guests - Answer inbound telephone calls - Develop and implement...


  • Ottawa, Canada The Ottawa Rotary Home Full time

    The Ottawa Rotary Home has been supporting families for over 30 years. We provide both respite and residential support to individuals with special needs. Our professional front-line and nursing staff specialize in helping infants, children, and adults with physical disabilities & complex medical conditions. **Position Responsibilities** Under the direction...


  • Ottawa, Canada Horizons Behaviour Consulting Full time

    Administrative Assistant at Horizons Behaviour Consulting Do you have a passion for helping children and families with special needs? Are you organized and want to be part of an environment that supports a culture of TRANSPARENCY, HONESTY, AUTONOMY, INCLUSION, TEAMWORK, AND OPPORTUNITIES FOR GROWTH. If so, you might be the perfect fit for our...


  • Ottawa, Canada Pinchin Ltd. Full time

    Administrative Assistant Ottawa, ON Today is the day to boost your career! Pinchin is seeking an Administrative Assistant to join our team in our Ottawa office. The Administrative Assistant will assist with general office duties. This is a fast-paced position requiring a pleasant, helpful demeanor, excellent communication skills and the ability to...