Administrative Assistant

4 days ago


Ottawa, Canada Ibiska Telecom Full time

**Administrative Assistant / Receptionist**

IBISKA has an open position for an Administrative Assistant / Receptionist to work as part of our Finance and Administration team. IBISKA's business environment is service oriented, collaborative, team focused and fast paced with opportunity for learning and career growth. We are looking for a dynamic and resourceful individual with experience and interest in office administration work to perform or contribute in the following areas:
**Role and Responsibilities**
- Front Desk: welcoming visitors; distributing the mail; managing phone calls; ordering and tracking office supplies; booking meeting rooms; interface with suppliers and repair people; and perform other typical front desk duties;
- Database update/cleanup/data entry: update and enter data to our CRM database per information received through various teams; perform database cleanups as required; develop/document data entry procedures;
- Assist and coordinate company events such as monthly staff lunches including venue reservation and food order;
- Format MS Word documents using a proprietary formatting tool;
- Collaborate and assist various teams with administrative tasks as needed.

**Qualifications required**:

- At least 1 year of experience in an administrative support or customer service role
- Strong attention to detail;
- Proficiency in the use of software, including MS Office tools (Word, Excel);
- Experience working and collaborating as part of a small team;
- Excellent people and communications skills;
- Excellent organizational skills;
- Excellent attendance record;
- Interest and ability to learn new software and take on a variety of tasks as required by IBISKA;
- A college diploma or a university degree in a relevant field is an asset;
- Must be eligible to obtain a Government of Canada Security Clearance.


**Hours of Work**:

- 8:30 to 5:00 - 5 days/week - 1 hour lunch break
- Note: this is an “in-office” position.



  • Ottawa, Canada Real Estate Administrative Assistant Full time

    **Salary**: $45,000.00-$57,000.00 per year **Benefits**: - Paid time off Flexible Language Requirement: - French not required Schedule: - Monday to Friday Supplemental pay types: - Bonus pay - Overtime pay Ability to commute/relocate: - Ottawa, ON K1Y 0Z7: reliably commute or plan to relocate before starting work (required) **Education**: -...


  • Ottawa, Canada CAA North & East Ontario Full time

    **Job Title: Administrative Assistant** **Term: 6 month contract, with possibility of permanency** **Wage: $46,000 per annum / $23.59 per hour** **HYBRID**:The Administrative Assistant will work onsite at 1031 Bank St and 5515 Canotek Rd, with occasional Work-From-Home **Job Overview**: The Administrative Assistant is responsible for providing...


  • Ottawa, Canada Carleton University Full time

    **Duties and Responsibilities**: Under the Supervision of the Departmental Administrator, the Administrative Assistant is responsible for ensuring the efficient operation of the day-to-day ‘business’ of the Department’s main office and the delivery of a high level of responsiveness to inquiries from student, staff, faculty and the general public. The...


  • Ottawa, Canada The Grounds Guys Full time

    **The Position** The Administrative Assistant performs administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Extensive typing and software skills are required, as well as Internet research...


  • Ottawa, Canada Borden Ladner Gervais LLP Full time

    We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...


  • Ottawa, Ontario, Canada CB Canada Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team in a well-established Canadian Defence program. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our daily activities.Key Responsibilities:Complete and submit...


  • Ottawa, Ontario, Canada CB Canada Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team in a well-established Canadian Defence program. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our daily activities.Key Responsibilities:Complete and submit...


  • Ottawa, Ontario, Canada CB Canada Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team in a well-established Canadian Defence program. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our daily activities.Key Responsibilities:Complete and submit...


  • Ottawa, Ontario, Canada CB Canada Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team in a well-established Canadian Defence program. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our daily activities.Key Responsibilities:Complete and submit...


  • Ottawa, Canada Bilt Rite Disposal Equipment Ltd Full time

    We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. **Responsibilities**: - Draft correspondences and other formal documents - Plan and schedule appointments and events - Greet and assist onsite guests - Answer inbound telephone calls - Develop and implement...


  • Ottawa, Canada The Ottawa Rotary Home Full time

    The Ottawa Rotary Home has been supporting families for over 30 years. We provide both respite and residential support to individuals with special needs. Our professional front-line and nursing staff specialize in helping infants, children, and adults with physical disabilities & complex medical conditions. **Position Responsibilities** Under the direction...


  • Ottawa, Canada Horizons Behaviour Consulting Full time

    Administrative Assistant at Horizons Behaviour Consulting Do you have a passion for helping children and families with special needs? Are you organized and want to be part of an environment that supports a culture of TRANSPARENCY, HONESTY, AUTONOMY, INCLUSION, TEAMWORK, AND OPPORTUNITIES FOR GROWTH. If so, you might be the perfect fit for our...


  • Ottawa, Canada Pinchin Ltd. Full time

    Administrative Assistant Ottawa, ON Today is the day to boost your career! Pinchin is seeking an Administrative Assistant to join our team in our Ottawa office. The Administrative Assistant will assist with general office duties. This is a fast-paced position requiring a pleasant, helpful demeanor, excellent communication skills and the ability to...


  • Ottawa, Canada Aversan Full time

    **Administrative Assistant** **Location**:Ottawa, ON **Schedule**: Onsite Note - NATO SECRET Clearance required **Description** The Administrative Assistant will be responsible for providing a wide range of administrative services to assist Program Manager(s) and project team in day-to-day running of programs and provide reception coverage, greeting...


  • Ottawa, Canada Westview Projects Full time

    Salary: As an Administrative Assistant for Westview Projects Inc., your base of operations will be the Westview Projects head office, located at 18 Louisa St., Ottawa, Ontario. The Administrative Assistant provides executive support to the Management Team and administrative support to all departments. **Reports to**:Director, Finance & Operations Essential...


  • Ottawa, Canada Branton Construction Group Full time

    **About us** We are professional, agile and professional. Must have strong Excel Skills Administrative Assistant **Duties**: - Provide front desk support, including greeting visitors, answering phone calls, and directing inquiries to the appropriate department - Perform data entry tasks, ensuring accuracy and completeness of information - Assist with...


  • Ottawa, Canada Pinchin Ltd. Full time

    **Administrative Assistant** **Ottawa, ON** Today is the day to boost your career! Pinchin is seeking an Administrative Assistant to join our team in our Ottawa office. The Administrative Assistant will assist with general office duties. This is a fast-paced position requiring a pleasant, helpful demeanor, excellent communication skills and the ability to...


  • Ottawa, Canada Pinchin Ltd. Full time

    **Administrative Assistant (Contract)** **Ottawa, ON** Today is the day to boost your career! Pinchin is seeking an Administrative Assistant to join our team in our Ottawa office for a 6 month contract. The Administrative Assistant will assist with general office duties. This is a fast-paced position requiring a pleasant, helpful demeanor, excellent...


  • Ottawa, Canada Borden Ladner Gervais LLP Full time

    We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...


  • Ottawa, Ontario, Canada Subhkin Inc Full time

    Job Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Subhkin Inc. As an Office Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining a high level of customer...