Accounting Administrator

5 months ago

Toronto, Canada Vistek LTD Full time

**PRINCIPAL FOCUS**:
Reporting to the Accounts Payable Supervisor and indirectly to Controller of Vistek, the incumbent in the role of Accounting Administrator is responsible for administrative duties and payments of Accounts Receivable and Payable invoices and expenses. Working with the Accounting team an Accounting Administrator interfaces with various departments including, Purchasing, Warehouse, the Retail Stores, Rentals Management, the Service Department, Executive Team, and Vendors to process payments associated with inventory purchases and company expenses.

**PRIMARY DUTIES**:

- Responsible for entering Payable invoices for inventory payments and expense related payments in the ERP system
- Works with internal stakeholders to resolve inventory shipping and returns/exchange discrepancies to ensure accurate invoicing and payments
- Responsible for processing credit memos/returns
- Accountable for posting inventory exchange/replacements
- Clearing and investigating outstanding old balances on customer accounts
- Complete “Month End” procedures including:

- Perform recurring month end entries and accruals.
- AR aging summary preparation
- Payment to account reconciliation
- Customer deposits reconciliation
- Miscellaneous receivables reconciliation
- Prepaid - Profusion reconciliation
- Vendor coupons receivables reconciliation
- Daily deposits
- Clear internal sales accounts
- Accrued promo & tradeshows reconciliation
- Other vendor rebates reconciliation

**SKILLS AND EXPERIENCE**:

- **Functional and Technical Knowledge**:

- Knowledge of general accounting processes. Has the skills to do the job at a high level of accomplishment with strict attention to detail
- **Integrity & Trust** - Is widely trusted; is seen as a direct, truthful individual; can present the unvarnished truth in an appropriate and helpful manner; keeps confidences; admits mistakes; doesn't misrepresent him/herself for personal gain
- **Results & Action Driven**:

- Pursues everything with energy, drive, and a need to finish; seldom gives up before finishing, especially in the face of resistance or setbacks
- **Problem Solving**:

- Uses rigorous logic and methods to solve difficult problems with effective solutions; probes all fruitful sources for answers; can see hidden problems; is excellence at honest analysis; looks beyond the obvious
- **Ability to Deal with Pressure
- **Is cool under pressure; does not become defensive or irritated when times are tough; is considered mature; can be counted on to hold things together during tough times; can handle stress; is not knocked off balance by the unexpected; doesn't show frustration when resisted or blocked; is a settling influence in a pressure or critical situations
- **Organizational & Planning Skills - **A self-starter that can direct resources (people, funding, material, support) to get things done; can orchestrate multiple activities at once to accomplish a goal; possesses a keen eye and attention to details, arranges information and files in a useful, organized manner

**QUALIFICATIONS AND EXPERIENCE**:

- 2+ year’s background in Accounting Accounts Receivable and Payable
- Experience working with ERP systems
- Advanced excel skills
- Understanding of retail operations

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