Accounts Payable Administrator

5 months ago

Simcoe, Canada Norfolk Fruit Growers' Association Full time

**Job Title: Accounts Payable Administrator**

**Job Summary**:This role requires an individual who exemplifies the company values of humble, driven, and solutions oriented.

**Humble - **Employees that are team players and are respectful of others and the job at hand. Great team players lack excessive ego or concerns about status. Humble employees are quick to point out contributions of others and slow to seek attention of their own.

**Driven - **Employees who are motivated and focused on self improvement. Driven or hungry employees are always looking for more. More things to do, learn, and take responsibility for. They never have to be pushed by a manager to work harder because they are self-motivated and diligent.

**Solutions Oriented - **Employees who focus on solving, and preventing problems from occurring, not just identifying them. This is equal parts of problems with systems and processes and the common sense that an employee has about people. They are aware, act appropriately, ask good questions, and listen to understand.

The Accounts Payable Administrator is responsible for efficiently managing payables, maintaining organized file systems, handling reception duties, reconciling payments, and processing vendor payments with precision.

**Role and Accountability**:

- Manage accounts payable processes, including receiving, reviewing, and processing vendor invoices.
- Maintain organized and up-to-date file systems for invoices, purchase orders, and payment records.
- Handle reception duties, including answering phones, greeting visitors, and directing inquiries to appropriate departments.
- Reconcile payments with invoices and ensure accuracy in financial records.
- Process vendor payments in a timely manner, adhering to payment terms and company policies.
- Attend meetings and represent their role, championing initiatives aimed at enhancing organizational efficiency and effectiveness for all employees as requested Embody the company values in actions and decisions to set a precedent for others to follow.
- Actively promotes a positive and inclusive work culture by embodying the organization's values of humble, driven, and solution-oriented thinking.
- Leads by example, fostering teamwork, mutual respect, and continuous improvement throughout all operational activities.
- Perform other duties as assigned.

**Knowledge, Skills and Abilities**:

- Proficiency in accounts payable processes and software, including FAMOUS.
- Strong attention to detail and accuracy in data entry and record-keeping.
- Excellent organizational skills, with the ability to prioritize tasks effectively.
- Good communication and interpersonal skills for interacting with vendors and internal stakeholders.
- Ability to work efficiently both independently and as part of a team.

**Education and Experience**:

- High school diploma or equivalent required; Associate's or Bachelor's degree in Accounting or related field preferred.
- 2-3 years of experience in accounts payable or related finance role.
- Proficiency in Microsoft Office suite, particularly Excel.
- Experience with payment reconciliation and vendor management preferred.
- Familiarity with FAMOUS is an asset.

**Salary**: $55,000 Annually

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