Administrative Assistant

6 months ago

Abbotsford, Canada TRIPLE EIGHT TRANSPORT Full time

**Job description**

Triple Eight Transport is an asset-based carrier company with terminals in Abbotsford, Calgary and Edmonton We provide Full Truck Load Transportation Services to and from major cities in Western Canada and Western US.

**Triple Eight Transport Inc. is growing and is in search for a strong Leader and communicator who is detail orientated to join our dynamic team Are you interested in a rewarding, challenging and exciting career?**

If you're a self-starter who is motivated by providing top-notch service and support, Triple Eight Transport is looking for someone to join us as an **Administrative Assistant.**

In this full-time role, you will play a key part of supporting our Management team. You will put your skills to work providing exemplary administrative services and supporting our business in the following ways:
**Responsibilities include**:

- Responsible for processing of various admin documents, systems data inputting, maintenance of information and accessing various computer programs.
- Schedule appointments and coordinate arrangements for meetings and conferences.
- Coordinate and maintain the executives correspondences and records, following up on pending matters with limited direction.
- Report preparations and assisting with analyzing, collecting and summarizing data.
- Responding to written and verbal communications and liaises internally and externally to share information, clarify details, and ensure follow up.
- Produce timely, accurate and well formatted documents using various word processing, spreadsheet and presentation software packages.
- Enter and collect data and compile relevant statistics information and reports.
- Prepare and submit customer invoices
- Monitor customer accounts for non-payment and delayed payment
- Billing work
- Reading contracts during the construction of the building
- Support AP/AR departments
- Assist in month end reporting procedures
- Perform filing and general administrative tasks
- Liaise with other departments/customers/vendors
- Assist accounting personnel with any other tasks conducted within the accounting department
- Other duties as required.
- Communicating the importance of safety to all current and newly hired Drivers and tracking their performance on monthly basis.
- Develop and implement people related strategies and initiatives aligned with the overall safety-first culture.
- Handle driver complaints and work internally to improve driver retention.
- Report and schedule follow-up with drivers on any violations, tickets, accidents, injuries, claims, and other incidents
- Identify unsafe acts, conditions, and hazards, investigate root causes, identify corrective and preventive actions.
- Communicate effectively and use conflict resolution skills to diffuse any conflicts that may arise with driver. Determine steps and measures necessary to follow up with resolution.

**About You**
- **You are quality focused** - you are committed to working hard and providing an exceptionally high quality of work for all your clients, but you know how to have fun in your work too.
- **You enjoy being in service** - supporting the needs of people efficiently and effectively makes you happy.
- **You get energized collaborating with people** - you genuinely enjoy establishing relationships and rapport with different types of people while working cooperatively to reach a common goal.
- **You are adaptable** - change can be hard, but you are able to quickly shift and respond positively to changing conditions, priorities and technologies.
- **You have superior time management skills** - you can juggle multiple deliverables simultaneously, seeing the big picture while still paying close attention to the small details.
- **You possess a growth mindset** - you see your progress as incremental, and you are always keen to learn and grow over time.
- **You enjoy and are experienced working in Word, Outlook and Excel**:

- **You possess a Class 5 driver's license.**

**Qualifications**
- Analytical and critical thinking skills
- Must have reliable transportation.
- Strong problem solving skills.
- Proven team player with ability to align position goals with corporate strategic goals.
- Minimum of 1 year of customer service experience would be an asset.
- Some post-secondary education is an asset.
- Must be legally allowed to work full time in Canada.

**Why choose Triple Eight Transport Inc.?**
- Annual Winter Holiday party with amazing prize draws rewarding our valuable team because our people are important to us
- Opportunities for growth within the company as we continue growing
- Our open door policy shows we value communication and building strong, meaningful relationships across our workplace
- Competitive wage and vacation packages

**Job Types**: Full-time, Permanent

**Salary**: $18.00-$25.00 per hour

Expected hours: 40 per week

**Job Types**: Full-time, Permanent

Pay: $19.00-$23.00 per year

**Benefits**:

- Dental care
- Extended health ca

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