Administrative Leader, Real Estate
2 weeks ago
Join an energetic group of dynamic women who are committed to providing excellence in our client’s real estate experience. We take great pride in our work and are on a mission of expanding our team while keeping our quality of business high. As former professional athletes, we understand what it means to outperform the competition and strive for greatness on a daily basis
Our team is growing (with the intention of growing even more in the next 6 months) and we are looking for an Administrative Lead to be the glue that holds our team together We understand the value of a strong admin team, and we are looking for a rockstar to join our team who takes pride in taking care of their people
**Responsibilities**:
- Manage transaction contracts from both buyers and sellers to close in a timely manner
- Client Communication to complete all paperwork relevant to listing, buying, or leasing
- Ensure all transactions are completed in compliance with industry/legal standards
- Submit all transaction documents to Market Centre for processing
- Follow brokerage deal filing system (Trade Sheet)
- Prepare appropriate documentation for buyers/sellers, including but not limited to: Authentisign, Documentation required for client appointments, Brokerload into MLS, realtor.ca, KWLS, etc.
- Maintain client communication according to our team processes
- Gather all Listing information, including but not limited to: Property information sheet, Status Certificate, Photos, Pre-listing materials, Listing documents
- Coordination of Sign and Rider for Listings
- Managing leases, including but not limited to: Preparing paperwork, Calling references - due diligence, Client communication, Arranging key drop
- Manage/receive invoices from various vendors and send to our finance department
- Maintain client communication according to our team processes
- Ability to manage the calendar of individuals within the team
- Ongoing maintenance of our client database (including information, update addresses, track transaction activities)
- Ability to track all ongoing transactions and maintain organized filing system in Dropbox/Google Drive
- Ongoing maintenance of MLS listings and updating relevant information throughout transaction process
- Obtain feedback on listings and update agent/client with this information
- Prepare offers, amendments and waivers, and other related documents (when required), as necessary to ensure timely transactions
- Prepare buyer representation agreement documents and FINTRAC forms, as requested
- Review all accepted offers and buyer representation documents to verify accuracy of information and ensure all documents are in compliance
- Communicate with client’s lawyer, home inspections, appraisals, buyer visits, and reminders on conditions to ensure the transaction process goes smoothly
- Oversee all administrative tasks regarding home buyer and seller transactions from executed purchase agreement to close
- Monitor deadlines and provide notices to appropriate parties when necessary
- Assisting in the organization of community events in our neighbourhood.
- Strong ability to track and communicate these deals with appropriate personnel within our team
- Managing the relationship & communication with buyer’s agents after the transaction is completed
- Office administration, including but not limited to: Ordering office supplies, booking rooms within our brokerage when needed
**Qualifications**:
- Driver’s license & access to a reliable vehicle
- 2+ years experience in real estate, transaction management or transaction coordination
- Real Estate license considered an asset
- High school diploma required; college/university degree preferred
- High level of professionalism
- Providing clients with an excellent experience
- Acute attention to detail
- Exceptional communication skills (written and verbal communication to clients clearly and effectively)
- Willingness to attend/participate in training sessions to improve skills with administrative tasks in the real estate industry
**Commitment**:
- Full time, Monday-Friday 9am-5pm
- Some evening or weekend work may be required occasionally due to the nature of the business
**Compensation**:
$40,000-$45,000 per year, depending on experience
**Salary**: $40,000.00-$45,000.00 per year
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- Toronto, ON: reliably commute or plan to relocate before starting work (required)
Work Location: One location
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