Payroll Assistant
2 weeks ago
**Payroll Assistant**
**Finance**
**Full Time**
**37.50 hours/week; $24.62/hour**
**College Drive Campus - North Bay, ON**
**COMPETITION: 50/23**
**DEADLINE: Wednesday, April 26, 2023 - 12:00 P.M**.
**QUALIFICATIONS**:
- 2-year College Diploma in Business/Accounting or related field
- Minimum 2 years of recent practical experience processing payrolls within a unionized environment and minimum 2 years working in an accounting office environment
- Experience processing and validating timesheets on a bi-weekly basis
- Experience issuing Record of Employment (ROE), preparing third party payments, and month end payroll journal entries
- Experience with new hire payroll documentation and maintenance of employee data in a payroll system
- Knowledge and experience with T4 and T4A preparation
- Experience with running wage reports for special projects
- Experience with processing employee travel and expense reimbursements
- Excellent customer service, communication, organizational and interpersonal skills
- Experience with Ceridian Dayforce is considered an asset
- Demonstrated team player with the ability to work independently and under pressure of multiple tasks and deadlines
- In-person, on-site position; must be able to reliably commute and/or relocate to North Bay, ON
**DUTIES**:
- Input and validate all payroll processing file changes into payroll system ensuring data integrity
- Set up and confirm all new hire information in the payroll module including but not limited to, direct deposit information, TD1 tax forms, GL codes by job assignment
- Daily monitoring and maintenance of all part-time recommendation forms
- Validate bi-weekly part-time timesheets by matching approved recommendation forms against the employee timesheet submissions
- Balance and confirm register totals against input batches. Investigate and reconcile discrepancies
- Prepare and submit ROE’s via Dayforce or ROE web upon request
- Assist in preparation of third party cheque requests e.g., FRO, Union dues, garnishments, WSIB
- Prepare month end payroll journal entries and upload to the College’s ERP
- Calculate and input correcting journal entries when coding errors have been discovered
- Create ad hoc payroll wage reports upon request for internal use
- Assist Payroll Officer with mid-year tax form reviews
- Assist Payroll Officer with year-end tax form processing
- Receive and file incoming approved Travel Authorization Forms (TAF)
- Process and monitor travel advances as identified on TAF and prepare travel advance working paper on monthly basis
- Validate and process professional development and expense reimbursement claims, ensure claims adhere to College policies
- Oversee collection of amounts owing to College for advance overpayments
- Assist with responding to general payroll related inquiries in a confidential and professional manner
- Other duties as assigned
**Canadore College is committed to inclusion, diversity, equity, and accessibility.**
While we thank all applicants, only those selected for an interview will be contacted.
**Job Types**: Full-time, Permanent
**Salary**: $24.62 per hour
**Benefits**:
- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- On-site parking
- Paid time off
- Tuition reimbursement
- Vision care
- Wellness program
Schedule:
- Monday to Friday
Supplemental pay types:
- Overtime pay
Ability to commute/relocate:
- North Bay, ON P1B 9V5: reliably commute or plan to relocate before starting work (required)
**Experience**:
- practical payroll processing: 2 years (preferred)
Work Location: In person
Application deadline: 2023-04-26
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