Executive Assistant
2 weeks ago
POSITION DESCRIPTION
**Position** **Title**: Executive Assistant
**Department**: Executive Team (EXCO)
**Direct** **Manager**:Date**:Chief Financial Officer & Head of People and Office Operations
**Date**:April 2023
Key Responsibilities:
- Provide calendar management for both executives. Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.
- Complete a broad variety of administrative tasks that facilitate the executives’ ability to effectively lead their functional areas, including: assisting with special projects; designing and producing documents, reports, and presentations; collecting and preparing information for meeting with internal and external stakeholders; composing and preparing correspondence; maintaining contact lists; managing travel itineraries; completing expense reports; and other administrative tasks as assigned. Manage all requests and queries appropriately with professionalism, accuracy, and a keen sense of urgency.
- Serve as a point of contact on all matters pertaining to both executives, including those of a highly confidential and critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgment to reflect the executive’s style.
- Work closely with each executive keep both well informed of upcoming commitments and responsibilities, following up appropriately. Anticipate the executive’s needs in advance of meetings, conferences, etc.
- Provide a bridge for smooth communication between the executive and internal/external keyholdersers. Maintain credibility, trust, and support. Coordinate executive communications,
- Work in partnership with the Events and Football Operations teams and the Finance, People & Office Operations team to support departmental events.
QUALIFICATIONS (KNOWLEDGE, SKILLS, ABILITIES, EXPERIENCE):
- An undergraduate degree or equivalent work experience
- Minimum of five years of progressively responsible experience as an Executive Assistant reporting to a C-level executive
- Experience attending meetings, taking minutes and creating follow up action plans
- Upholds confidentiality and always uses the utmost discretion
- Ability to work efficiently and effectively to meet tight deadlines and prioritize competing priorities
- Highly organized, expert calendar manager with a strong attention to detail
- Strong internal and external relationship builder able to interact well at all levels in the organization
- Good judgement and problem-solving skills, works autonomously and takes initiative
- Highly discreet and able to maintain confidentiality
- Strong written and verbal communication skills with the ability to convey ideas in a clear, succinct manner
- Able to assess situations to determine the importance, urgency, and risks and make clear decisions that are timely and in the best interests of the company
- Exemplary planning, project management, proofreading and critical thinking skills
- A willingness to “roll up the sleeves” and tackle a variety of tasks in a small, collegial and energetic sports organization
- Highly dependable, punctual, and available to work hours that align with the needs of the executives and the company
- Advanced knowledge of the Microsoft Office Suite (Word, PowerPoint, Outlook, Excel)
- Able to travel domestically, if required.
- Must be willing to provide writing samples
LOCATION:
The CFL League Office is in Toronto. Most employees are working remotely or hybrid. Must be willing and able to attend the office at least two days per week. In additiona will be requied to attand meetings or other business events at the league office or other venues as business needs dictate. Proof of vaccination is a condition of employment.
CONTACT:
To be considered for this opportunity, please submit a cover letter and resume. We thank all applicants for their interest, however, only those selected for an interview will be contacted.
**Benefits**:
- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Paid time off
- Vision care
- Work from home
Schedule:
- Monday to Friday
Supplemental pay types:
- Bonus pay
COVID-19 considerations:
COVID health & safety protocols per public health advice
Application question(s):
**Experience**:
- calendar management: 5 years (required)
- preparing info and reports and coordinating meetings: 5 years (required)
- managing travel itineraries: 5 years (required)
- dealing with highly confidential information: 5 years (required)
- Coordinating calendars, calls, meetings and correspondence: 5 years (required)
- Main point of contact for stakeholders with executives: 5 years (required)
Work Location: Hybrid remote in Toronto, ON
Application deadline: 2023-05-06
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