Executive Assistant

2 weeks ago

Toronto, Canada Mosaic North America Full time

:
**Executive Assistant**

The Toronto Association of Business Improvement Areas (TABIA) is seeking a full-time Executive Assistant to support our Executive Director with the day-to-day operations of the organization. You will manage mostly business-related tasks such as creating reports, calendar management, organizing travel and accommodation, taking meeting minutes, and other organizational tasks.

Applicants should have a detailed understanding of the full Microsoft Office suite, be an effective problem solver and have previous experience as an Executive Assistant or Administrative Assistant.

**Role Responsibilities**:

- Provide full administrative support to one Executive Director and the Board of Management.
- Prepare documentation for internal and external meetings, including monthly board meetings.
- Complete expense reports while maintaining detailed records of expenses.
- Manage projects as assigned and ensure the accurate and timely completion of tasks.
- Coordinate the planning and execution of two signature member networking events.
- Conduct research to further build out advocacy positions and programs.
- Uphold a strict level of confidentiality.
- Support with budget tracking.
- Travel booking and coordination.
- Manage organization’s social media channels, website, and database.
- Drafting and circulating of communications such as press releases to members and stakeholders.

**Qualifications**:
**Role Requirements**:

- This will be a hybrid mix of remote/virtual, working from home and as required you will
- be in the office to support the needs of TABIA. Formal schedule and breakdown to be
- confirmed by the Executive Director.
- The TABIA offices are located at 100 Princes' Blvd, Toronto Ontario, M6K 3C3.

**Additional Notes**:

- Experience as an executive assistant or other relevant administrative support experience.
- In-depth understanding of MS Office suite.
- Ability to organize a daily workload by priorities.
- Must be able to meet deadlines in a quickly changing environment.
- A proactive approach to problem-solving with strong decision-making skills.
- Professional level verbal and written communication skills.
- Experience as an executive assistant or other relevant administrative support experience.
- In-depth understanding of MS Office suite.
- Ability to organize a daily workload by priorities.
- Must be able to meet deadlines in a quickly changing environment.
- A proactive approach to problem-solving with strong decision-making skills.
- Professional level verbal and written communications skills.

**About TABIA**:
The Toronto Association of Business Improvement Areas (TABIA) is the umbrella organization of Toronto’s 84 BIAs who in turn represent over 90,000 business and property owners.

**How to Apply**:
Interested applicants can forward their cover letter and resume in PDF format. Applications will be reviewed on a rolling basis

**DISCLAIMER: Acosta/ Mosaic North America is an Equal Opportunity Employer**
- The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Mosaic reserves the right to modify all or part of any job descriptions at its discretion in order to meet and or exceed the needs of the business.

**We are committed to providing accommodations for persons with disabilities. If you require accommodation, we will work with you to meet your needs, to the extent required by law**

mosaic

**Job***: Professional (non-management)

**Schedule***: Full-time

**Job Type***: Temporary Work

**Shift***: Day Job

**Job Posting***: Jun 9, 2023, 2:13:03 PM

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