Court Support Clerk

5 months ago

Sarnia, Canada County of Lambton Full time

**Company Biography**

The County of Lambton is an urban-rural area in southwestern Ontario that is home to over 126,000 residents. The Corporation's seven divisions operate programs and services for the residents of Lambton County such as land ambulance, provincial offences court, three Long-Term Care Homes, 25 library branches, two museums, an art gallery, archives, local roadways, public health services, housing services, social services, building services and planning and development services. Lambton County is a community dedicated to economic growth, environmental stewardship and an enhanced quality of life through the provision of responsive and efficient services and collaborative efforts with its municipal and community partners.

**Position Overview**

Reporting to the Manager of Court Services Department, the Court Support Clerk provides administrative and clerical support for court proceedings and the court administration office as assigned on a rotating basis. The Court Support Clerk is responsible to ensure processes regarding the administration of the Provincial Offences Court are properly followed, legislated time frames are strictly adhered to, and the integrity of the Ontario Court of Justice system is maintained. The position is responsible for providing accurate processing and keying of charging documents in the Provincial Integrated Court Offence Network computer system (ICON) and setting trials by following the master court plan. The position also provides a high degree of customer service to members of the public, enforcement agencies, processing fine payments and ensuring court records are updated accurately. This position is responsible for providing court support for court sessions including the operation and recording of digital recording equipment, zoom clerking and court monitor functions.

**Duties and Responsibilities**

General:

- Provide courteous, accurate and timely responses to requests for information regarding the functions, operations, and procedures necessary to conduct business with the Ontario Court of Justice, within the parameters of the Provincial Offences Act and statutory regulations.
- Performs preliminary review of forms and supporting documents to assure all pertinent information has been submitted and all rules, regulation and procedures have been met in compliance with the Provincial Offences Act.
- Prepare all necessary documents for plea of guilty and re-opening of cases being heard before a Justice of the Peace, update ICON.
- Provides administrative support services to the judiciary in respect to answering telephones, taking messages, and preparing necessary documentation for guilty pleas, re-openings.
- Maintain office filing system for provincial offences documentation.
- Sort, distribute incoming mail and processes outgoing mail, including courier mail.
- Provides data entry support of all Part I, Part II and Part III Provincial Offences act charges in the CAMS and ICON systems.

Court Monitoring:

- Receives requests for Part I Provincial Offences Act trial requests and Early Resolution requests and prepares appropriate documentation.
- Ensure proper protocol and operation of court proceedings; open, close, recess, adjourn; arraigns defendants; swear in witnesses and interpreters.
- Performs duties of the Zoom clerk, including pre-court set-up, communicating with defendants, prosecution, and other stakeholders.
- Prepares and enters data into court orders including warrants, probation orders and summons for signature from the Justice of the Peace; prepares necessary documents for other court actions as required.
- Receives, records, marks, exhibits tendered as evidence in court proceedings.
- Ensures the efficient operation of all digital recording and courtroom equipment, software enabling remote, in-person and hybrid participation and proceedings.
- Records verbatim, and creates and maintains an accurate, detailed log of court proceedings.
- Receives, prepares, and updates all Provincial Offences Act dockets.
- Receives request for interpreters, prepares documents and makes necessary arrangements when interpreters are required for court proceedings.
- Completes statistical reports for the court for the purpose of measuring court utilization.
- Retrieves filed Part I’s, compiles, and matches to Fail to Respond docket.
- Check final Docket for ICON to ensure correctness.

Collections Administration:

- Maintains the data integrity of the CAMS database for collection of defaulted and unpaid fines; interfaces daily dockets, payments with the ICON system; monitors and contacts defendants on monthly payment plans.
- Submits, retracts, and interfaces cases and payments to third-party collections agencies.
- Processes enforcement actions including drivers license suspensions, submissions to third party collection agencies, addition to tax rolls, writs of seizure and sale, garnishments, and Certificate of Defaults.
- Processes Extension of Time to Pay

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