Executive Personal Assistant

2 weeks ago

Burlington, Canada Valour Group Full time

Pro Funds Mortgages, is a boutique mortgage brokerage with 30 years of expertise in real estate acquisitions, development, and mortgage finance. We are a fast growing and dynamic team and have an immediate opportunity in our Burlington, Ontario headquarters

Our sister company, Valour Group is an integrated team of companies that operate, develop, and construct residential and commercial real estate.

**ABOUT THE POSITION**

The Executive Personal Assistant will be accountable for supporting the personal, administrative, organizational, and daily needs of the President of Pro Funds Mortgages.

**GENERAL RESPONSIBILITIES**
- Provide proactive administrative support including liaising with internal and external contacts, to ensure all needs of the President are met.
- Maintain and monitor the President’s calendar by coordinating appointments, conferences and meetings and facilitate prioritized response to matters requiring immediate attention.
- Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary.
- Create and maintain executive filing system, including process improvements and digitization.
- Coordinate and obtain approval on invoices for payment from the accounting department in adherence with organizational policies and procedures.
- Identify and respond to requests confidently and be a professional representative of the team.

**REQUIREMENTS**
- Minimum five years of relevant experience in similar role
- Experience in real estate a strong asset
- College diploma or University degree in relevant discipline
- High degree of proficiency with Microsoft Office Suite (Excel, Word, Outlook etc.)
- Excellent written and verbal communication skills
- Demonstrates in-depth analytical and problem-solving skills
- Assertive, capable of managing expectations with high degree of tact and professionalism
- Exceptional accuracy and attention to detail
- Ability to take initiative, prioritize tasks, function independently and work part of a team

**WHAT WE OFFER**

We are a work environment that cares about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual. At Pro Funds Mortgages / Valour Group, you will have the ability to make a difference and have a lasting impact. We are committed to continuous learning and professional development with excellent opportunity for advancement within the organization.
- Join a dynamic, collaborative, high performing team of professionals
- Work in a modern, spacious office, with impressive amenities
- Excel with opportunities for professional development and career advancement
- Participate in frequent employee engagement events
- Receive a competitive salary and health benefits plan

**Job Types**: Full-time, Permanent

**Salary**: $60,000.00-$78,945.36 per year

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Burlington, ON: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Do you have real estate experience?
- Do you have experience providing personal support to an executive?

**Experience**:

- executive assistant: 5 years (required)

Work Location: In person

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