Administrative Assistant

1 week ago

Fort Saskatchewan, Canada Heartland Housing Foundation Full time

**Company Background**

Operating 11 facilities including seniors’ lodges, apartment buildings, and an affordable family housing complex, Heartland Housing Foundation is known as a strong, collaborative organization and a leader in the social fabric of the region. At Heartland Housing Foundation we are committed to our culture of service and excellence as we continue to serve the people of our communities.

**Position Summary**

Supporting the Senior Administrative Assistant in providing administrative and customer service support to the managers, contractors, residents and visitors to the lodge. This position will be the primary point of contact of the lodge performing triage assistance to questions and concerns. The Administrative Assistant will perform general administrative tasks as assigned by the Senior Administrative Assistant or the site management team such as word and spreadsheet processing, data entry and reception

**Responsibilities**
- Reception_
- Act as the first point of contact between the organization and residents, families, stakeholders, contractors, etc., either in person or by telephone
- Greet individuals, answer questions as appropriate, provide directions, etc., while ensuring that personal and/or confidential information is not disclosed inappropriately (in accordance with FOIP legislation)
- Send outgoing agency mail, courier deliveries and fax communications as requested by staff
- Ensure that the reception area is well maintained, clean and presentable, and that pamphlets, brochures and other resource materials and forms are available and presented appropriately
- Maintain the guest registration (sign in/sign out) book
- General Administrative Support_
- Provide administrative support to the site management by assisting with preparing general correspondence, forms, letters, notices, posters, presentations, newsletters, meeting agendas, meeting minutes, weekly, monthly and/or quarterly statistical information ensuring accuracy of content, grammar and HHF brand guidelines
- Assist with the coordination and planning of special events and building tours including updating the calendars, room bookings, developing promotional materials and informing the necessary support staff required for the event (kitchen, food service, maintenance, recreation)
- Assist with the maintenance of the YARDI property management database system by inputting various data such as waitlist applicants, maintenance work orders, resident records, rent receivables and other information
- Maintain document control and filing policies are adhered to for both electronic and hard copy filing systems
- Troubleshoot or follow up on problems with office computers, security cameras, telephone and intercom systems, and/or monitor the emergency pendant system
- Accurately receive and process payments for rent, phone bills, meal tickets, bus transportation, etc.
- Maintain office supplies, including stocking supply room cabinets/shelves when supplies are delivered and ensuring that necessary supplies are available when needed
- Health, Safety and Environmental Stewardship_
- Participate and contribute to the success of the overall safety program
- Support and abide by all safety management systems and promote a safety culture throughout the organization
- Maintain a clean, sanitary and tidy work area at all times
- Respond to emergency situations as they arise providing appropriate follow-up and documentation as required
- Adhere to all manufacturer guidelines and safe work practices when using equipment
- Use Personal Protective Equipment and follow universal precautions
- Participate in worksite inspections, health & safety meetings and committees as required
- Contribute to the organization’s commitment to improving its impact on the environment through day-to-day operations and seeking innovative ways to be a greener organization

Undertake the performance of other assigned duties as required

**Requirements**:

- Post-secondary education in a secretarial, customer service or other related field is required
- One (1) year of previous administrative support, customer service and/or property management related experience is required
- Completion of a current and acceptable criminal record check for the vulnerable sector as required by the Protection for Persons in Care Act and the Accommodation Standards and Licensing Act is mandatory
- Working knowledge of Microsoft Office is required
- Experience working within the YARDI system or other property management software is an asset
- CPR certification is preferred

**Hours**
- Wednesday to Saturday; 23 hours per week; 4 shifts per week
- Wednesday 1:00pm - 6:00pm
- Thursday 1:00pm - 6:00pm
- Friday 1:00pm - 6:00pm
- Saturday 9:00am - 5:30pm

**Application Process**

**Job Type**: Part-time

**Salary**: From $21.78 per hour

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- RRSP

  • Administrative Assistant

    4 weeks ago

    Fort Saskatchewan, Canada Airswift Full time

    The Administrative Assistant is responsible for supporting the administrative needs of the Operations Managers and Operations group in a professional, timely, efficient, accurate, and cost-effective manner. The Administrative Assistant specifically provides day to day support to the Operations team. Key Responsibilities Perform various administrative...

  • Administrative Assistant

    6 days ago

    Fort Saskatchewan, Canada Kjenner Financial Services Full time

    **Administrative Assistant Role** **Job Title** Administrative Assistant Kjenner Financial Services, a branch of Sun Life, located in Fort Saskatchewan is looking for an Administrative Assistant to provide administrative support to a successful Advisory Team. We strongly value a team-oriented individual that can take initiative across a broad range of...

  • Administrative Assistant

    4 weeks ago

    Fort Saskatchewan, Canada Golderado Contracting Corp Full time

    **Administrative Assistant** At Golderado, we're constantly pushing the limits of what we've done in the past - propelling ourselves toward bigger and better opportunities, while exploring new market sectors and services. So, it only seems natural that we'd hire people who have their own voice and aren't afraid to use it. These are people who are...

  • Administrative Assistant

    6 days ago

    Fort Saskatchewan, Alberta, Canada Golderado Contracting Corp Full time

    Administrative AssistantAt Golderado, we're constantly pushing the limits of what we've done in the past - propelling ourselves toward bigger and better opportunities, while exploring new market sectors and services. So, it only seems natural that we'd hire people who have their own voice and aren't afraid to use it. These are people who are simultaneously...

  • Administrative Assistant

    1 week ago

    Fort Saskatchewan, Canada Golderado Contracting Corp Full time

    **Administrative Assistant** At Golderado, we're constantly pushing the limits of what we've done in the past - propelling ourselves toward bigger and better opportunities, while exploring new market sectors and services. So, it only seems natural that we'd hire people who have their own voice and aren't afraid to use it. These are people who are...

  • Administrative Assistant

    5 days ago

    Fort Saskatchewan, Canada Canoco Full time

    **About Us**: Canoco Energy Services is a leader in the energy sector, committed to innovation and excellence. We offer more than just a job—our supportive, family-friendly environment provides opportunities for personal and professional growth. Join us in reshaping the energy sector and make a meaningful impact with a team that values your...

  • Administrative Assistant

    6 days ago

    Fort Saskatchewan, Canada Awake Transport Ltd. Full time

    Work Term: Permanent - Work Language: English - Hours: 30 to 40 hours per week - Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 1 year to less than 2 years **Work setting**: - Transportation company **Tasks**: - Plan and control budget and expenditures - Train staff - Oversee...

  • Administrative Assistant Estimating

    6 days ago

    Fort Saskatchewan, Canada Golderado Contracting Corp Full time

    **Administrative Assistant Estimating** At Golderado, we're constantly pushing the limits of what we've done in the past - propelling ourselves toward bigger and better opportunities, while exploring new market sectors and services. So, it only seems natural that we'd hire people who have their own voice and aren't afraid to use it. These are people who are...

  • Administrative Assistant Estimating

    2 weeks ago

    Fort Saskatchewan, Canada Golderado Contracting Corp Full time

    **Administrative Assistant Estimating** At Golderado, we're constantly pushing the limits of what we've done in the past - propelling ourselves toward bigger and better opportunities, while exploring new market sectors and services. So, it only seems natural that we'd hire people who have their own voice and aren't afraid to use it. These are people who are...

  • Hse Administrative Assistant

    7 days ago

    Fort Saskatchewan, Canada PCL Construction Full time

    **The future you want is within reach.** At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry. We're also looking at what's next for you and how we can...

  • Bookkeeper/administrative Assistant

    2 weeks ago

    Fort Saskatchewan, Canada Quality Electric Full time

    Quality Electric is searching for an intermediate level Bookkeeper and Administrative Assistant to maintain accurate books on accounts payable and receivable, payroll, and daily financial entries and reconciliations. This position will also be responsible for handling daily admistrative tasks including handling incoming requests, coordinating with field...

  • Administrative Assistant

    7 days ago

    Fort Saskatchewan, Canada Canoco Energy Services Full time

    **JOB OPENING** This role serves as an entry point with potential for advancement into positions like Onboarding Specialist or Recruitment Specialist. **Full Job Description** **KEY RESPONSIBILITIES & DUTIES** - Actively contribute to a healthy, supportive, and flexible team environment - Provide daily administrative support to the leadership team -...

  • Administrative Assistant

    1 week ago

    Fort Saskatchewan, Canada Ed-Lam Industrial Contracting Ltd. Full time

    Ed-Lam Industrial Contracting is a Welding company that specializes in Pressure Piping, Pressure Vessels, Structural Steel, Plant Maintenance, and Project work based in Fort Saskatchewan, Alberta. Ed-Lam has been servicing the Alberta Industrial Heartland since 1993. Over these 30 years, we have grown alongside our clients Thanks to our hard-working...

  • Administrative Assistant

    6 days ago

    Fort Saskatchewan, Canada Sherritt International Full time

    **Company Overview** Headquartered in Toronto, Sherritt is a world leader in using hydrometallurgical processes to mine and refine nickel and cobalt - metals essential for an electric future. Its Technologies Group creates innovative, proprietary solutions for natural resource - based industries around the world to improve environmental performance and...

  • Administrative Assistant

    3 weeks ago

    Fort Saskatchewan, Canada Cell@Fix Full time

    Work Term: Permanent - Work Language: English - Hours: 35 hours per week - Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Work setting**: - Retail/wholesale establishment/distribution centre **Tasks**: - Determine and establish office procedures and routines - Schedule and confirm appointments - Answer...

  • Reception/administrative Assistant

    6 days ago

    Fort Saskatchewan, Canada Aeolus Freight Solutions Inc. Full time

    Is responsible for procurement: Prepares purchase orders in keeping with purchase recommendations or requisitions. Ensures procurement by purchasing various items. - Enters data: Enters all of the data required for the delivery slips, memos, counts, deposit slips, etc. Corrects the data entered in the system. Researches and corrects data that is rejected....

  • Payroll Administrator

    2 weeks ago

    Fort Saskatchewan, Canada Golderado Contracting Corp Full time

    **Payroll Administrator** At Golderado, we're constantly pushing the limits of what we've done in the past - propelling ourselves toward bigger and better opportunities, while exploring new market sectors and services. So, it only seems natural that we'd hire people who have their own voice and aren't afraid to use it. These are people who are...

  • Payroll Administrator

    2 weeks ago

    Fort Saskatchewan, Canada Golderado Contracting Corp Full time

    **Payroll Administrator** At Golderado, we're constantly pushing the limits of what we've done in the past - propelling ourselves toward bigger and better opportunities, while exploring new market sectors and services. So, it only seems natural that we'd hire people who have their own voice and aren't afraid to use it. These are people who are...

  • Administrative Officer

    7 days ago

    Fort Saskatchewan, Canada Best Western Plus Fort Saskatchewan Full time

    Education: Secondary (high) school graduation certificate - Experience: 2 years to less than 3 years **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services...

  • Payroll Administrator

    3 weeks ago

    Fort Saskatchewan, Canada Golderado Contracting Corp Full time

    **Payroll Administrator** At Golderado, we're constantly pushing the limits of what we've done in the past - propelling ourselves toward bigger and better opportunities, while exploring new market sectors and services. So, it only seems natural that we'd hire people who have their own voice and aren't afraid to use it. These are people who are...