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Administrative Assistant
2 months ago
Work Term: Permanent
- Work Language: English
- Hours: 35 hours per week
- Education: Secondary (high) school graduation certificate
- Experience: 1 year to less than 2 years
**Work setting**:
- Retail/wholesale establishment/distribution centre
**Tasks**:
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Arrange travel, related itineraries and make reservations
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Respond to employee questions and complaints
- Oversee the preparation of reports
- Manage contracts
- Manage training and development strategies
- Organize and administer staff consultation and grievance procedures
- Oversee payroll administration
- Oversee the analysis of employee data and information
- Plan, organize, direct, control and evaluate daily operations
**Computer and technology knowledge**:
- Google Docs
- Electronic scheduler
- MS Excel
- MS Office
- MS Word
- MS Windows
- MS Outlook
**Technical terminology**:
- Business
**Area of specialization**:
- Correspondence
- Reports and records
- Invoices
**Security and safety**:
- Bondable
**Transportation/travel information**:
- Public transportation is available
**Work conditions and physical capabilities**:
- Tight deadlines
- Attention to detail
**Personal suitability**:
- Accurate
- Client focus
- Flexibility
- Organized
- Reliability
- Team player
- Judgement
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