Executive Assistant

3 weeks ago

Thorold, Canada CAA Niagara Full time

Who We Are:
CAA Niagara is a proud Niagara Region employer, that strives on delivering rewarding experiences and enhancing the lives of our community. For over one hundred years, we have been a staple within our community, providing such services as emergency roadside assistance, travel services, insurance coverage, membership and rewards savings; continually growing our suite of relevant services and products.

A true community partner, we could not be here without our over 148,000 members across Niagara, allowing us to focus on earning your continued trust, every day

COVID-19 VACCINATION EMPLOYMENT REQUIREMENT:
As we play a strong role in our community and in keeping our employees, members, customers and community safe, as per our vaccination policy, all employees, including new hires, must be fully vaccinated (of all strains) against COVID-19. Proof of vaccination is to be provided upon offer of employment.

WHAT'S IN IT FOR YOU:
Here are CAA Niagara, we care about you See below just some of rewards of being an employee here:

- 100% employer paid premiums on group benefits
- Employee and Family Assistance Program
- up to 6% matching Defined Contribution Pension Plan
- Virtual Healthcare Support, Nurse Navigation and Mental Health Supports
- Paid Personal Days
- Volunteer Program
- Green / Wellness Reimbursement Program
- Discounts on travel, home & auto insurance, memberships

OVERVIEW:
The Executive Assistant is responsible for providing comprehensive support to the President and assigned Executives, and, serving as a liaison to the Board of Directors. Additionally, it is expected the Assistant complete general admin tasks to support general office, such as ordering of coffee, setting up and cleaning all meetings, ordering of employee business cards, name tags, etc. We are looking for a strong multi-tasker, a detail oriented professional with experience as a Administrative Assistant to support our team.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Effectively manage the President’s schedule to provide the most strategic and efficient use of the President’s time at meetings and events, and to ensure that he/she is appropriately briefed for all occasions. In addition to general calendar management, is responsible for the President's travel arrangements and itinerary.

Effectively manage the President’s correspondence, ensuring prompt responses or follow through on requests for decision and action.

Draft letters of invitation, thanks, congratulations, acknowledgment, etc., for the President's signature.

Maintain a current knowledge of the major initiatives of the company to inform of what priorities are occuring

Coordinate all events sponsored by President, Executive Members or Board of Directors

Organize the incoming flow of work, prioritize requests, maintain a monitoring system, and follow-up to ensure timely responses. Prepare the agenda for and attend all meetings; record and transcribe minutes of all such meetings. Assist with appropriate follow-up actions at the conclusion of these meetings.

Create presentations for Executive Team and ensure accuracy of details. Create and maintain SharePoint and Board Portal (BoardEffect) site for executive management and administration.

Research and provide background information on various issues as requested.

Track, monitor and complete all expense reports as well as serve as low-value purchase coordinator for the Executive Office. Track and update travel and vacation time on shared calendar, ensuring Executive Team is aware of coverage and who is away.

Coordinate all visitors as directed and organized food ordering, set up, tear down and clean up.

CAA Niagara values diversity in our workforce, as well as in our members, suppliers and others. We provide equal employment opportunity for all applicants and Employees and do not discriminate on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, marital status, family status, disability or any other characteristic protected by local law.

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