Administrative Assistant

3 weeks ago


Edmonton, Canada University of Alberta Full time

**SS Academic Success Centre**:

- Competition No.

**S100351584**
- Posting Date

**Jul 27, 2023**
- Closing Date

**Aug 03, 2023**
- Position Type

**Full Time - Operating Funded**
- Salary Range

**$39,599 to $52,694 per year**
- Grade

**05**
- Hours

**35**

This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

**Location** - North Campus Edmonton. This role is in-person.

**Working for the University of Alberta**

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

**Working for the Department/Faculty
The Dean of Students** **supports all students — undergraduate and graduate — in the pursuit of academic and personal success. The Dean of Students collaborates with faculties, offices, and services across all campuses to deliver effective programming and provides leadership on university policies and initiatives.

The Office of the Dean of Students coordinates many services that strive to create diverse and inclusive support in all stages of the student experience, including: academic resources, career and professional development, health & wellness services, and community resources.

**Position
Reporting jointly to Writing Services and Learning Strategies Directors within the Academic Success Centre, the Administrative Assistant is responsible for a variety of administrative and monitoring activities. These include: processing program registrations, managing inquiries, providing service information and referrals, assisting with program preparations and materials, processing fees and maintaining administrative records and systems. This position provides support for the Writing Services and Learning Strategies units and their staff and may also provide core support for other areas within ASC as needed.

**Duties**
- Greets and assists students, University staff, and other visitors, assisting them with Writing/Learning (ASC) services and registration options
- Coordinates facilities maintenance and requests for furniture, office equipment, and office supplies
- Provides administrative support to two ASC Directors, other ASC staff, related to programs
- Performs other related duties as necessary

**Minimum Qualifications**
- Certificate/diploma in office administration preferred; high school credential required (additional postsecondary certification and knowledge of university setting an asset)
- Proficiency in the Microsoft and Google Suite of products required
- Effective organizational skills with strong attention to detail
- Superior verbal, written, and interpersonal communication skills required
- Ability to triage students who are in distress
- Ability to coordinate and prioritize multiple tasks in a fast-paced environment
- Ability to work independently and as part of a collaborative team
- Ability to interact knowledgeably, comfortably, positively and respectfully with diverse individuals with a broad range of credentials, abilities, and literacy/language levels
- Ability to adhere to strict confidentiality guidelines and to University regulations

**Preferred Qualifications**
- Knowledge of U of A policies, faculties, and services

**Note** - There may be a short writing exercise as part of the interview process.

**How to Apply**

**We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.



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