Accounts Payable and Finance Clerk

2 weeks ago

Ottawa, Canada John Howard Society of Ottawa Full time

**Title**: Accounts Payable and Finance Clerk**

**Location(s)**:Carling/Bell St. onsite, with flexibility

**Salary**:$44,068 - $50,289 per annum _**based on work experience**_

**Hours**: Full-time, 35 hours per week

**Employer**:John Howard Society of Ottawa

**Closing Date**:January 29, 2023

**About the environment**:Employees at JHS Ottawa say the organizational culture is supportive, innovative, and focused on creating a caring environment for both clients, and staff. At JHS Ottawa, you will find an employer that celebrates the uniqueness of each of its staff members and is committed to promoting an engaging working culture where all employees are encouraged to live their strengths and realize their potential. JHS Ottawa will provide permanent new employees access to a benefit plan, four weeks of vacation annually, a Defined Contribution Pension Plan after the eligibility waiting period, and opportunities for continual learning and development.

**About who we support**:Our employees are supporting a diverse client group including youth and adults, all genders, from a wide cross section of social, ethnic, linguistic and cultural backgrounds who are representative of our broader community. We are accountable to the people we serve by providing the highest quality of service with integrity through the delivery of responsive, innovative and evidence-informed approaches.

**About the role**:Responsible for all Accounts Payable processes, as well as administrative tasks associated with the Finance department. Ensures input and timely payment of all vendor invoices. Processed weekly check run and monthly journal entries and reports. Participate and collaborate positively as part of the Central Services team. Resolved collection and invoice discrepancy matters. Meets the expectations of the internal customer.

**Responsibilities**:
**Accounts Payable**
- Ensure accurate coding (by department and expense codes) and authorization
- Process timely payments by cheque and EFT
- Balance statements from vendors
- Calculate and prepare all monthly agency telephone, internet, cable, utility, tax and other bills
- Investigate all discrepancies with invoice totals and work with the company to clean up accounts
- Ensure organization, balancing and entering of monthly VISA statements

**Bookkeeping**
- Post journal entries and support reconciliation of accounts, review general ledger discrepancies and prepare monthly financial statements and variance reports for all programs
- Review and ensure appropriate use of company credit cards and cell phone charges
- Identify opportunities for increased efficiency
- Reconcile and resolve discrepancies independently using advanced problem-solving skills
- Support the completion of yearly agency audit
- Support fiscal budget setting process
- File and sort documents (paper and electronically, creating consolidated reports when necessary)

**Administration**
- Clerical duties such as sorting, filing, photocopying, and collating documents
- Locate filed materials upon request, ensuring that materials are provided only to authorized users
- Order and process requests for gift cards, bus tickets, business cards and cell phones for all programs
- Administer and manage inbound and outbound mail, including priority post, packages, courier services, and other correspondence
- Receive electronic and telephone inquiries and respond accordingly
- Eliminate unnecessary or outdated materials, destroying them or transferring them to inactive storage according to file maintenance and legislative requirements
- Balances accuracy and efficiency in work.

**Qualifications**:

- Accounts payable, and general office assistance as required
- Managing computerized financial systems, spreadsheets and word processing programs
- ** Filing, collecting, and organizing documents and information**:

- Completion of a college program in accounting, bookkeeping or a related field or equivalent practical experience
- Knowledge or experience with Xero, Dext, Plooto software considered an asset

**You’re a fit with our organizational culture, if you mirror our values in the way you work**:

- You are committed to providing the highest quality of care for your clients, though responsive, innovative, and evidence-informed approaches.
- Driven by curiosity, you adapt to achieve the best results for clients/communities you serve.
- Celebrating the uniqueness and lived experience of every person is part of your nature, and this conviction creates a sense of belonging, safety, and better outcomes for all.
- As a leader, you lead in a way that helps employees live their strengths and reach their potential.
- Lead with compassion and care for others, and help JHS build a culture of listening, mutual support, and meaningful connections.

**You’re a fit with our organizational culture, if you believe**:

- In building meaningful connections across our programs, partners, and neighbourhoods’ fosters inclusion and empo

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