Accounting Clerk

2 weeks ago


Ottawa, Canada Cartier Place Suite Hotel Full time

**Accounts Payable Clerk & Purchaser**

We’re seeking an accounts payable clerk and purchaser on a 1-year contract, with the opportunity for permanent employment after the initial contract period.

**Roles and responsibilities**:

- **Preparation of accounts payable**
- Process vendor invoices and payment remittances in a timely manner
- Ensure proper GL coding of invoices
- Prepare cheques for signature(s) and mail them to vendors
- Process payments for invoices using the company credit card
- Pay utilities and other invoices at the bank
- Ensure proper approvals have been received
- Investigate and resolve invoicing discrepancies
- **Purchaser for the hotel**
- Purchase office supplies for all departments
- Purchase hotel supplies for rooms, meeting rooms and common areas
- Sourcing when new purchasing requests are made by department heads
- Maintain relationships and have periodic meetings with sales reps
- Maintain the purchase order system, updating product codes and pricing
- **Assist the Controller with various tasks**
- Oversee, review and correct the night audit package and report issues to the Controller
- Daily review of gift certificates and promotional offers
- Posting of daily journal entries from the hotel PMS
- Review and process travel agent commissions
- Ensure hotel computer equipment is operating properly, assisting with updates
- Maintenance of petty cash
- Filing of documents

**Qualifications and skills**:

- Experience in accounts payables and/or purchasing is preferred
- Experience using Microsoft Office (Excel, Word, Outlook)
- Experience with Sage 300 ERP (Accpac) is preferred
- General IT knowledge would be an asset
- A degree or diploma in business or accounting, or relevant experience
- Bilingualism (English/French) would be an asset

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

**Salary**: $20.00-$21.00 per hour

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Experience**:

- Accounting: 1 year (preferred)
- Bookkeeping: 1 year (preferred)

Work Location: One location


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