Safety Administrator

3 weeks ago

Kamloops, Canada Surerus Murphy Joint Venture Full time

**ROLE***:
The Health & Safety Administrator is responsible for assisting the safety team and ensure that all documentation, orientations, and office requirements are performed and maintained in a professional and organized manner.

**KEY RESPONSIBILITIES***:

- Assist the safety team in implementing and maintaining health & safety programs and processes
- Provide support and assistance to field support personnel and conduct site safety orientations
- Collect all personnel safety tickets and alcohol and drug test results as per site requirements
- Ensure employees complete paperwork properly prior to leaving orientation
- Ensure no orientation is given without appropriate safety tickets and D&A results
- Ensure all safety commitment posters are posted and signed
- Ensure hard hat name labels and medical forms are completed prior to leaving orientation
- Enter all safety related training into training matrix
- File employee orientation confirmation documents with training tickets to appropriate employee and subcontractor files
- Collect all FLHA, tailgate, vehicle equipment logs, and other safety related documents daily and file into appropriate locations
- Obtain, print, and file all equipment certifications as equipment arrives on site
- Maintain incident log as incidents occur
- Maintain vehicle equipment log submissions to ensure compliance is being met throughout project
- Report any deficiencies to Safety Lead
- Copy equipment logs with deficiencies and place copy into master mechanic mailbox for repair
- Update site ERP as necessary reflecting any changes of phone numbers and contacts
- Record, document, and file meeting minutes/agendas for weekly foreman safety meeting, general safety, and other meetings as per management requests
- Assist in the creation and distribution of safety notifications and bulletins
- Update Company server with all incident reports, including supporting documents
- Scan and upload completed meeting minutes with sign ins for safety meetings, pre-phases, general safety meetings, and safety stand downs as well as other documents as per team requests
- Ensure all binders are properly labelled and stored neatly and accessible
- Maintain appropriate inventory of all hard hats, stickers, safety books (logs, tailgates, FLHA’s, etc.)
- Note: In addition to these duties personnel are required to carry out such other duties as may be reasonably required in order to support the objectives of the company._

**POSITION REQUIREMENTS***:

- Qualifications_
- HSA certification is desirable
- Experience_
- Minimum 1-3 years of relevant experience as a Safety Administrator or similar role, preferably in the oil & gas construction industry
- Skills and Knowledge_
- Understanding of the oil and gas construction industry (preferably pipeline construction)
- Knowledge of Occupational Health and Safety (OHS) Regulations
- Ability to maintain a high level of accuracy and confidentiality concerning employee/contractor files
- Excellent organizational skills
- Advanced knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook)
- Knowledge of administrative and clerical procedures

**WORKING CONDITIONS***:
This position will be working on the Trans Mountain Expansion Project (TMEP) located in the Kamloops Urban Area and/or Merritt BC for the various construction stages. The schedule will be Monday to Saturday, 12 hours per day.

**REPORTING RELATIONSHIPS***:
The Health & Safety Administrator reports to the Project Health & Safety Manager.
- We thank all applicants in advance. Only those selected for an interview will be contacted._

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