Le Estcwicwéy̓ Administrative Assistant

4 days ago

Kamloops, Canada Tk’emlúps te Secwepemc Full time

**JOB POSTING**

**POSITION TITLE**:Le Estcwicwéy̓** **Administrative Assistant***

**DEPARTMENT**:Le Estcwicwéy̓**

**SUPERVISOR**:Le Estcwicwéy̓ Department Manager(s)**

**TERMS: Full-Time, One Year Term With The Chance of Extension**

**REFERENCE #: 2024-035**

**PURPOSE OF POSITION**:
The Administrative Assistant is responsible for providing a variety of administrative and program support services. This position will also provide specific support to the Le Estcwicwéy̓ department for project deliverables. The Administrative Assistant provides efficient office management, committed to supporting and performing functions related to the Le Estcwicwéy̓ for the Tk’emlúps te Secwépemc, (TteS). This department is client centered, focuses on a variety of administrative, operational, and specialized functions for the TteS.

**DUTIES AND RESPONSIBILITIES**:
Provides clerical and administrative support to the Le Estcwicwéy̓ department.
- Preparing and processing a variety of correspondence
- Organizing and maintaining electronic and paper files
- Organizing and submitting department financial payables forms in alignment with TteS financial policy and procedures
- Makes travel arrangements for the department including travel expense claims and invoices

Assists in coordination, organization and tracking of all meetings.
- Manages department calendar for workshops, events, and meetings.
- Drafts agendas and distributes background information, documents, and materials.
- Takes minutes of meetings, summarizes information, highlights decisions and commitments and distributes to participants
- Set-up of technical equipment for meetings (Teams, owl camera, recording, etc.)

Coordinates and maintains the schedule for the unit and/or direct report.
- Reviews, processes, and screens all incoming materials and communications.
- Prioritizes relevant material.
- Monitors deadlines
- Responds to requests for information as required

**Professional Certification, Education and Experience**:
Grade 12, including one year of post-secondary education in Business or Office Administration, plus one year of related experience, or an equivalent combination of education, training, and experience.

**SUPERVISION OR TRAINING DUTIES**:
Willingness to participate in cultural training.

Follow Secwépemc cultural procedures and protocols for on-site and visiting Elders, Traditional Knowledge Keepers, and Guests to ensure their comfort and safety. Knowledge of Secwepemc protocols, practices, and worldviews

**SPECIAL REQUIREMENTS**:

- Knowledge of Secwépemc culture, history, protocols and lifestyle is an asset. Ability to work in a team environment.
- Demonstrated experience successfully working in an indigenous organization and cultural contexts and a thorough understanding of Tk’emlúps/Secwépemc culture/history and protocols.
- Follow Secwépemc cultural procedures and protocols for on-site and visiting Elders, Traditional Knowledge Keepers, and Guests to ensure their comfort and safety. Knowledge of Secwépemc protocols, practices, and worldviews
- Maintains a functional knowledge of all TteS administration, finance law, Shuswap Nation Declaration, Truth and Reconciliation Calls to Action 71-76 in accordance with TteS protocols, Missing Children and Unmarked Burials and the United Nations Declaration on the Rights of Indigenous People.

**HOURS OF WORK**:Normal Day shifts - 7 hours. Non-normal shifts may be required.

**PAY GRADE**: $20.08-$29.53/hour depending on education & experience

Tk’emlúps te Secwépemc thanks all applicants for their interest, however, only those selected for an interview will be contacted.

**Deadline for the Job posting is May 13, 2024 by 2:00pm**

**Submit Job Application Form, cover letter, resume, and references**

**or at our Human Resources office #200 - 330 Chief Alex Thomas Way.**

**Office Hours are Monday to Friday 8:00 am to 4:00 pm &**

**closed for lunch from 12:00 pm to 1:00 pm**

**We require each applicant to fill out

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