Administrative Assistant

3 weeks ago

Edmonton, Canada Government of Alberta Full time

**Job Information**:
Job Requisition ID: 35020

Organization: Elections Alberta

Location: Various Locations in Alberta

Full or Part-Time: Full-time during the election period

Regular/Temporary: Contract term to expire approximately one week after Election Day for the next provincial general election

Closing Date: Until positions are filled and all recruitment is complete

Classification: Elections-Administrative Assistant

**About Us**:
Elections Alberta is an independent office of the Legislative Assembly of Alberta. Preparations are underway for the 2023 Provincial General Election, and we are seeking an Administrative Assistant in various locations across Alberta

**Role**:
**General**:
Under the guidance of the Returning Officer, the Administrative Assistant will:

- Handle and direct in-person and telephone-based inquiries to the appropriate person.
- Manage the Special Ballot Poll (mail-in ballots): receiving and tracking ballot requests, issuing ballots, and maintaining the record of the vote; as well as receiving, recording, and reviewing returns.
- Prepare kits of election materials for election officers to take to the polls.
- Assist in setting up and closing the returning office.

**Eligibility / Restrictions**:
All Administrative Assistants must be eligible for the position under the _Election Act_. This includes meeting the eligibility for appointment as an election officer (s. 46) and not engaging in any political activity during their appointment (s. 12).

Persons Ineligible to be Election Officers (s. 46)
- members of the Parliament of Canada,
- members of the Legislative Assembly,
- councillors under the _Municipal Government Act_,
- trustees of a board of trustees under the _School Act_,
- official agents,
- judges of federal or provincial courts,
- persons who have within the immediately preceding 10 years been convicted of an indictable offence where the penalty that may be imposed for that offence is greater than 2 years’ imprisonment.

Prohibited Political Activity
- Making a contribution under the _Election Finances and Contributions Disclosure Act._

**Qualifications**:
**Knowledge**
- Understand the Election Act,
- Understand the duties required of an Administrative Assistant,
- Have a strong familiarity with computer systems and related technologies, including:

- Proficiency working in Microsoft Windows,
- Proficiency with Microsoft Office (Word, Excel, Outlook, etc.),
- Ability to troubleshoot issues relating to computers and electronic equipment.

**Skills**
**Organization**
- Ability to split focus and prioritize the various assigned tasks.
- Effective time management as each activity has a set deadline for completion.
- Attention to detail and accuracy when accomplishing tasks.
- Capability to organize the building of election kits, which include all required items for election officers to use at the polls.

**Communication and Interpersonal Skills**
- Effective communication skills, both oral and written.
- Good telephone etiquette with clear enunciation.
- Experience working cooperatively with others and resolving conflict.
- Judgment, tact, and diplomacy in handling confidential information.
- Ability to maintain a good rapport with a variety of stakeholders.
- Competency working responsibly within an established chain of command.
- Additional languages, oral or written, are an asset.

**Community Involvement**
- Interest in their local community and municipality
- Connection with local community groups or organizations

**Abilities**
**Flexibility**
- This role requires flexibility in both the start date of work as well as the hours of work throughout the election event, including full time hours during electoral events.
- Ability to learn new skills.
- Adaptability to changing timelines.

**Mobility**
- The role requires that applicants be able to lift 9kg (20 pounds) and can sit for extended periods.

**Salary**:
Please see the Returning Office Staff Fee Schedule.

**How To Apply**:
Please

For detailed information on how to apply:

- Go to elections.ab.ca/jobs/
- Locate the Administrative Assistant job posting in the list.
- Complete the Assessment
- Submit

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