Executive Assistant

3 weeks ago

Canada Two Small Men With Big Hearts Moving Full time

**This is a remote, work from home, role.
**A Day **In** **The** Life**

Assist the CEO with their daily activities as required;
- Act as a brand ambassador for the TSM brand and demonstrate TSM guiding principles;
- Coordinate on some executive projects and support client management activities;
- Coordinate and manage calendar for internal and external meetings and conference calls, including room arrangements, catering, audio visual, etc.;
- Arrange and coordinate Leadership and face-to-face meetings;
- Arrange travel and accommodation through corporate travel provider;
- Organize and submit corporate credit card and personal expenses;
- Coordinate company-wide communications and distribute accordingly that comes from the CEO, or other executive members as requested
- Maintain meeting minutes and distribute accordingly;
- Organize social functions as required;
- Provide backup support to other administrators, if required;
- Work with Legal to ensure all documents requiring signature are done in a timely manner;
- Other duties as assigned/required.

**What you'll bring to TSM**
- Post-secondary diploma in business administration or a related discipline preferable;
- 5+ years of professional experience in a corporate setting and in a similarly sized organization ;
- 5+ years’ experience supporting a corporate executive;
- Advanced proficiency in Microsoft office and Outlook management skills;
- Familiarity with SharePoint and HubSpot an asset;
- Ability to multitask, prioritize and effectively meet deadlines;
- Consistently deliver high-caliber, accurate work with a high degree of attention to detail, in a fast-paced environment;
- Strong organizational skills with demonstrated ability to work with mínimal supervision;
- Exercise mature judgement and discretion in handling confidential and sensitive information and situations;
- Self-starter and resourceful;
- Embodies and aligned with the values and guiding principles of TSM
- Occasional overtime required & travel required

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