Executive Assistant
3 weeks ago
9785 201 St, Langley Twp, BC V1M 3E7, Canada
Job DescriptionWho we are:
Have you been searching for an energetic, dynamic and fun company to call home? Look no furtherLorval Capital Management located in Langley, BCproudly representing the following companies: Vitrum Glass Group, Apex Aluminum Extrusions & Lorval Developments. Since we’re in the business of being exceptional, that means we’re always looking for exceptional people to join our team. Could you be one of them?
Purpose:
We are seeking an energetic and attentiveExecutive Assistantreporting to the President. As the Executive Assistant, you are self-motivated, solutions driven, and highly confidential. In this role, you will fulfill a diverse range of job duties including scheduling, call screening, personal errands, researching various projects, and miscellaneous office duties.
Duties:
- Provide executive support to the President by undertaking a range of administrative tasks and projects, self-directed and directed.
- Prepare internal and external correspondence on behalf of the President.
- Maintaining Organizational Charts for the group of companies.
- Screen incoming mail and telephone communications. Ensure that all communication is handled in a timely and professional manner.
- Coordinate preparations of company training documents and presentations including compiling, editing, formatting,binding and distributing presentation materials.
- Assist in the coordination of tours and visits .
- Supervise and direct the Personal Assistant and Admin Assistant, including training monitoring performance and providing constructive feedback.
- Assist in the Human Resources Department with various tasks including on-boarding for leadership positions.
- Organizing and event planning including company sponsored learning sessions.
- You will help manage email inbox; flagging important and actionable items and taking personal action on items as needed without supervision. Confidentiality isa must.
- You will be the point of contact for internal & external requests, assuming full ownership and maintenance of the calendar; scheduling, confirming, and negotiating for meeting space and relevant attendees.
- Set up, prepare agenda, and take meeting notes for strategic and leadership meetings.
- Arrange travel, from hotel and air booking to itinerary coordination and research into local transportation and activities for President and his leadership groups.
- Ensure sensitive documents are kept confidential.
- Prepare all documents and materials needed for travel.
- Other administrative and support duties as required
- Orders and organizes meals, stocks food and beverage inventory as required.
- Lead the philanthropic activities on behalf of the company.
- Plan and schedule the use and cleaning of company properties and vehicles.
- Manage building care takers and cleaners.
Skills:
- Proven years of previous experience providing support to senior executives
- Discreet and professional with the ability to manage highly confidential information
- Communication is key, clearly conveys thoughts, both written and verbally, listening attentively and asking questions for clarification and understanding
- Hold yourself and others accountable to meet commitments
- The ability to process detailed information effectively and consistently
- Priority Setting: focuses time/energy on the mostimportant issues/opportunities. Clearly understand how to assess importance of tasks and decisions
- Flexible: willing to tackle different and varied tasks with various stakeholders as directed by the President
- Day-to-day tasks change constantly; the ability to flexibly adapt is necessary to succeed in this role.
- You will work independently, thrive by leveraging your resourcefulness, excel at being well-organized, and be able to follow through the completion of tasks without being prompted.
Qualifications:
- Five (5) or more years' experience in an Executive Assistant role for CEO or President.
- Diploma or Undergraduate Degree in Business Administration or related field preferred
- Professional demeanor and respect for confidentiality
- Strong communication skills and experience working with key internal and external stakeholders
- Ability to maintaina high level of accuracy with all tasks
- Proventrack record of strong organization skills with great attention to detail
- Proventrack record of superior multi-tasking, prioritizing and time management skills
- Pleasant and accommodating demeanor with a strong commitment to providinga high level of support
- Career-minded as position can continue into evenings and weekends when required
9785 201 St, Langley Twp, BC V1M 3E7, Canada
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