Executive Assistant

2 weeks ago


Canada Rumor Avenue Full time

Administration

Full-time

South Surrey, CA

Remote friendly

Posted on August 8th, 2023

**Who We Are**:
Rumor Avenue is a product studio that supports multiple high-growth tech startups, agencies and Fortune 500 companies. We are unique in our approach of design, development, strategy and product vision. We partner with mission driven ideas that make the world a better place.

***Job Summary****:
This position will support a Stealth Healthcare company that has recently just been incubated. The founders are established healthcare entrepreneurs with global aspirations and a proven track record of raising over $50M and growing companies from 2 employees to 230 employees within 3-4 years.

As an Executive Assistant, you will provide high-level support and report to our senior management team. We are looking for a proactive, organized, and experienced professional with high attention to detail. This position is dynamic in which you will be managing several tasks, ranging from calendar management, customer service, social media support, research and logistics.

This position requires someone who can work full-time and has the ability to work in our South Surrey office a minimum of 3 days per week. Experience working in a startup environment would be an advantage. You will have the opportunity to help build the business, share your knowledge and ideas without going through a large chain of command, and work independently while supporting the executive team.

**Responsibilities**:
- Manage the co-founders calendars.-
- Research: market analysis, real estate expansion for new locations, software tools, and marketing opportunities.-
- Coordinate meetings, prepare agendas, attend meetings and record minutes.-
- Document management - organize and maintain paper and electronic files.-
- Monitor social media accounts.-
- Enter data from documents, within time limits.-
- Review data and ensure there are no errors.-
- Maintain records and files with a high level of confidentiality.-
- Assist the Business with operations, when required.-
- Support with scheduling appointments, purchases, returns, research and bookings.-
- Support with creation of processes and policies.-
- Organize corporate and personal events when required.-
- Spearhead innovation, changes and enhancement on special projects.**Requirements**:
- 3 years experience supporting C-Suite level executives.-
- Excellent verbal and written communication skills.-
- Ability to work independently and with other team members.-
- Ability to plan, organize and prioritize effectively.-
- Proactive with the ability to take initiative and anticipate needs.A valid BC Driver's License and access to a vehicle.**This position is NOT IDEAL for someone who**:
- Needs constant supervision and direction to complete tasks.-
- Is not interested in learning or adding value to our high-growth projects.**Additional Information**:
- This individual must live in British Columbia and be able to work in our South Surrey office a minimum of 3 days per week.-
- Full-time (40 hours per week).-
- 2 - 3 weeks vacation per year.-
- British Columbia Driver's License and vehicle are required.-
- Health & dental coverage.-
- Casual dress.-
- Flexible schedule.-
- On-site parking.**Remote restrictions**:

- Must be a resident of Canada


  • Executive Assistant

    1 month ago


    Canada Building Transformations Full time

    Building Transformations, a leading industry not-for-profit organization dedicated to advancing technology and innovation in the building sector, is seeking to engage a devoted and highly conscientious Executive Assistant who will manage membership relationships and business administrative duties. The Executive Assistant will support the Board with...

  • Executive Assistant

    7 days ago


    Canada Moxy Management Full time

    Fully Remote Executive AssistantStarting Salary: US$15 per hourSchedule: Monday to Friday, 9:00 AM - 5:00 PM PSTMoxy Management is a social media agency primarily focused on paid content creation. Headquartered in Los Angeles, Moxy boasts an impressive roster of social media influencers and is dedicated to ultimate customer satisfaction, both for our clients...

  • Executive Assistant

    7 days ago


    Canada Moxy Management Full time

    Fully Remote Executive AssistantStarting Salary: US$15 per hourSchedule: Monday to Friday, 9:00 AM - 5:00 PM PSTMoxy Management is a social media agency primarily focused on paid content creation. Headquartered in Los Angeles, Moxy boasts an impressive roster of social media influencers and is dedicated to ultimate customer satisfaction, both for our clients...

  • Executive Assistant

    1 month ago


    Canada Porsche Cars Canada Full time

    If you make hearts beat faster, your own has to be in the right place. **Executive Assistant**: - **Code number**:J000002134 - **Entry level**:Professionals - **Location**:Toronto - **Organization**:Porsche Cars Canada **Tasks **Tasks*** **Position Objective** The Executive Assistant plans and oversees the President & CEO Office’s functions and...

  • Executive Assistant

    6 days ago


    Canada EasyOutsource Full time

    We are seeking an experienced Executive Assistant with expertise in marketing and administrative tasks, as well as advanced proficiency in HubSpot management. The ideal candidate will provide high-level support to our executive team while also managing marketing initiatives and optimizing our use of HubSpot to drive business growth. This role requires...

  • Executive Assistant

    3 weeks ago


    Canada Moxy Management Full time

    Fully Remote Executive Assistant Starting Salary: US$15 per hour Schedule: Monday to Friday, 9:00 AM - 5:00 PM PST Moxy Management is a social media agency primarily focused on paid content creation. Headquartered in Los Angeles, Moxy boasts an impressive roster of social media influencers and is dedicated to ultimate customer satisfaction, both for...

  • Executive Assistant

    2 weeks ago


    Canada, CA Moxy Management Full time

    Fully Remote Executive AssistantStarting Salary: US$15 per hourSchedule: Monday to Friday, 9:00 AM - 5:00 PM PSTMoxy Management is a social media agency primarily focused on paid content creation. Headquartered in Los Angeles, Moxy boasts an impressive roster of social media influencers and is dedicated to ultimate customer satisfaction, both for our clients...

  • Executive Assistant

    3 weeks ago


    Canada Moxy Management Full time

    Fully Remote Executive AssistantStarting Salary: US$15 per hourSchedule: Monday to Friday, 9:00 AM - 5:00 PM PSTMoxy Management is a social media agency primarily focused on paid content creation. Headquartered in Los Angeles, Moxy boasts an impressive roster of social media influencers and is dedicated to ultimate customer satisfaction, both for our clients...

  • Executive Assistant

    3 weeks ago


    Canada Moxy Management Full time

    Fully Remote Executive Assistant Starting Salary: US$15 per hour Schedule: Monday to Friday, 9:00 AM - 5:00 PM PST Moxy Management is a social media agency primarily focused on paid content creation. Headquartered in Los Angeles, Moxy boasts an impressive roster of social media influencers and is dedicated to ultimate customer satisfaction, both for our...

  • Executive Assistant

    3 weeks ago


    Canada Moxy Management Full time

    Fully Remote Executive AssistantStarting Salary: US$15 per hourSchedule: Monday to Friday, 9:00 AM - 5:00 PM PSTMoxy Management is a social media agency primarily focused on paid content creation. Headquartered in Los Angeles, Moxy boasts an impressive roster of social media influencers and is dedicated to ultimate customer satisfaction, both for our clients...

  • Executive Assistant

    2 weeks ago


    Canada Vista Equity Partners Management, LLC Full time

    The Executive Assistant will be responsible for providing high-level, administrative support to our busy CEO as well as ad hoc support to the Executive Leadership Team, comprised of 9 members. Responsibilities will include, but not limited to, managing their schedule, coordinating complex meetings and travel. This position requires that you are highly...

  • Executive Assistant

    6 days ago


    Canada Liven Pty Full time

    OneVest is a financial technology company on a mission to power the world’s wealth. We offer an end-to-end wealth management platform, from client onboarding, to portfolio management, to analytics and beyond. OneVest’s software was built to be modular, allowing financial institutions to fill gaps in their process depending on their needs. For more...

  • Executive Assistant

    1 week ago


    Canada Compass Group Canada Full time

    Now, if you were to come on board as one of our Executive Assistant, we’d ask you to do the following for us:Maintain Executive's schedule and prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements Coordinate high attendance meetings, events, conferences,...

  • Executive Assistant

    7 days ago


    Canada Compass Group Canada Full time

    Now, if you were to come on board as one of our Executive Assistant, we’d ask you to do the following for us:Maintain Executive's schedule and prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements Coordinate high attendance meetings, events, conferences,...

  • Executive Assistant

    19 minutes ago


    Canada Reitmans ( Canada ) Limited Full time

    Business Type: Head Office - Corporate Services Department ID: 21300 - Digital Marketing Job Type: New Position - HO/DC Status: Permanent Company Description Who we are: At Reitmans (Canada) Limited (RCL), every moment of every day revolves around our customers and our love of fashion. We believe fashion empowers our customers to put their best foot...

  • Executive Assistant

    1 week ago


    Canada Compass Group Canada Full time

    Now, if you were to come on board as one of our Executive Assistant, we’d ask you to do the following for us:Maintain Executive's schedule and prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements Coordinate high attendance meetings, events, conferences,...

  • Executive Assistant

    1 week ago


    Canada Compass Group Canada Full time

    Now, if you were to come on board as one of our Executive Assistant, we’d ask you to do the following for us:Maintain Executive's schedule and prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements Coordinate high attendance meetings, events, conferences,...

  • Executive Assistant

    1 week ago


    Canada Compass Group Canada Full time

    Now, if you were to come on board as one of our Executive Assistant , we’d ask you to do the following for us: Maintain Executive's schedule and prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements Coordinate high attendance meetings, events, conferences,...

  • Executive Assistant

    7 days ago


    Canada Compass Group Canada Full time

    Now, if you were to come on board as one of our Executive Assistant , we’d ask you to do the following for us: Maintain Executive's schedule and prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements Coordinate high attendance meetings, events, conferences,...


  • Canada SGS International Full time

    The Executive Assistant role supporting the CEO at SGS & Co Chicago is one of organization, attention to detail and proactive management of administration and logistics that keep the “C-Suite” office and infrastructure running smoothly. This role works independently while interacting daily with other Executives, Senior leaders, our Board of...