Records & Document Administrator - Ftr

4 weeks ago

Vancouver, Canada BC Hydro Full time

Powered by water... and by people like you

Providing clean electricity to 4 million customers takes a diverse workforce and that’s where you come
in. We need your talent to help us build major projects to meet growing demand. To help our
customers find clean energy solutions for their homes and businesses and to be ready to respond
during storms and outages to keep our system reliable.

Working for BC Hydro is meaningful. And now, the stakes have been raised as we work towards a
solution to climate change while safely providing clean, affordable electricity to our customers.

We offer a healthy work life balance, training opportunities and career progression. We're proud to be
ranked as one of B.C.'s Top Employers and one of Canada's Best Diversity Employers. Join us as we
build an even cleaner B.C.

**JOB DESCRIPTION**
**Duties**:

- Acts as a resource to staff on the regulations associated with Freedom of Information and

Privacy Act and the quality control program as it relates to the release, creation and disposition of
information.
- Creates and maintains Automated Document Management System and develops software to

meet the needs of the SBU.
- Co-ordinates the implementation of approved systems; trains staff on electronic systems; writes

procedures to document changes to current work practices; monitors the effectiveness of manual
and automated systems and procedures; identifies problems and potential impact and reports
findings to Manager.
- Acts as the key support person to the Freedom of Information Office.
- Maintains liaison with both internal and external client groups; provides demonstrations of

automated system to other Hydro groups.
- Maintains the Central Repository of Records (both hard copy and electronic) by ensuring

information is maintained in the most secure method to avoid loss of vital documents; provides a
wide range of quality control duties including clarifying requests for release of information, opening
and issuing file classification numbers and ensuring information is filed and returned to the
appropriate location.
- Receives all division or department correspondence, applies appropriate file number and routing

of incoming correspondence to staff members for action; reviews copies of all work produced daily
to ensure that accurate file numbers are applied and standards of production have been met.
- Trains staff, contractors, consultants and vendors in the use of the document control system.
- Performs a variety of administrative support functions relating to special and other information

requests such as assembling a variety of documents and photographs for the department or SBU,
- examining a variety of original documents, negatives and photographs for completeness, clarity
- and relevance.- Performs duties of a minor nature related to the above duties which do not affect the rating of the

job.**Qualifications**:

- High School graduation with completion of an accelerated technology office program or
- similar working environment.- Satisfactory performance on this job requires approximately 18 months to acquire the additional

knowledge/skills necessary to perform the full scope of this job.

**ADDITIONAL INFORMATION**
***
**This position is affiliated with the Movement of United Professionals union (MoveUP/COPE).**
- This role is within the Real Estate, Planning & Project Delivery Group in Properties, and reports to
- the Information Management, Analysis and Process Improvement (IMAPI) Manager. IMAPI
- provides direction and expertise for managing Properties’ information assets and manages the
- Properties Information Management System (PIMS).
- Strong customer service with the ability to support client needs and to respond effectively and

timely to requests and enquiries.- Ability to communicate effectively with staff, contractors, clients and managers.
- Working knowledge of documents/records management concepts, policies, procedures and

systems (e.g. FileNet).We're always looking for exceptional people to bring new ideas, fresh thinking and the motivation
to help shape the electricity system in B.C. It's an exciting time to be a part of our team as we
invest in our system and prepare to meet the challenges of tomorrow.

Our values guide our work. Want to join us?

We are safe.
We are here for our customers.
We are one team.
We include everyone.
We act with integrity and respect.
We are forward thinking.

BC Hydro is an equal opportunity employer.

minorities, women, Indigenous peoples, persons with disabilities, persons of minority sexual
orientations and gender identities, and others with the skills and knowledge to productively
engage with diverse communities.

We are also happy to provide reasonable accommodations throughout the selection process and

BC Hydro has a COVID-19 Vaccination Policy that requires employees to have a full series of
COVID-19 vaccine and provide proof of vaccination on request. This Policy is currently suspended
but may resume at

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