Project Administrator

1 week ago

Vancouver, Canada Delve Underground Full time

**ABOUT DELVE UNDERGROUND**

Delve Underground is a leader in heavy civil engineering, serving the transportation, water, wastewater, and energy industries. Specializing in tunnel design, we provide innovative solutions to the most challenging underground problems. Offering comprehensive design, construction management, and dispute-resolution capabilities, our expertise includes civil, structural, geotechnical, mechanical, and electrical engineering. Founded in 1954, Delve Underground is an employee-owned firm with 21 offices and over 330 team members throughout the United States, Canada, Australia, and New Zealand.

We want our employees to make a **career doing what they love to do**. We encourage an entrepreneurial spirit and help our team members forge their own path within the company. We support their efforts to stay on the cutting edge of technology while fostering a **great work-life balance**. In addition to working hard, **we also have fun**. We socialize and **celebrate achievements** at **summer picnics, holiday parties, and company outings**.

**Benefits**: Dental, Extended Health Care Benefit, Critical Illness Insurance, Health Spending Account, Life Insurance, Short-Term and Long-Term Disability, Employee Assistance Program, Education Reimbursement Program, Stock program, 10 Paid Holidays, Paid Time Off, Wellness Reimbursement.

**Project Administrator / Document Controller**

This position will play a central role in keeping project operations/activities organized, on track, and moving forward. This person will work closely with project managers on administrative duties, document control, and quality control.

This position requires exceptional communication and organizational skills, the ability to manage multiple tasks efficiently, and the ability to work productively in a fast-paced, team-oriented environment.

**Responsibilities**
- Maintain a document management system to register, organize, maintain, issue, and distribute the project documentation, submittals, and records on local construction projects with budgets exceeding $100 M
- Maintain the project document numbering / naming system and document templates
- Ensure that documents are authorized, issued, and distributed correctly
- Provide a single coordination point for the management of project documents and records amongst the construction management team.
- Lead safety reporting
- Support monthly invoicing and reporting
- Collaborate with engineers, construction managers and other CM staff
- Support Project Managers (PM) in managing scope, budget, schedule, and contract requirements
- Assist PM in project closeout tasks, lessons learned evaluation, and final reporting.

**Qualifications**
- 3-4+ years' document management experience using a document management system
- Strong written and verbal English communication skills
- Proficient in Microsoft Office
- Experience with document management systems (SharePoint, ViewPoint, Aconex, Project Sight, Procore, etc.) is desirable
- Familiar with standard quality management practices
- Confident operating in a client-facing role, with the ability to collaborate with a wide range of stakeholders
- Able to demonstrate a high level of professionalism, independence, interpersonal skills, and flexibility in the performance of duties.

**ARE YOU READY TO JOIN OUR TEAM?

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