Records & Document Administrator

2 weeks ago

Vancouver, Canada BC Hydro Full time

**A workplace powered by you**

At BC Hydro, we’re working towards creating a cleaner and more sustainable future for all British Columbians and need
people like you to help us. A career at BC Hydro is meaningful and provides you the opportunity to be part of a talented,
inclusive, and diverse team. We offer a healthy work-life balance, competitive wages, a comprehensive benefits package,
and training opportunities to support you in your career growth. We're proud to be ranked as one of B.C.'s Top Employers
and one of Canada's Best Diversity Employers.

**Records & Document Administrator**

Number of positions: 1 Job Location: Dunsmuir 13

Employment type: Temporary Region: Lower Mainland

Hours of work: Full-time (37.5 hrs/wk) Flexible Work Role: Resident

Annual salary: $ 56,400.00 - 61,900.00

**What you'll do**
- Acts as a resource to staff on the regulations associated with Freedom of Information and Privacy Act and the quality

control program as it relates to the release, creation and disposition of information.
- Creates and maintains Automated Document Management System and develops software to meet the needs of the SBU.
- Co-ordinates the implementation of approved systems; trains staff on electronic systems; writes procedures to document

changes to current work practices; monitors the effectiveness of manual and automated systems and procedures; identifies
problems and potential impact and reports findings to Manager.
- Acts as the key support person to the Freedom of Information Office.
- Maintains liaison with both internal and external client groups; provides demonstrations of automated system to other

Hydro groups.
- Maintains the Central Repository of Records (both hard copy and electronic) by ensuring information is maintained in the

most secure method to avoid loss of vital documents; provides a wide range of quality control duties including clarifying
requests for release of information, opening and issuing file classification numbers and ensuring information is filed and
returned to the appropriate location.
- Receives all division or department correspondence, applies appropriate file number and routing of incoming

correspondence to staff members for action; reviews copies of all work produced daily to ensure that accurate file numbers
are applied and standards of production have been met.
- Trains staff, contractors, consultants and vendors in the use of the document control system.
- Performs a variety of administrative support functions relating to special and other information requests such as

assembling a variety of documents and photographs for the department or SBU, examining a variety of original documents,
negatives and photographs for completeness, clarity and relevance.
- Performs duties of a minor nature related to the above duties which do not affect the rating of the job.

**What you bring**
- High School graduation with completion of an accelerated technology office program or equivalent.
- Satisfactory performance on this job requires approximately 18 months to acquire the additional knowledge/skills

necessary to perform the full scope of this job.
** What we offer**
- A comprehensive benefits package
- A minimum of 15 paid vacation days
- A lifetime pension
- Flexible work model, depending on your role type
- Training and development courses

**What else you should know**
- This is a full-time temporary role until approximately April 30, 2025.
- This role is within the Real Estate, Planning & Project Delivery Group in Properties, and reports to the Information

Management, Analysis and Process Improvement (IMAPI) Manager. IMAPI provides direction and expertise for managing
Properties' information assets and manages the Properties Information Management System (PIMS).

- Strong customer service with the ability to support client needs and to respond effectively and timely to requests and

enquiries.
- Ability to communicate effectively with staff, contractors, clients and managers.
- Working knowledge of documents/records management concepts, policies, procedures and systems (e.g. FileNet).

any delays.
Location: Vancouver, British Columbia, Canada, V6B 5R3
IND1
** Date Posted**:2024-03-13 **Closing Date**:2024-03-23

For internal use 51660019

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