HR Systems Specialist
2 months ago
Are you looking for more than a job? At World Vision Canada we offer challenging careers that change the lives of children all over the world and it will change yours too. Come and be part of a team of 400 Canadians with a vision for the world: Life in all its fullness for every child.
You will experience Christian faith in action helping to make real and lasting change in the lives of the world’s most vulnerable children. Join the World Vision Canada team and be part of a powerful and effective force for good:
For Children. For Change. For Life.
**Position**: HR Systems Specialist
**Reports to**: Head of People Experience
**Position Term**: Permanent, Full-time
**Primary Location**: Mississauga, Ontario, Canada
**Workplace Type**: Remote
**Job Purpose**:
The HR Systems Specialist will be a key player in ensuring that our HR systems are fully optimized to enhance employee experience and enable data-driven decision-making. Reporting directly to the Head of People Experience, this role will manage the administration, maintenance, and enhancement of our HR technology systems, including Ceridian Dayforce and Workday, while transitioning the organization’s HR system from Ceridian Dayforce to Workday. The HR Systems Specialist will be responsible for data integrity, system security, reporting, troubleshooting, and supporting internal teams with system training and user procedures. This role requires a strong understanding of HR analytics, system integration, and data governance.
**Duties and Responsibilities**:
**Data Collection and Reporting**:
- Collect, analyze, and interpret data from various HR systems, producing detailed reports that inform key business decisions.
- Utilize predictive modeling and analytics to extract insights and identify emerging trends in areas such as employee engagement, talent acquisition, retention, and workforce demographics.
- Design and implement automated and customized reporting tools, ensuring reports are easily accessible to end-users via self-service portals.
- Generate regular reports, including pay and benefits, employee profiles, time off utilization, employee engagement, and budgeting uploads.
- Provide data support for the annual employee engagement survey (Our Voice) and other organizational initiatives.
- Proactively stay informed about trends in HR technology, including advancements in AI, mobile, and big data analytics.
HRIS Administration, Maintenance, and Troubleshooting
- Oversee the day-to-day operations of HR platforms (Dayforce and Workday), ensuring seamless integration, system optimization, data security, and ongoing maintenance.
- Partner with vendors to maintain service contracts, ensure smooth system upgrades, and maximize system functionalities.
- Administer user accounts, ensuring accurate permissions and access levels for all employees during onboarding and offboarding.
- Maintain backend configurations for all employee data, including role assignments, benefits, and organizational hierarchies.
- Develop and deliver system training to internal users across all levels of the organization, tailoring content based on role and system access.
- Ensure data integrity by conducting regular audits and addressing discrepancies.
- Manage and resolve HR system-related issues submitted through internal ticketing systems (Requestify).
- Work closely with the Payroll team to ensure accurate data flow between HRIS and Payroll Systems, troubleshooting any discrepancies in payroll processing, benefits or time tracking.
**Project Management and Transition Support**:
- Play an integral role in the Workday Transition Project, collaborating with the Workday Implementation Lead to ensure a smooth system rollout.
- Support the sunsetting of Ceridian Dayforce, including data archiving, migration, and validation as part of the transition to Workday.
- Collaborate with cross-functional teams to identify opportunities for system efficiencies and process optimization.
- Assist in developing post-implementation strategies for user adoption and continuous improvement in system utilization.
**Qualifications**:
- 4-6 years of progressive HRIS administration experience, with a focus on Ceridian Dayforce and Workday platforms.
- Hands-on experience supporting Workday implementation and providing post-implementation support.
- Proven track record in generating complex HR reports for senior leadership.
- CHRP designation or progress towards it is an asset.
- PMP certification or project management experience is a strong asset.
- In-depth knowledge of employment legislation (e.g., Employment Standards, Human Rights Code).
- Advanced proficiency in Microsoft Office, particularly Excel (pivot tables, VLOOKUPs) and PowerPoint.
- Excellent communication, project management, and problem-solving skills.
- Attention to detail, confidentiality, and sound judgment in handling sensitive information.
Why Consider Us?
- World Vision Canada has consistently been awarded Canada and GTA top em
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