Park Asset Systems Coordinator

3 months ago


Victoria, Canada The Corporation of The City of Victoria Full time

**Job Description**:
**Park Asset Maintenance Coordinator**

**Competition Number**:24/197

**Posting Scope**: Internal / External

**Posted Date**:August 27, 2024

**Closing Date**:September 24, 2024, 4:30 PM PST

**Department**:Parks, Recreation & Facilities

**Posting Type**: Continuous (Regular Full-Time)

**Work schedule**:Monday to Friday ( 35 hour work week)

**Salary**:$ 45.77 per hour, Pay Grade 13 (under review)

**Job Code**:4466

**Employee Group**:This is a CUPE Local 50 position

**Number of Vacancies**:1

**Flex**

**POSITION FUNCTION**

Provide technical guidance, input, and support to the Parks Division by conducting inspections, performing and coordinating condition assessments, supporting service delivery and lifecycle analysis, and renewal planning, all with an asset and maintenance management focus.

**KEY DUTIES**
- Maintain the City’s operations management system for Parks related assets and their associated maintenance activities.
- Contribute to the development of long-term asset strategies and assist in developing and reporting on service levels and standard operational procedures.
- Coordinate reporting on maintenance programs for Park assets; conduct inventory updates, data analysis, condition assessments and asset lifecycle planning.
- Establish field surveys, inspections, and data collection assignments in conjunction with asset management objectives.
- Assist with the preparation of Park annual operating and capital work plans and preparing the five-year capital budget.
- Research, analyze, and produce plans, drawings, digital maps, reports and recommendations related to Park asset management.
- Gather, organize and present information related to asset management for Park operations.
- Liaise with other City departments in the development and support of GIS/asset management and Park asset planning.
- Provide technical assistance and guidance to Park staff on preventative and reactive maintenance tasks.
- Perform related work as required.

**INDEPENDENCE**
- Work is assigned by the supervisor.
- Work is reviewed through reports and meetings with the supervisor.

**WORKING CONDITIONS**

**Physical Effort**:

- Normal

**Mental Effort**:

- Short periods of intense concentration while performing infrastructure analysis, preparing reports and recommendations. (often)
- Meet multiple deadlines. (occasional)

**Auditory Effort**:

- Focus on a variety of source data or computer for short periods. (often)

**Work Environment**:

- Office.
- Presence on work sites (occasional)

**KEY SKILLS AND ABILITIES**
- Advanced knowledge and experience of current City word processing, spreadsheet, and related specialty software, including Cartegraph.
- Ability to provide technical guidance and advice to users.
- Research and analyse needs and facilitate meetings and workshops.
- Represent the City to the public and outside agencies.
- Establish and maintain effective working relationships.
- Create procedural documentation.
- Maintain accurate records.

**QUALIFICATIONS**

**Formal Education, Training and Occupational Certification**:

- Technical School Diploma. (2 years)
- Courses in database management, asset management, and/or GIS considered an asset.
- Current and valid Class 5 BC Driver’s License.

**Experience**:

- 4 years of related experience related to park planning, maintenance management, asset management, mapping and GIS, or an equivalent combination of education and experience.

**OTHER**:

- May be requested to substitute in a more senior position.



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