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Human Resources Coordinator

2 months ago

Vancouver, Canada Centre for Health Evaluation and Outcome Sciences (CHÉOS) Full time

**Job title**:Human Resources Coordinator

**Departments**:Centre for Health Evaluation and Outcome Sciences (CHÉOS) & CIHR Canadian HIV Trials Network (CTN) at Providence Research (PR)

**Location**: St. Paul’s Hospital, Vancouver, BC

**Salary & Benefits Package**:Salary will be in accord with experience; competitive benefits package including four weeks of paid vacation to start, extended health and dental plans, and membership in the Municipal Pension Plan with employer contributions

**Desired Start Date**:As soon as possible

**Full/Part-time**:Full-time (37.5 hours/week)

**Appointment Type**:This is a core, ongoing, regular-status Providence Health Care (PHC) position (union-excluded). However, all research-funded positions are dependent on grant funding continuing to be available.

**Application Closing Date**:Open until filled

Applications that do not include all requested materials will not be reviewed.

**Who We Are**

Bridging the gap between data, research, and care, CHÉOSis a collaboration between cross-disciplinary scientists and expert research staff evaluating the effectiveness of health interventions at the population level.

The CTNis a collaborative network committed to generating knowledge on the prevention, treatment, and management of HIV, hepatitis C, and other sexually transmitted and blood-borne infections (STBBIs) through the conduct of scientifically sound clinical trials, research, and other interventions.

From assessing the cost-effectiveness of a new drug or treatment option to informing policy decisions that change how care is delivered, CHÉOS and the CTN seek to improve health outcomes for all.

**Our Commitments to You**

At CHÉOS, we are committed to providing an inclusive, dynamic, and cooperative work environment in which all members are encouraged to pursue personal and professional growth. We offer a competitive salary and excellent benefits, including:

- A minimum of 4 weeks of paid vacation annually
- Paid time off between the December and January statutory holidays
- Other paid leaves to support health, wellness, and work-life balance
- Employer-paid extended health and dental plans, long-term disability and life insurance
- Membership in the Municipal Pension Plan with employer contributions

**The Role**

Reporting to the Human Resources Manager, the Human Resources (HR) Coordinator supports the HR team in a variety of functions related to people and culture including full-cycle recruitment; employee retention and performance; workplace culture and morale projects; strategizing the advancement of equity, diversity, and inclusion (EDI) initiatives; on
- and off-boarding staff; and synthesizing HR-related information and updates from Providence Health Care (PHC), Providence Research (PR), the University of British Columbia (UBC), and BC Employment Standards laws. What you’ll be doing:

- Coordinate and facilitate human resources functions including but not limited to; recruitment and staffing, compensation and benefits, training and development, and occupational health and safety.
- Participate in the development of anti-discrimination policies, and other policies aiming to advance EDI at the Centre.
- Tactfully communicate sensitive information such as salary, title, or FTE adjustments.
- Draft, communicate, and promote diversity and inclusion initiatives, such as “Days/Events of Note”, anti-discrimination policies, relevant workshops and training opportunities etc.
- Research, initiate, and support in-house professional development and training opportunities for staff and Scientists.
- Manage Scientist and Research Associate appointment and reappointment letters and maintain associated lists.
- Maintain familiarity with employee benefit and pension plans and personnel policies.
- Manage internal HR manual/guide.
- Keep thorough and accurate personnel records and a master HR employee inventory.
- Facilitate and manage the new hire process by setting up new employees on PHC and PR systems, completing and submitting new hire forms, liaising with PHC & PR HR personnel, and informing relevant departments to set up accounts, equipment, workstations, etc.
- Facilitate and manage the on and off-boarding process for staff.
- Draft letters for employment confirmations and “employment end as planned per end date” letters.
- Communicate staffing changes, as appropriate, to applicable departments (e.g. IT, communications, finance, etc.).
- Liaise with ERB, Manager Support, and Payroll for any discrepancies related to the employee’s benefits, payroll, etc., and update the employee of the issue in a timely manner.
- Contribute to a positive work environment that stimulates inclusivity, excellence, creativity, professionalism, collegiality, and well-being.
- Provide coverage for other administrators, as required.
- Engage in the initiation and execution of special projects, as the need may arise.

**Workplace**

The position will be working at CHÉOS located