Partner Accounts Payable

4 weeks ago

Montréal, Canada Canadian National Railway Full time

At CN, everyday brings new and exciting challenges. You can expect an interesting environment where you are part of making sure our business is running optimally and safely―helping keep the economy on track. We provide the kind of paid training and opportunities that long-term careers are built on and we recognize hard workers who strive to make a difference. You will be able to thrive in our close-knit, safety-focused culture working together as ONE TEAM. The careers we offer are meaningful because the work we do matters. Join us

**Job Summary**

The Partner, Accounts Payable is responsible for achieving Accounts Payable targets set out by the Manager, Accounts Payable that focuses on ensuring that all invoices are recorded, audited, and paid accurately. This must be completed in a timely manner and without duplication or errors. The Partner, Accounts Payable requires a thorough understanding of the entire procurement to payment pipeline. This role is required to supervise management and unionized staff, manage workloads and priorities while working with other departments to contribute in achieving cross function objectives.

**Main Responsibilities**

**Manage day-to-day activities with operating and administrative CN employees and/or suppliers and supervise the day-to-day activities**
- System responsibility around controls and adherence for the Procurement Policy.
- Objective communication with CN operating and administrative employees on a timely basis regarding the proper use of spend channels and their compliance with CN Policies.
- Escalate to Manager or Senior Manager of any non-compliance that need to be dealt with, including fraud.
- Provide key stakeholders and suppliers support for urgent requests that often escalate to the highest levels in the organization.
- Have the ability in a respectful fashion to have rules followed by all levels of the organization.
- Provide supervision, coaching and training to employees.
- Prepare and conduct employee performance review.
- Categorize and prioritize requests
- Distribute and balance workloads.
- Address complex or problematic situations and handle escalations.

**Control and compliance**
- Recommend & implement stronger processes and controls to minimize CN’s risk exposure.
- Enforce policies and procedures to ensure compliance to governmental and legal regulations while preventing unauthorized, erroneous or fraudulent transactions.
- Oversee specific spend channels with the objective of meeting the short and long-term requirements of CN’s operation and risk tolerance.
- Analyze and interpret trends or patterns to identify spend control opportunities and gaps.
- Review impact of system and process changes on SOX Key controls.
- Update or modify process documents for SOX key controls.
- Test controls to ensure CN meets its SOX compliance obligations.
- Audit processes, systems, information and transactions for SOX, financial controls, tax, policy adherence, accuracy and completeness.
- Ensure the timely and accurate postings of accruals and preparation of month-end reconciliations.

**Quality assurance and reporting**
- Oversee and execute quality assurance and user acceptance testing for new, existing and enhanced systems
- Perform quality assurance and data integrity reviews.
- Create and maintain process documentation and training materials.
- Track all requests for missing or incomplete information.
- Identify and ensure data clean-up for duplicate, inactive or input errors are completed.
- Maintain and generate productivity measures, produce status and ad hoc reports to various management levels at CN.

**Process improvements**
- Identify and implement automation opportunities.
- Perform business analysis on the components of the procurement to payment processes.
- Identify and document improvements for the Accounts Payable processes and systems.
- Develop and implement measures to monitor processes in order to increase productivity.
- Promote and enforce CN’s standards on the exchange of electronic data to optimize the processes with suppliers.

**Working Conditions**

The role has standard working conditions in an office environment with a regular workweek from Monday to Friday. Due to the nature of the role, the incumbent must be able to meet tight deadlines, handle pressure and manage stress.

**Requirements**:
**Experience**

Accounts Payable
- Between 3 to 5 years of relevant experience
- Experience with Accounts Payable systems or processes, audits and corporate credit card programs
- Experience in the railway industry*
- Any experience for these above would be considered as an asset

**Education/Certification/Designation**
- University Degree in Accounting or Business Administration; or related experience is required.
- Professional Accounting Designation is a valuable asset.
- Experience with master data management is an asset.
- Experience in supervising staff is an asset.

**Competencies**
- Identifies risks and anticipates i

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