Project Administrator

3 days ago

Toronto, Canada Zeidler Architecture Full time

**Who We Are**

As a leading Canadian architectural practice, Zeidler designs meaningful spaces that contribute to the community and deliver lasting value. With offices in Toronto, Calgary, Vancouver and Victoria, we offer full architectural and interior design services.

Propelled by curiosity and driven by human connection, our creative process is based on cultivating the potential of our team. We nurture our expertise through mentorship and continuous learning. We listen to, consider, and build on each other’s ideas to develop thoughtful solutions that address complex challenges.

Our award-winning work spans a broad range of sectors including academic, healthcare, residential, mixed-use, commercial, cultural and civic. As we continue to grow our national practice, we are seeking talented individuals who embrace creative, passionate, and forward-thinking approaches to join our dynamic team.

**What We Are Seeking**

The Project Administrator plays a key role in our project management team and is responsible for project administration activities through the project lifecycle, including but not limited to maintaining and drafting project documentation, completing project set up, financial and administrative requirements. Key responsibilities include:

- Provide administrative support to project and architectural teams.
- Support Project Directors and Project Managers with scheduling internal and client-facing meetings, site visits etc., and typing of meeting minutes.
- Draft and maintain document workflows through all construction phases, including assisting with the preparation of reports and formal correspondence.
- Compile and assist with document control for various project-related documents throughout all construction phases, including project correspondence, specifications, schedules, RFI’s, change order etc.
- Input project information into databases and compile project setup processes.
- Maintain project-specific digital and hard copy filing systems.
- Maintain project contact lists and project calendars.
- Ensure receipt of all invoices. Follow up with vendors where required. Reconcile purchases to invoices to ensure accuracy and ensure all invoices are paid.
- Provide administrative support to the office as required.

**What You Will Bring**
- A minimum of 3 years of experience in a fast-paced multidisciplinary administrative role
- General understanding of the architectural or construction industry and the process would be considered an asset
- Self-starter with strong attention to detail and the ability to multi-task in a fast-paced environment is essential
- Superior organizational skills and strong time management skills
- Strong verbal and written communication skills
- Advanced Microsoft Office 365 proficiency
- A working knowledge of Adobe, Bluebeam, Rhino and Revit is an asset
- Professional attitude, punctual, assertive and personable

**Benefits + Perks**

Zeidler believes in a work-life balance and valuing our people with benefits like:

- PATO Days - enjoy an extra day off on long weekends and an office closure for the holiday period
- Competitive compensation and benefits
- Annual profit share
- Flexible hours & a hybrid work-from-home model
- Wellness initiatives
- Training & education support
- Mentorship and continuous learning
- Social events
- Fun work environment and great firm cultureand so much more

**What to do now**

**Please let us know if you require any accommodations throughout the interview process. We will make all reasonable efforts to accommodate.

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