Project Administrator

1 week ago

Toronto, Canada BGIS Full time

**ABOUT US
**OUR CULTURE
At BGIS, our culture is built on three foundational pillars:
**Culture of Care**:We deeply care for each other, our clients, partners, and the communities we serve.

**High Performing Teams**:We go Above and Beyond to deliver exceptional services. INTEGRITY, OWNERSHIP, RESPONSIVENESS, INITIATION, VISIBILITY, DRIVE, and INTEGRATION are core to high performance.

**Unwavering Commitment to Sustainability**:We conduct every action with a focus on preserving our earth.

**SUMMARY
The **Project Administrator **is accountable for project administration and project financial administration activities including but not limited to maintaining project documentation, completing project set up, data management, financial and administration close out requirements.

This role will work in collaboration with all key BGIS departments to ensure full support of all activities and play a key role in our INTEGRATED approach to operating buildings.

**Opportunities for Development**:
At BGIS we are committed to the development of our people - offering them opportunities to learn and grow into various roles. Success in the role offers Team Members the opportunity to explore various roles - some include:
Roles within the project management team

Roles within the Facility/Operations team

Roles within our Workplace Management team

**KEY DUTIES & RESPONSIBILITIES
**Safety Ownership and Regulatory Compliance:
- Comply with all internal and external requirements including but not limited to environmental, health and safety, fire protection and mandated by BGIS Health Safety and Environment Teams and enforced by law.

**Project Administration**
- To perform project administration duties in consultation with Project Mangers as follows:
**Project Set Up**
- Inputs project information into databases and completes project set up process

**Project Tracking and Documentation**
- Maintains project documentations such as project plans, meeting minutes, contracts, bid packages, technical and financial close outs, etc. Monitors project progress and timelines and prepares status reports to assist with timely project delivery.

**Project Financial Administration**
- Works with relevant stakeholders to collect vendor qualification documentations and ensure vendors are activated and set up within financial systems.
- Administers the purchase order process. Reconciles purchase orders to invoices to ensure accuracy.

**Project Reporting**
- Prepares various reports to support monitoring of project progress, costs, key performance indicators, etc. Reviews and communicates risks to Project Managers.

**Project Close-Out Administration**
- Administers project close out requirements - Follow all Technical and Financial Close out Protocols and Checklists to avoid any close out backlog as per KPI list and ensure key activities are complete.
- Gathers and ensures receipt and sign-off of all project documentations. Files project documentation.
- Ensures receipt of all invoices. Follows up with vendors where required. Reconciles purchases to invoices to ensure accuracy and ensures all invoices are paid. Reviews and reconciles actual project expenses against cost estimates.

**Project Handover to Operations -**

Supports the collection and handover of project closeout documents (CMMS, Environmental reports Warranty packages, manuals, as builts, permits), Minute Templates

**Integration / Collaboration with Operations and Other Groups**

Work in Collaboration with Key BGIS Account Team Members - Health and Safety, Environment, Capital / Asset Planning, Operations and technical services, Energy Management, Heritage, Workplace etc to ensure review of project scope and alignment to key requirements in these departments.

**Project Performance, Approvals, Reporting and Data Integrity**
- Responsible for the full adoption of BGIS PM Technology, Dashboards and Reports as the centralized data warehouse for all project information
- Ensure all project documents / approvals are complete within the system and are reviewed for completeness and accuracy
- Review and use key dashboards (PM System and/or BI) regularly (daily, weekly as required) as per BGIS protocols to monitor project performance and adhere to outlined MSA Key Performance Indicators Support the Project Manager to prepare status reports as required for client and BGIS updates on Project Health

**Client Relationship Management**
- Develops and maintains effective relationships with clients.
- Accountable for resolving issues, managing client expectations, and ensuring client satisfaction.
- Escalates issues as needed Other duties as assigned.

**KNOWLEDGE & SKILLS
- Administrative, coordination and organizational skills - administrative and organizational skills along with related administrative and coordination work experience. (3 to 5 years of project administration work experience or administrative work experience)
- Communication -effective communication and influencing skills.

  • Ipd Project Administrator

    2 weeks ago

    Greater Toronto Area, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the possibilities...

  • Project Planner

    3 weeks ago

    Toronto, Canada Project Planner Full time

    **Responsibilities**: - Develop and maintain project schedules using project management software - Identify critical path and project milestones - Monitor project progress and identify risks and issues - Work with project managers to develop contingency plans - Track project budgets and expenses - Communicate project status and progress to stakeholders -...

  • Project Coordinator, Associate Consultant

    5 days ago

    Toronto, Ontario, Canada Project X Full time

    About Project XProject X Ltd. drives success by focusing on building teams of incredibly talented and client-focused people, who love to problem solve and work on tough data problems. We reward hard work and forward-thinking with recognition and a supportive culture that celebrates success and wants to see you grow.Our team members are trusted advisors to...

  • Assistant Project Manager

    5 days ago

    Toronto, Ontario, Canada Colliers Project Leaders Full time

    Overview:At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients' needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it.Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the _possibilities_ of...

  • Office Admin and Project Assistant

    3 weeks ago

    Toronto, Canada Pegasus Community Project Full time

    Welcome, contribute to a good cause! Pegasus Community Project has been supporting adults with developmental disabilities for 30 years. We're committed to providing our participants with meaningful activities and community engagement to facilitate growth, dignity, and choice. As an office/project assistant, you'll be supporting a small office team to...

  • Assistant Project Manager

    2 weeks ago

    Toronto, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...

  • Project Manager

    5 days ago

    Toronto, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the possibilities...

  • Assistant Project Manager

    5 hours ago

    Toronto, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the...

  • Assistant Project Manager

    2 weeks ago

    Toronto, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...

  • Canada Summer Jobs

    3 weeks ago

    Toronto, Canada Pegasus Community Project Full time

    This April to July, contribute to a good cause! Pegasus Community Project has been supporting adults with developmental disabilities for over 25 years. We're committed to providing our participants with meaningful activities and community engagement to facilitate growth, dignity, and choice. Pegasus has a program branch that provides direct support to our...

  • Design Administrator

    2 weeks ago

    Toronto, Canada SDI Interior Design & Project Coordination Full time

    SDI is seeking an energetic, motivated, and engaged Contract Administrator to join their team; someone who takes initiative and is excited by the prospect of working in a place where they can have an impact. SDI is a fast-growing design studio who works with their clients to design highly functional and beautiful spaces. Our services include architecture...

  • Project Administrator

    2 weeks ago

    Toronto, Canada BGIS Full time

    **ABOUT US **OUR CULTURE At BGIS, our culture is built on three foundational pillars: **Culture of Care**:We deeply care for each other, our clients, partners, and the communities we serve. **High Performing Teams**:We go Above and Beyond to deliver exceptional services. INTEGRITY, OWNERSHIP, RESPONSIVENESS, INITIATION, VISIBILITY, DRIVE, and INTEGRATION...

  • Project Administrator

    5 days ago

    Toronto, Canada BGIS Full time

    **ABOUT US** **OUR CULTURE** At BGIS, our culture is built on three foundational pillars: **Culture of Care**:We deeply care for each other, our clients, partners, and the communities we serve. **High Performing Teams**:We go Above and Beyond to deliver exceptional services. INTEGRITY, OWNERSHIP, RESPONSIVENESS, INITIATION, VISIBILITY, DRIVE, and...

  • Lead Administrator

    2 months ago

    Toronto, Canada The Safehaven Project for Community Living Full time

    For over 30 years, The Safehaven Project for Community Living has been providing exceptional care to children with developmental disabilities and complex care needs. Our mission is to provide high-quality, family-centered, and community-based residential and respite care for individuals with complex care needs. Safehaven serves individuals with...

  • Project Administrator

    6 days ago

    Toronto, Ontario, Canada beBee Professionals Full time

    Job Title: Project AdministratorLocation: Toronto, CanadaCompany: beBee ProfessionalsJob Description:We are looking for a Project Administrator to join our team in Toronto. The successful candidate will be responsible for providing administrative support to the project team, ensuring that all project activities are completed on time and within budget.The...

  • Administrative Assistant

    3 weeks ago

    Toronto, Canada Project 10 Productions Inc. Full time

    **Project 10 Productions Inc.** was established in 2009, focusing on commitment to building long term talent relationships in the development and creation of original content. We specialize in production and creative services and have a proven track record of generating world class episodic television for the global market. In 2021, Project 10 produced...

  • Project Administrator

    2 months ago

    Toronto, Canada Gannett Fleming, Inc. Full time

    : Getting long-term value and flexibility for our clients' facilities requires strategy, not just structures. We use an integrated design approach for our architectural and engineering design services. This enables us to engage all design disciplines early in the project, making key decisions during the conceptual and schematic design stages. Our Transit...

  • Project Administrator

    2 weeks ago

    Toronto, Canada Altus Group Full time

    Job Category: Cost Consulting and Project Management Opportunity Awaits at Altus Group! - The Opportunity - Altus Group is currently hiring a Project Administrator to work within the Toronto based Cost Consulting and Project Management Business unit. As our new Project Administrator, will be supporting the Infrastructure team members with their business...

  • Project Administrator

    4 weeks ago

    Toronto, Canada Lunenfeld-Tanenbaum Research Institute Full time

    **Reference Number**:000001844 **Posted Date**:6/30/2023 **Closing Date**:7/28/2023 **Department**:LTRI (SUMMIT) **Position**:Project Administrator **POSITION TITLE** - Project Administrator**DEPARTMENT** - LTRI (SUMMIT)**EMPLOYMENT TYPE** - Temporary, Full-Time**HOURS OF WORK** - 37.5 hours per week**EMPLOYEE GROUP** - Non-Union**REPORTS TO** - Principal...

  • Project Administrator

    6 days ago

    Toronto, Ontario, Canada Creative Niche Full time

    We are seeking a Project Administrator who will play a crucial role in ensuring the efficient and smooth operation of our large retail client's construction projects. This role is 6 months to start, full-time hours, and involves contract management, purchase order administration, and invoicing to ensure projects are executed successfully. Hybrid mid-town...