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Executive Assistant

1 month ago

Toronto, Canada Quantum Management Services Ltd. Full time

Position: Executive Assistant

Location: Downtown Toronto (Hybrid, 3x/week On-site)

Job Type: Permanent

Salary: $70,000 to $80,000 per year


Join a prestigious regulatory organization dedicated to upholding the highest standards of compliance and accountability. We are seeking a skilled and detail-oriented Executive Assistant to provide critical support to our client's senior leadership team. This role demands excellent organizational abilities, a proactive mindset, and the capacity to manage multiple priorities efficiently.


Position Overview


As the Executive Assistant, you will play a pivotal role in supporting C-suite executives, ensuring seamless operations and effective communication. The ideal candidate brings experience in legal, financial services, or regulatory environments and understands the unique challenges of these sectors. Prior experience supporting a legal team will be a significant asset.


Key Responsibilities


- Deliver high-level administrative support to senior executives, including managing schedules, coordinating meetings, and preparing presentations.

- Act as a liaison between executives and internal/external stakeholders, maintaining confidentiality at all times.

- Prepare, review, and edit reports, presentations, and other documents using Microsoft Office Suite with advanced proficiency.

- Manage and organize executive calendars, coordinate complex travel arrangements, and handle expense reporting.

- Assist with projects, administrative tasks, and data management, collaborating with various teams as needed.

- Provide support to the legal team by managing documentation, tracking compliance deadlines, and preparing materials.

- Utilize tools like Workday for record-keeping and reporting.


Qualifications


- Minimum 3 years’ experience as an Executive Assistant supporting senior executives.

- Background in legal, financial services, or regulatory sectors is essential.

- Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

- Experience with Workday is a strong asset.

- Bilingual in English and French is an asset

- Thrives in fast-paced environments, managing multiple priorities with precision and professionalism.

- Strong communication skills and the ability to cultivate relationships with diverse stakeholders.

- Exceptional organizational skills, attention to detail, and a proactive problem-solving approach.


To apply, please send your resume in Word format to Katharine Yau at katharine.yau@quantum.ca.


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