Bilingual Administrative Assistant
3 weeks ago
**Position Overview**
Reporting to the Senior Operations Manager, the Administrative Assistant is responsible for providing administrative assistance and general office services to the Corporate Services business line, ensuring alignment with the intentions of the FMB Board of Directors.
The Administrative Assistant is primarily an internally focused position, however as requested, this position may liaise and build relationships with various external stakeholders, partners, organizations, and individuals.
**Accountabilities**
**Administrative Assistance / Office Services**
- Oversees third party contractors and suppliers to ensure delivery of professional and applicable business line services;
- Provides strong, effective, and highly visible team collaboration, is motivated, and contributes fully to the realization of FMB’s vision, mission, and objectives;
- Promotes and maintains a workplace culture that encourages ethical practices, individual integrity, and economic and social responsibility;
- Conducts role related internal training on policies, processes, procedures, and operational support services.
**Team Collaboration**
- Ensures compliance with FMB requirements related to the role;
- Anticipates role related administrative issues and assesses risks, identifying proactive solutions which will eliminate or mitigate such risks;
- Drafts, prepares or reviews specific FMB documents, prioritizing workflow, and level of importance;
- Handles reception, mail, couriers, telephones, and general business line administrative support;
- Manages calendars and schedules appointments with Microsoft Outlook;
- Coordinates meetings, including room setup/tear down, catering requirements, prepares and distributes agendas, minutes, and packages;
- Coordinates travel requests including flights, hotel bookings and car rentals;
- Procures and monitors inventory of office supplies;
- Coordinates workshops, trade shows, special projects, and events;
- Collaborates with all business lines to ensure provision of consistent documents and processes;
- Ensures office facilities follow applicable safety standards, regulations, codes, and laws.
**Facility / Property Management**
- Assists with individual office assignments and moves including desks, phones, and other assets;
- Assists with security for office spaces including keys, codes, and parking;
- Ensures office facilities follow applicable safety standards, regulations, codes, and laws and communicates the organizations safety policies.
The Administrative Assistant performs other related duties as requested.
**Qualifications**
- Post-secondary education in business administration, office administration or equivalent;
- Minimum of three (3) years experience working in an administrative position, preferably within a professional advisory, accounting, or legal environment;
- Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook);
- Exceptional organizational skills and ability to prioritize multiple tasks seamlessly in a rapidly changing environment with excellent attention to detail;
- Experience working with information and data management systems;
- Experience working with and/or contracting external vendors and consultants an asset;
- Experience working with Indigenous Governments, organizations, and communities an asset;
- Valid first aid certificate, or willingness to undertake first aid training
- Must have an understanding, awareness and appreciation of Indigenous culture and history;
- Willing to participate in ongoing education and training for the role;
- Willingness to participate in ongoing education and training for the role including Indigenous Cultural studies;
- Must be bilingual in English (spoken and written).
Equivalent or relevant education and/or experience may be considered.
FMB is an equal opportunity employer that recognizes and celebrates the diversity of all First Nations and people across Canada. We are an inclusive organization that treats all employees equally. As a First Nations Organization, applicants of Indigenous descent are highly encouraged to apply.
-
Bilingual Administrative Assistant
3 weeks ago
Montréal, Canada First Nations Financial Management Board Full time**Position Overview** Reporting to the Office Coordinator, the Administrative Assistant is responsible for providing administrative assistance and general office services to the Corporate Services business line. The Administrative Assistant is primarily an internally focused position, however as requested, this position may liaise and build relationships...
-
Bilingual Translation Administrative Assistant
2 weeks ago
Montréal, Canada Broccolini Construction Inc. Full timeAs part of our priority to create a diverse and inclusive environment, Broccolini is committed to hiring more Indigenous people in our workforce, therefore preference for this role will be given to those who self-identify as an Indigenous person._ - Broccolini is an equal opportunity employer and we are committed to creating a diverse and inclusive...
-
Executive Administrative Assistant
1 week ago
Montréal, Canada Commoneo LLC Full timeDescription: Part time Executive Administrative Assistant role, 3 days per week, Tues/Wed/Thurs and must be onsite in downtown Montreal. Large enterprise company enterprise executive administrative assistance preferred. Office Coordinator skills and qualifications - Excellent written and verbal communication skills - **Must be bilingual...
-
Bilingual Administrative Assistant
1 week ago
Montréal, Canada Miller Thomson LLP Full timeWe are currently seeking an enthusiastic, client service driven* Bilingual Administrative Assistant* to join our Talent Acquisition team. **This role can be based out of any Miller Thomson office in Canada (Vancouver, Calgary, Edmonton, Regina, Saskatoon, London, Kitchener-Waterloo, Guelph, Toronto, Markham, Vaughan or Montréal).** This is an exciting...
-
Bilingual Administrative Assistant
1 week ago
Montréal, Canada Richter Full timeWe are currently looking for a Bilingual (French/ English) Administrative Assistant to join the Tax Services group **Responsibilities**: - Provide workflow support to a team of senior professionals and staff - Type and proofreading correspondence, reports, presentations or other documents, including correction of grammar, spelling and punctuation -...
-
Bilingual Administrative Assistant
6 days ago
Montréal, Canada Engel & Völkers MontréalQuébec Full time**Adjointe administrative bilingue (immobilier) - Bilingual Administrative Assistant (Real Estate)** **3 **postes **en administration**: **Réception du bureau de chef au Centre-Ville de Montréal** **Réception d'un bureau à Pointe Claire** **Réception d'un bureau à Brossard** **Description de l’emploi** Travailler au sein d'une agence...
-
Administrative Assistant Bilingual
1 week ago
Montréal, Canada Vetust Global Full timeDescription: **Must be Bilingual in French and English** Hybrid, in downtown Montreal office 2-3 days per week, scheduled as 3 month assignment supporting premium insurance coding, issuing of insurance policies and support for Bill 96 by assisting in the testing of new French forms translated from English. Recent college graduates considered. **Job...
-
Bilingual Administrative Assistant
4 weeks ago
Montréal, Canada First Nations Financial Management Board Full time**Position Overview** This is an approximate 8 month temporary position to cover for an employee on leave. Reporting to the Senior Operations Manager, the Administrative Assistant is responsible for providing administrative assistance and general office services to the Corporate Services business line, ensuring alignment with the intentions of the FMB...
-
Bilingual Administrative Assistant
3 weeks ago
Montréal, Canada First Nations Financial Management Board Full time**Position Overview** Reporting to the Office Coordinator, the Administrative Assistant is responsible for providing administrative assistance and general office services to the Corporate Services business line, ensuring alignment with the intentions of the FMB Board of Directors. The Administrative Assistant is primarily an internally focused position,...
-
Administrative Assistant, Bilingual
3 weeks ago
Montréal, Canada CWB Financial Group Full timeAt - CWB , we strive to build value for the people who choose us every day: our people, our clients and our investors. We do this by holding true to the values that guide us. We put people first and build relationships with intention. We seek out and embrace new ideas, knowing that better is always possible. We believe that how we do things is as important...
-
Administrative Assistant
2 weeks ago
Montréal, Canada DISTAULO Fruits & Vegetables Full time**Administrative Assistant** **Salary is based on experience** **Responsibilities**: - Proactively manage the CEO’s calendar, including follow-up from meetings, correspondence, and administration - Meeting preparation, taking meeting minutes, and coordinating logistics - Prepare business reports, presentations, and conduct research as needed **Skills...
-
Bilingual Administrative Support Assistant
7 days ago
Montréal, Canada Canada Life Assurance Company Full time**Job Description**: The Administrative Support Assistant in our Disability Management Services Office (DMSO) in Montreal will be responsible for supporting the team with the day to day administrative functions for disability claimants. **What you will do** - Identify documents related to claims - Index documents to claims - Update databases of claimants,...
-
Bilingual Payroll Administrator
2 weeks ago
Montréal, Canada Lifemark Health Group Full time**Bilingual Payroll Administrator - Full Time** *Must be fluent in French** **_ We are currently seeking a payroll administrator to add to our corporate team!_** - Reporting to the Payroll Supervisor, you will assist the team in providing support for 5000+ team members across Canada by implementing best practices and processes. You will be part of a...
-
Administrative Assistant
2 weeks ago
Montréal, Canada PACIFIC IMPORTS Full timeMin 2 years work experience in administrative job, Data entry, handing customer calls, place orders to suppliers. Prefer Bilingual. Knowledge of quick books will be an asset. **Job Type**: Part-time **Salary**: $15.00-$18.00 per hour Schedule: - Day shift **Education**: - DCS / DEC (preferred) **Experience**: - administrative assistant: 1 year...
-
Administrative Assistant
1 week ago
Montréal, Canada CHSLD Chateau sur le lac Full time* Responsible for providing full range of administrative support to the Director General/Owner, Director of Nursing and the Nursing staffs - Assist in maintaining, preparing and sending data to CIUSSS. - Assist in maintaining resident’s administration files. - Assist in responding to family complaints within the CHSLD - Assist in maintaining employee...
-
Bilingual Administrative Assistant
3 weeks ago
Montréal, Canada First Nations Financial Management Board Full time**Position Overview** This is a one-year temporary position to cover for an employee on leave. Reporting to the Office Manager and ATIP Officer or the Senior Administrative Assistant, the Administrative Assistant is responsible for providing administrative assistance and general office services to the Corporate Services business line, ensuring alignment...
-
Montréal, Canada Scotiabank Full timeRequisition ID: 170505 Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. **Bilingual Administrative Assistant, Global Banking & Markets (Hybrid) - Montreal, QC** **Purpose** Contributes to the overall success of Corporate and Investment Banking (CIB) team within Scotiabank’s Global Banking & Markets...
-
Administrative Assistant, Bilingual
2 weeks ago
Montréal, Canada Canada Life Assurance Company Full time**Description: - Temporary Full Time- The Administrative Support Assistant in our Disability Management Services Office (DMSO) in Montreal will be responsible for supporting the team with the day to day administrative functions for disability claimants.**What you will do** - Identify documents related to claims - Index documents to claims - Update databases...
-
Administrative Assistant
1 week ago
Montréal, Canada CIBC Full timeWe’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...
-
Bilingual Executive Assistant
4 weeks ago
montréal, Canada Fuze HR Solutions Full timeWe are seeking a highly motivated Bilingual Executive Assistant to join a dynamic team and collaborate closely with senior leadership. This position plays a critical role in supporting the day-to-day operations of the organization, working closely with the executive office to manage priorities, communications, and various administrative functions. The...