Bilingual Administrative Assistant
4 weeks ago
We are currently seeking an enthusiastic, client service driven* Bilingual Administrative Assistant* to join our Talent Acquisition team. **This role can be based out of any Miller Thomson office in Canada (Vancouver, Calgary, Edmonton, Regina, Saskatoon, London, Kitchener-Waterloo, Guelph, Toronto, Markham, Vaughan or Montréal).**
This is an exciting opportunity for an individual who enjoys a fast-paced and dynamic role, is a self-starter, with a keen interest in building a career in Recruitment.
**Key responsibilities**:
Recruitment Support:
- Posts job descriptions on career websites and various job boards
- Coordinates face to face and virtual interviews (for all national interviews), sending meeting invite/confirmations
- Tracks the progress of Background checks for new hires, trouble-shooting any delay issues and keeps team up to date on progress. Provides detailed report to Recruiter(s) and hiring managers as required
- Prepares and sends offer letters
- Updates and tracks status of recruitment in ATS
- Attends and participates in job fairs and other public, post-secondary and regional recruitment-related events
Onboarding Support:
- Launches onboarding to new hires ensuring all responses and documents are received in a timely manner.
- Follows the onboarding checklist to ensure a smooth transition of new hires into the Firm which includes follow-up with other departments and new hires.
- Supports orientation and coordinates all training schedules for new hires.
- Arranges for appropriate firm equipment and follows up prior to start date to ensure a successful integration of the new hire.
Reporting, Analytics and Special Projects:
- Prepares various recruitment presentations and reports through data gathering and analysis
- Provides support with processing monthly department expenses
- Participates in National Talent Services related projects and additional duties from time to time
**What you'll bring**:
- Bilingual in French and English
- Minimum of two (2) years of administrative support experience in recruitment or related area or prior experience in a Junior Recruiter or HR Coordinator position
- Post-secondary education in Business, Administration or Human Resources
- Experience working in a law firm or professional services organization is an asset
- Advanced technical skills in MS Office - Word, Excel and PowerPoint; HRIS systems, LinkedIn and Indeed
- Experience working with Applicant Tracking Systems, UKG experience an asset
- Ability to quickly learn new tools and software
- Strong organization and time management skills, comfortable with working in a fast paced environment often with competing deadlines
- Demonstrated client service excellence
- Strong teamwork and collaboration skills, with the ability to work effectively independently
- Excellent verbal and written communication skills in English and French
**What we offer**:
We believe in the importance of a Total Compensation package, ensuring our mix of salary, benefits and perks are competitive within the market as well as a work-life balance. We offer:
- A comprehensive Benefits package that includes Health, Dental and Vision Care, Employee Assistance Program, Life Insurance, Short Term and Long Term Disability Insurance, 3+ Weeks’ Vacation and 10 Personal Days;
- A Diverse and Inclusive Workplace;
- A Firm matching Group Retirement Savings plan and TFSA;
- Childcare, eldercare and family resources to support you and your family;
- A wellness reimbursement program to foster employee wellbeing as well as a perks program through Perkopolis;
- Professional development opportunities through MT Learn;
- Flexible working options;
- Special appreciation events / celebrations;
- Charitable savings programs.
**Who we are**:
Miller Thomson LLP is one of Canada’s fastest-growing national business law firms, with offices located in Vancouver, Calgary, Edmonton, Regina, Saskatoon, London, Kitchener-Waterloo, Guelph, Toronto, Markham, Vaughan and Montréal. Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, staff and the communities in which we practice, gives us a unique position in the Canadian legal industry.
- Miller Thomson LLP is an equal opportunity employer and is committed to diversity, inclusion, and accessibility._
- Miller Thomson will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities. If you require an accommodation, please inform our Talent department of the nature of accommodation that you may require, to ensure your equal participation._
Please note that, Miller Thomson LLP and Miltom Management LP (the “Firm”) have a COVID 19 vaccination Policy that requires all Firm members and visitors to be fully vaccinated with a COVID-19 vaccine approved by Health Canada to access our premises. Unless otherwise mentioned i
-
Bilingual Administrative Assistant
3 weeks ago
Montréal, Canada equipe&co Full timeOur Client with renowned experience in Real State is seeking a dynamic and highly organized **Bilingual Office Administrator with strong accounting skills** to join their real estate team. As a crucial member of their organization, you will be responsible for providing excellent customer service to clients, utilizing your bilingual communication skills, and...
-
Bilingual Administrative Assistant
3 weeks ago
Montréal, Canada equipe&co Full time**Job description** Our Client with renowned experience in Real State is seeking a dynamic and highly organized **Bilingual Office Administrator with strong accounting skills** to join their real estate team. As a crucial member of their organization, you will be responsible for providing excellent customer service to clients, utilizing your bilingual...
-
Bilingual Administrative Assistant
2 weeks ago
Montréal, Canada le cheval canada Inc. Full time**Job Opportunity: Bilingual Administrative Assistant** **Location**: Montreal, QC **Position Type**: Full-time Time: 9:00AM to 5:00 PM We are seeking a dynamic and organized **French-English bilingual female** to join our growing cleaning company in Montreal. This role focuses on administrative tasks and operational support, with an emphasis on using...
-
Bilingual Administrative Assistant
4 weeks ago
Montréal, Canada First Nations Financial Management Board Full time**Position Overview** Reporting to the Office Coordinator, the Administrative Assistant is responsible for providing administrative assistance and general office services to the Corporate Services business line. The Administrative Assistant is primarily an internally focused position, however as requested, this position may liaise and build relationships...
-
Bilingual Administrative Assistant
2 weeks ago
Montréal, Canada First Nations Financial Management Board Full time**Position Overview** Reporting to the Office Coordinator, the Administrative Assistant is responsible for providing administrative assistance and general office services to the Corporate Services business line, ensuring alignment with the intentions of the FMB Board of Directors. The Administrative Assistant is primarily an internally focused position,...
-
Administrative Assistant Bilingual
1 week ago
Montréal, Canada ADP Full time**ADP is hiring a Administrative Assistant - Bilingual** *** - Are you looking to grow your career in an agile, dynamic environment with plenty of opportunities to progress? - Do you want to continuously learn through ongoing training, development, and mentorship opportunities? - Are you looking to be yourself in a culture that values equity, inclusion, and...
-
Bilingual Administrative Assistant
2 weeks ago
Montréal, Canada First Nations Financial Management Board Full time**Position Overview** Reporting to the Senior Operations Manager, the Administrative Assistant is responsible for providing administrative assistance and general office services to the Corporate Services business line, ensuring alignment with the intentions of the FMB Board of Directors. The Administrative Assistant is primarily an internally focused...
-
Executive Administrative Assistant
4 weeks ago
Montréal, Canada Commoneo LLC Full timeDescription: Part time Executive Administrative Assistant role, 3 days per week, Tues/Wed/Thurs and must be onsite in downtown Montreal. Large enterprise company enterprise executive administrative assistance preferred. Office Coordinator skills and qualifications - Excellent written and verbal communication skills - **Must be bilingual...
-
Bilingual Legal Administrative Assistant
5 days ago
Montréal, Canada McCarthy Tétrault LLP Full timeJob Description: At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of _Canada’s Top 100 Employers_ and one of _Canada’s Best Diversity Employers_. Our culture is built on professional excellence, collaboration, innovation, thought...
-
Montréal, QC, Canada McCarthy Tétrault LLP Full time**Job Description**: At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of _Canada’s Top 100 Employers_ and one of _Canada’s Best Diversity Employers_. Our culture is built on professional excellence, collaboration, innovation, thought...
-
Bilingual Legal Administrative Assistant
1 week ago
Montréal, QC, Canada McCarthy Tétrault LLP Full time**Job Description**: At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of _Canada’s Top 100 Employers_ and one of _Canada’s Best Diversity Employers_. Our culture is built on professional excellence, collaboration, innovation, thought...
-
Bilingual Administrative Assistant
3 weeks ago
Montréal, Canada Engel & Völkers MontréalQuébec Full time**Adjointe administrative bilingue (immobilier) - Bilingual Administrative Assistant (Real Estate)** **3 **postes **en administration**: **Réception du bureau de chef au Centre-Ville de Montréal** **Réception d'un bureau à Pointe Claire** **Réception d'un bureau à Brossard** **Description de l’emploi** Travailler au sein d'une agence...
-
Bilingual Office Administrator
3 weeks ago
Montréal, Canada BluMetric Full time**Employment Type**: Full-time, Permanent **Employee Referral Bonus**: Eligible **Requisition #**: 3-103 **The Opportunity**: BluMetric Environmental Inc. is searching for a Full Time Bilingual Office Administrator (OA) to work with an OA team to ensure effective and efficient operations. The job requires performing an array of administrative duties...
-
Bilingual Administrative Assistant
4 weeks ago
Montréal, Canada Richter Full timeWe are currently looking for a Bilingual (French/ English) Administrative Assistant to join the Tax Services group **Responsibilities**: - Provide workflow support to a team of senior professionals and staff - Type and proofreading correspondence, reports, presentations or other documents, including correction of grammar, spelling and punctuation -...
-
Bilingual Legal Administrative Assistant
3 weeks ago
Montréal, Canada Gowling WLG Full time**ABOUT GOWLING WLG** At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service. Employee...
-
Office Administrator Bilingual
3 weeks ago
Montréal, Canada BluMetric Environmental Inc Full time**The Opportunity** BluMetric Environmental Inc. is searching for a Full Time **Bilingua**l **Office Administrator (OA)** to work with an OA team to ensure effective and efficient operations. The job requires performing an array of administrative duties including, but not limited to formatting, compiling and printing of reports, filing, directing calls and...
-
Administrative Assistant
3 weeks ago
Montréal, Canada Carmichael Engineering Ingénierie Carmichael Full timeWith us, it's always about people Innovation, excellence, integrity and determination are just some of the core values on which Carmichael is founded. These enduring values serve as guiding principles that have allowed us to thrive as a service provider of HVAC thermal systems for 100 years. Carmichael is a place where your experience will be valued and...
-
Administrative Assistant Bilingual
4 weeks ago
Montréal, Canada Vetust Global Full timeDescription: **Must be Bilingual in French and English** Hybrid, in downtown Montreal office 2-3 days per week, scheduled as 3 month assignment supporting premium insurance coding, issuing of insurance policies and support for Bill 96 by assisting in the testing of new French forms translated from English. Recent college graduates considered. **Job...
-
Bilingual Legal Administrative Assistant
5 days ago
Montréal, QC, Canada McCarthy Tétrault LLP Full time**Job Description**: At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of _Canada’s Top 100 Employers_ and one of _Canada’s Best Diversity Employers_. Our culture is built on professional excellence, collaboration, innovation, thought...
-
Administrative Assistant
3 weeks ago
Montréal, Canada Choueke Hollander S.E.N.C.R.L Choueke Hollander LLP Full timeAre you ready to be an integral part of a thriving and reputable law firm in the heart of Montreal? Choueke Hollander LLP is a dynamic team of legal professionals specializing in litigation and commercial law. Our bilingual team combines highly experienced attorneys and young, ambitious lawyers who pride themselves on delivering exceptional legal services to...