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Executive Assistant

4 months ago

Hamilton, Canada Gala Bakery Full time

**The Gala Bakery**

**Job Title**: Executive Assistant

**Job Code**: N/A

**Pay Grade**:N/A

**Reports to**: President

**Exempt**

**Non-Exempt**

**Bonus Potential**: N/A

**_Our core belief is “If it’s not good enough for our table; it’s not good enough for yours.”_**

**_The Gala Bakery_** _is an Employer who strives to provide an inclusive work environment that involves everyone and embraces the diverse talent of its people. We are committed to meeting the needs of persons with disabilities. If selected for an interview, we will be happy to work with you to ensure your interview is accessible and accommodation is provided. When your interview is being scheduled, please advise the Recruiter of how we might be able to support your participation. _

**About the Job**:
The primary responsibility of the position is to provide support to the President. As with all positions at The Gala Bakery we expect that all actions will be consistent with The Gala Bakery’s Mission, Vision and Values.

**Position Accountabilities**:

- Provide confidential support to the President.
- Prepare letters, PowerPoint presentations, memos, correspondence and other documents as required.
- Prepare and distribute reports as requested or required.
- Manage multiple assignments concurrently, maintain a high degree of confidentiality and demonstrate ethical standards at all times.
- Manage the use and reconciliation of the Corporate Credit Card & reporting.
- Coordinate and draft monthly KPI updates.
- Coordinate Town Hall, Service Award celebration/luncheon and any other employee meetings that may be chaired by the President.
- Manage and Support all Trade Shows.
- Open, sort and coordinate all incoming mail and daily reports for Senior Management.
- Coordinate all International travel arrangements and hotel accommodations for The President.
- Coordinate meals required for monthly Senior Management meetings and any other company function.
- Filing and maintenance of confidential company information.
- Take minutes of Senior Management Meetings.
- Manage organizational charts
- Other duties and special projects as requested by President.

**Experience and Qualifications Required**:

- Post-Secondary education and a minimum of 3+ years of experience of administrative experience supporting multiple executives.
- Proficiency with MS Office required specifically PowerPoint and Word.
- Excellent written and verbal communication skills with strong attention to detail
- Excellent analytical skills, resourceful and well organized. Ability to analyze and interpret financial data.
- Excellent customer service and problem resolution skills.
- Comfortable performing multi-faceted tasks and ability to deal with high volume, multiple requests in conjunction with day-to-day activities to deliver results within timeframes.
- Excellent interpersonal skills with ability to get along with diverse personalities, tactful, professional and flexible.
- Strong work ethic and must maintain a high degree of confidentiality and professionalism required.
- Must have experience working both independently and in a team.

**Salary**: From $45,000.00 per year

**Benefits**:

- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday
- Overtime
- Weekend availability

Ability to commute/relocate:

- Hamilton, ON L8E 3B7: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

Work Location: One location