Finance Administrator

2 weeks ago

Peterborough, Canada Elizabeth Fry Society of Peterborough Full time

Job Title: Finance Administrator

Reports To: Executive Director or Designate

Start Date: December 11th/2023 (negotiable)

Work Environment: Hybrid, combination of in office and remote work

Position Type: Full-time, 35 hours per week

Salary Scale: $32.50 per hour/35 hours per week plus paid vacation, and other benefits

Application Deadline: Friday November 24, 2023

The Elizabeth Fry Society of Peterborough is a feminist, abolitionist organization that believes in the liberation of women and gender-diverse people from oppression of all kinds. We believe that systemic inequities driven by racism and colonialism, and their consequences, including poverty, violence, trauma, mental illness, and substance use, lead to criminalization.

You will be a part of a team who provide gender-responsive community supports for people who have been, or are at risk of being, criminalized, while advocating for broader social change to prevent or provide alternatives to incarceration.

The Finance Administrator provides direct oversite and management of the agency’s financial and administrative services and activities.

Roles and Responsibilities:

- Preparation of annual operational budget, for funding proposals and monthly financial reports presented to the Board of Directors
- Conducts financial and administrative activities within approved budgets
- Preparation and submission of financial reports to funders according to prescribed service agreements
- Provide program statement reviews with management staff, oversight of budget controls
- Process bi-weekly payroll, administrate employee benefits
- Assist in onboarding new employees, advising on contracts and HR practices, assist with employee scheduling
- Issues Charity Tax receipts/thank you acknowledgements for donations and maintains records of donations
- Process AP in a timely manner, issue AR invoices as required, maintaining document back up, act as a direct contact with agency vendors
- Responsible for all remittances (EHT, WSIB, Source Deductions, HST Rebate), Charity Return, T4s
- Ensuring accounting standards are consistent with legislative and regulatory requirements, implementation of approved finance and administration policies and procedures
- Maintains detailed financial back-up documentation, in compliance with CRA retention guidelines
- Schedules annual audit and works collaboratively with Auditor
- Performs clerical and administrative tasks associated, including processing mail, ordering, and managing distribution of supplies
- Reconciles bank statements, providing oversite of banking and investments, administers the petty cash fund

**Qualifications**:

- Post-secondary education in a Finance, Business and Administration or similar discipline or equivalent combination of education and experience
- Experience in a financial management position within a non profit services sector
- Experience working with multiple sources of funding
- Strong working knowledge of QuickBooks accounting systems,
- Proficient in all Microsoft Office (Word, Outlook), with advanced skills in Microsoft Excel
- Experience with cash handling principles and procedures
- Knowledge of accounting requirements and practises for non profit and charitable organizations
- Strong interpersonal and communication skills, solid judgment, problem solving and decision making skills
- Excellent time management skills, ability to prioritize workload, multi-task and meet deadlines
- Provide acceptable criminal record check

Application Instructions:
Submit letter of interest outlining how your experience fits this position, along with your resume to:
Debbie Carriere

Executive Director, Elizabeth Fry Society of Peterborough

Application Deadline:
Applications will be accepted until 4:30 pm on Friday November 24, 2023.

**Salary**: $32.50 per hour

Expected hours: 35 per week

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Peterborough, ON K9J 2R9

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